Project Information

Bid Title

Police Department Mowing Services

Issuing Agency

Gallatin city

Location

Tennessee

Published Date

Dec 4, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Police Department Mowing Services
Category:	City of Gallatin Bids
Status:	Open

Publication Date/Time: 12/4/2025 7:00 AM Closing Date/Time: 1/15/2026 3:00 PM Related Documents: POLICE DEPARTMENT MOWING SERVICES

Attachment Preview

12/4/2025

City of Gallatin

1.0 Introduction

The Gallatin Police Department is seeking bids for Grass Mowing and Landscape

Services. Bids are to be submitted no later than January 15, 2026 @ 3:00pm in a sealed

envelope clearly identified “Grass Mowing and Landscape Services” with bid due date

and time marked on outside of envelope.

1.1 Scope of Work

Awarded contractor will provide weekly grass mowing services during mowing

season. At least twice a year mulching will be conducted at GPD Headquarters,

Police Annex and Police Gun Range. All landscape will be kept pruned and the shrub

beds will remain free of weeds throughout the growing season. All shrub bed edges

will remain defined as well as debris free. Overseeding and aerating GPD

Headquarters and the Police Annex in the fall annually. The work mentioned will be

for following locations:

GPD Headquarters: 130 West Main Street, Gallatin TN 37066

Police Annex: 411 South Water, Gallatin TN 37066

Police Gun Range 192 Commerce Way Gallatin, TN. 37066

2.0 Vendor Requirements

 Vendor must complete attached price sheet.

 Vendor must maintain insurance requirements.

 Site Visit with Capt. Scottie King is required to bid on this project

 Price good for 1 year, with a possible 3 one year contract extension

 All Vendors bidding on this project are encouraged to visit each site, but

not required.

 Billing will be paid monthly on a twelve-month contract bid.

3.0 Evaluation of Proposals

The City of Gallatin will award the contract to lowest responsible and responsive

bidder meeting specifications, quality, and performance standards pursuant to the

Municipal Purchasing Act of 1983. Response will be based on the following

factors;

 Completeness of response

 Cost

 Vendor track record, including references

 Quality of service and product performance

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4.0 Contract Award

The City of Gallatin reserves the right to reject any or all proposals and to waive

any informality found therein. The City of Gallatin will award a contract based on

evaluations described above.

5.0 Lawn Services

1. Lawns will be mowed weekly starting as early as March every week until the

beginning of November. Depending on the need, there could be an on-call mowing in the

month of November depending on weather.

2. Weed trimming services will be completed every week along with mowing

services.

3. All shrub beds will be weed free and the edges kept crisp and clear of debris.

4. All shrubs/Trees will be kept pruned and inspected for pest infestations.

Clean Up

1. All sidewalks shall be blown of mowing debris at the end of each visit with

trash being removed from the area first.

2. All debris shall be removed from the site at the end of each visit

Workmanship

1. All work shall be performed in a good and workmanlike manner by skilled

experienced workers. Employees shall be in uniform, with clearly designated

vehicle bearing the company name. Insurance shall be kept current.

6.0 Question Submissions and site Visit

Capt. Scottie King

Gallatin Police Department

130 West Franklin

Gallatin TN, 37066

(615)452-1313 Ext.

Sking@gallatinpd.org

7.0 Proposal Submission

Proposals shall be directed to the attention of:

Finance Department

132 West Main Street

Gallatin, TN 37066

Telephone: 615-451-5963

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PRICES SHEET

Quantity Service

Unit Price

Total Price

34

HQ & Annex Mowing ____________

2

HQ & Annex Mulching ____________

17

Gun Range Mowing

____________

10

Winter Appointments

____________

1

HQ & Annex Overseeding ____________

TOTAL

____________

____________

____________

____________

____________

____________

Name of Company: _____________________________________

Address:

_____________________________________

Telephone:

_____________________________________

Signature:

_____________________________________

Print Name:

_____________________________________

Title:

_____________________________________

Date:

____________________________________

Email:

____________________________________

Iran Divestment Act:

By submission of this bid, each bidder and each person signing on behalf of any bidder

certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and believe that

each bidder is not on the list created pursuant to §12-12-106.

Boycott of Israel.

Contractor certifies that it is not currently engaged in, and covenants that it will not, for

the duration of the Contract, engage in a Boycott of Israel, as that term is defined in Tenn.

