Project Information

Bid Title

ITB # 25-74-213996 Rebuilt Northern Pacific (NP) Budd Dome Passenger Coach Truck

Issuing Agency

Alaska Railroad

Location

Alaska

Published Date

Dec 9, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ITB # 25-74-213996 Rebuilt Northern Pacific (NP) Budd Dome Passenger Coach Truck

ITB # 25-74-213996 Rebuilt Northern Pacific (NP) Budd Dome Passenger Coach Truck

• Posting Date: December 9, 2025
• Closing Date: January 15, 2026

Attachment Preview

REBUILT NP BUDD DOME PASSENGER COACH

TRUCKS FOR ARRC

INVITATION TO BID 25-74-213996

DECEMBER 9, 2025

ALASKA RAILROAD CORPORATION

327 WEST SHIP CREEK AVENUE

ANCHORAGE, ALASKA 99501

December 9, 2025

ALASKA RAILROAD CORPORATION

327 W. Ship Creek Ave.

Anchorage, AK 99501

Phone: 907-265-8747

Mobile: 907-885-1747

Email: SayS@akrr.com

BIDDER REGISTRATION SHEET FOR: INVITATION TO BID (ITB) # 25-74-213996, Rebuilt

NP Budd Dome Passenger Coach Trucks for ARRC

RESPONSE REQUESTED: This form must be completed and returned to ensure receipt of future

addenda or additional information. Email this form to: SayS@akrr.com. Addenda will be emailed

to the contact listed below; however, it is the responsibility of the offeror to make sure they have

received all addenda and have acknowledged all addenda on their Bid Form.

Firms that have not returned this cover sheet will not be informed of addenda and will only

be alerted to addenda by checking with the Alaska Railroad Corporation (ARRC) Contract

Administrator, or by checking ARRC’s Solicitations webpage located at:

https://www.alaskarailroad.com/corporate/procurement/solicitations

Offerors must acknowledge the receipt of all issued addendum(s) on their Bid Form.

Company:

Address:

Contact:

Phone:

Email:

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

Website: www.alaskarailroad.com

ALASKA RAILROAD CORPORATION

327 W. Ship Creek Ave.

Anchorage, AK 99501

Phone: 907-265-8747

Mobile: 907-885-1747

Email: SayS@akrr.com

THIS IS NOT AN ORDER

DATE ITB ISSUED: December 9, 2025

INVITATION TO BID NUMBER: ITB # 25-74-213996

The Alaska Railroad Corporation (“ARRC”) is soliciting bids from interested parties for the

purchase of:

Rebuilt NP Budd Dome Passenger Coach Trucks for ARRC

SEALED BIDS WILL BE RECEIVED AT:

Alaska Railroad Corporation

Attn: Sazil Say

327 West Ship Creek,

Anchorage, Alaska 99501

UNTIL 3:00 PM LOCAL TIME, THURSDAY, JANUARY 15, 2026,

AT WHICH TIME BIDS WILL BE PUBLICLY OPENED.

Return your bid in a sealed envelope on which the Solicitation number appears. Bids received by

email transmission will not be considered for award. Bids shall be submitted on the forms furnished

herein. Hand-delivered bids, amendments, or withdrawals must be received by ARRC's Contracts

Section prior to the scheduled time of bid opening.

Your bid must be complete. See instructions and conditions enclosed.

IMPORTANT: Work associated with this ITB is funded in part by funds from the Federal Transit

Administration (FTA) an operating administration of the United States Department of Transportation

and ARRC. This solicitation package contains some provisions that are designated as

applicable to FTA and ARRC funded projects.

ARRC may award a contract resulting from this solicitation to the low-responsive offeror whose offer

conforming to this solicitation will be the most advantageous to the ARRC. ARRC reserves the right

to reject any and all bids, or any part thereof, negotiate changes in bids, accept any bids or any part

thereof, waive minor informalities or defects in any bids, and not to award the proposed contract if it

is in the best interest of the ARRC.

ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this bid.

Should a bidder not understand any aspect of this bid, or require further explanation, or clarification

regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek

guidance from the ARRC.

ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids,

accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to award

the proposed contract if it is in the best interest of the ARRC.

Page 1 of 53

This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to

pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the

execution of a formal contract.

Aggrieved Bidder/Offeror: An aggrieved bidder/offeror may protest an ARRC procurement action by

filing a written protest with the procurement officer in accordance with the procedures and time limits

specified in ARRC Procurement Rules 1800.1-1800.11.

BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO

PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and conditions

which conflict with this Invitation to Bid terms and conditions are considered counter offers and, as

such, will cause the Alaska Railroad Corporation to consider the bid non-responsive.

If a bidder attaches additional terms and conditions as part of the bid, such attachments must be

accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of

this Invitation to Bid and the terms and conditions of the bidder/contractor, the terms and conditions

of the Invitation to Bid will prevail.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity

corporation that encourages the participation of DBEs as prime contractors and subcontractors on its

contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal

Highway Administration (FHWA). ARRC has a race neutral DBE Program and does not set DBE

goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE

participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies within the

U.S. Department of Transportation. If this contract is funded in whole or in part by funds from the FTA,

FEMA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of this

solicitation.

Green Star recognizes organizations that demonstrate an ongoing commitment to reducing waste,

preventing pollution, and conserving energy. The railroad has repeatedly recertified the

Green Star Award and earned an additional Green Star Air Quality Award in 2007. In

2011, Green Star Inc. presented the Alaska Railroad with its premier new "Super Nova

Award" recognizing a higher level of leadership and commitment to doing business in

an environmentally responsible manner. ARRC continues to pursue programs

and initiatives that promote environmental stewardship.

Return your bid in a sealed envelope, the envelope used in submitting your offer shall be

plainly marked with the following information:

1. Offeror's Name

2. ITB # 25-74-213996

3. Date and Time Scheduled for Receipt of Offers

4. Sealed Offer: Rebuilt NP Budd Dome Passenger Coach Trucks

Please direct all responses and/or questions concerning this solicitation directly to:

Sazil Say

Contract Administration Specialist

says@akrr.com

907.265.8747 office

907.885.1747 mobile

physical: 327 W. Ship Creek Ave, Anchorage, AK 99501

Page 2 of 53

SECTION A

SECTION B

SECTION C

SECTION D

SECTION E

SECTION F

SECTION G

SECTION H

SECTION I

SECTION J

SOLICITATION CONTENT

REQUIRED DOCUMENTS

MINIMUM QUALIFCATIONS

SPECIFIC TERMS AND CONDITIONS

SCOPE OF WORK & SPECIFICATIONS

SUPPLY BID FORM

GENERAL TERMS AND CONDITIONS SUPPLY

SPECIAL CONDITIONS

COST SCHEDULE

CONTRACTOR RESPOSNIBILITY QUESTIONNAIRE

FEDERAL TERMS & CONDITIONS

Page 3 of 53

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