Project Information

Bid Title

Request for Proposals for Security Enhancements at Hazelwood Civic Center East

Issuing Agency

City of Hazelwood

Location

Missouri

Published Date

Apr 14, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals for Security Enhancements at Hazelwood Civic Center East
Category:	Parks & Rec
Status:	Open

Description: The City of Hazelwood is seeking proposals from qualified contractors to design and construct security enhancements for the front counter operations at the Hazelwood Community Center. The goal is to improve staff safety, access control, and overall security while maintaining a welcoming environment for patrons. Proposals shall be submitted via email to For security reasons, you must enable JavaScript to view this E-mail address. or in person at the Hazelwood Community Center, 1186 Teson Road, no later than 11:00 AM on Monday, May 4, 2026. Clearly label submission "RFP - Hazelwood Civic Center East Security Enhancements". Publication Date/Time: 4/14/2026 12:00 AM Closing Date/Time: 5/4/2026 11:00 AM Related Documents: 26 security enhancements REQUEST FOR PROPOSALS CCE

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REQUEST FOR PROPOSALS (RFP)

Design and Construction of Front Counter Security

Enhancements

Hazelwood Civic Center East

8969 Dunn Road, Hazelwood, MO 63042

1. Introduction

The City of Hazelwood is seeking proposals from qualified contractors to design and construct

security enhancements for the front counter operations at Hazelwood Civic Center East. The goal

is to improve staff safety, access control, and overall security while maintaining a welcoming

environment for patrons.

2. Scope of Work

Contractors shall provide a complete, turnkey solution including:

• Assessment of the existing front counter area

• Design of security improvements

• Procurement of materials

• Construction and installation, including permitting and inspections.

Security enhancements may include (but are not limited to):

• Security glazing or barriers

• Controlled access entry points

• Counter modifications for safety and visibility

• Panic buttons or alert systems

• Surveillance camera placement and integration with existing security infrastructure

• Any additional recommendations to improve safety

3. Budget

• Total project cost shall not exceed $15,000

• Proposal shall include a detailed cost breakdown (labor, materials, design, etc.)

4. Timeline

• All work must be fully completed by June 29, 2026

5. Proposal Requirements

Proposals shall include:

• Company background and qualifications

• Relevant project experience

• Detailed design concept and approach

• Project timeline with milestones

• Itemized cost proposal

• List of materials and equipment to be used

• Description of any subcontractors (if applicable)

• The Contractor shall purchase and maintain in full force and affect the following

insurance coverage with an insurance carrier acceptable to the City:

• The policy shall be endorsed to cover the contractual liability of the Contractor under the

General Conditions.

The Contractor and his Subcontractors shall procure and maintain during the life of this

agreement insurance of the types and minimum amounts as follows:

1. Workers’ Compensation in full compliance with statutory requirements of Federal and State of

Missouri law and Employers’ Liability coverage in the amount of $1,000,000.

2. Comprehensive General Liability and Bodily Injury

Including Death: $409,123 each person

Property Damage: $2,727,489 each occurrence

3. Comprehensive Automobile Liability, Bodily Injury

Including Death: $409,123 each person

Property Damage: $2,727,489 each occurrence

4. Owner’s Protective Bodily Injury,

Including Death: $409,123 each person

Property Damage: $2,727,489 each occurrence

The Owner’s Protective Policy shall name the City as the insured. Certificates evidencing such

insurance shall be furnished to the City prior to the Contractor commencing the Work on this

project. The certificates must state “The City of Hazelwood is an additional insured.”

6. Warranty Requirements

• Proposals must clearly specify all applicable warranties, including:

o Workmanship warranty

• Manufacturer warranties on materials and equipment

7. Evaluation Criteria

Proposals will be evaluated based on:

• Cost effectiveness

• Quality and feasibility of design

• Contractor experience and qualifications

• Ability to meet project timeline

• Warranty offerings

8. Contact Information

• Questions about the proposed project shall be directed to Doug Littlefield, Parks &

Recreation Superintendent, at (314) 513-5070 or dslittlefield@hazelwoodmo.org

• A site visit during regular operating hours can be scheduled through the Parks &

Recreation Superintendent

9. Submission Instructions

• Proposals shall be submitted via email to dslittlefield@hazelwoodmo.org or in person at

the Hazelwood Community Center, 1186 Teson Road, no later than 11:00 a.m. on May

4, 2026

• Clearly label submission:

“RFP – Hazelwood Civic Center East Security Enhancements”

Commodity Codes

• NAICS 561612Security Guards and Patrol Services
• NAICS 561621Security Systems Services (except Locksmiths)

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