Code Ann. § 12-4-127.

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CITY OF GALLATIN, TENNESSEE

CONTRACT FOR MOWING SERVICES

Contract made this ___ day of ___________, 202__, between the City of Gallatin,

Tennessee,

(“City”)

and

___________________________________________________ (“Contractor”).

City and Contractor agree:

1. Contract Documents. This Contract is made as a result of an Advertisement for

Bid issued by City and attached to this Contract as an exhibit. Contractor was

awarded the bid as the lowest responsible bidder. This Contract and attached

exhibit(s) constitute the entire agreement between the parties. No waiver, consent, or

modification or change of terms of this Contract shall bind either party unless in

writing and signed by both parties. Such waiver, consent, modification or change, if

made, shall be effective only in the specific instance and for the specific purpose

given. There are no understandings, agreements, or representations, oral or written,

not specified herein regarding this Contract. Contractor, by signature of its authorized

representative, hereby acknowledges that he/she has read this Contract, understands

it, and agrees to be bound by its terms and conditions.

2. Scope. Contractor shall provide the services described in the contract documents

within the time prescribed in the contract documents. Exceptions, alterations, or

modifications to the contract documents, if any, shall be attached to this Contract as a

separate exhibit.

3. Price & Payment. City shall pay Contractor amounts earned under the Contract.

All payments will be made at the times and in the manner provided in the contract

documents, but in no event shall payment be made prior to completion of a defined

segment of work and acceptance of said work by City.

4. Indemnification. Contractor agrees to defend, indemnify and save City, its

officers, employees and agents harmless from any and all losses, claims, actions,

costs, expenses, judgments, subrogation, or other damages resulting from injury to

any person (including injury resulting in death,) or damage (including loss or

destruction) to property, of whatsoever nature arising out of or incident to the

performance of this Contract by Contractor (including but not limited to, Contractor's

employees, agents, and others designated by Contractor to perform work or services

attendant to this Contract.) Contractor shall not be held responsible for any losses,

expenses, claims, subrogation, actions, costs, judgments, or other damages, directly,

Page 4 of 9

solely, and approximately caused by the negligence of City.

5. Insurance. Contractor shall, at its own expense, at all times during the term of this

agreement, maintain in force:

5.1. General Liability. A comprehensive general liability policy including coverage

for contractual liability for obligations assumed under this Contract, blanket

contractual liability, products and completed operations, owner's and contractor's

protective insurance and comprehensive automobile liability, including owned and

non-owned automobiles. The liability under each policy shall be a minimum of

$1,000,000 per occurrence (combined single limit for bodily injury and property

damage claims) or $1,000,000 per occurrence for bodily injury and $100,000 per

occurrence for property damage. Liability coverage shall be provided on an

“occurrence” not “claims” basis.

5.2. Workers’ Compensation. Worker's compensation insurance in compliance with

T.C.A. § 50-6-101 et seq., which requires subject employers to provide Tennessee

workers' compensation coverage for all their subject workers.

5.3. Automobile Liability. Automobile liability insurance with a combined single

limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily

Injury and Property Damage, including coverage for owned, hired or non-owned

vehicles, as applicable.

5.4. Additional Insured. The City, its officers, employees and agents shall be named

as additional insureds on each required insurance policy. Contractor shall submit

certificates of insurance acceptable to the City with the signed Contract prior to the

commencement of any work under this agreement. These certificates shall contain a

provision that coverage afforded under the policies cannot be canceled and restrictive

modifications cannot be made until at least 30 days prior written notice has been

given to City. Insuring companies or entities are subject to the City's acceptance. If

requested, complete copies of insurance policies, trust agreements, etc. shall be

provided to the City. The Contractor shall be financially responsible for all pertinent

deductibles, self-insured retentions and/or self-insurance.

6. Compliance with Law. Contractor shall promptly observe and comply with all

present and future laws, orders, regulations, rules and ordinances of federal, state, and

city governments with respect to the services.

7. Default. A default shall occur under any of the following circumstances:

7.1. If the Contractor fails to begin the work under Contract within the time specified,

or fails to perform the work with sufficient workers or equipment or with sufficient

materials to insure the prompt completion of the project, or shall neglect or refuse to

remove materials or perform anew such work as shall be rejected as defective or

Page 5 of 9

Commodity Codes

• NAICS 561730Landscaping Services

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