Project Information

Bid Title

Right of Way Maintenance Services - RFP 2026-008

Issuing Agency

City of Tucker

Location

Georgia

Published Date

Mar 19, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-008

Original Source

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Bid Documents

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Project Description

RFP

Right of Way Maintenance Services - RFP 2026-008

Opening Date/Time: February 24, 2026

Closing Date/Time: April 2, 2026

Invitation:

The City of Tucker is now accepting proposals for a qualified contractor to provide right of way and public open space maintenance services throughout the City of Tucker under the direction of the City’s Public Works Department. Proposals will be accepted until the date and time listed below and will be awarded to the most responsible and responsive proposer submitting the proposal which is deemed to be the most advantageous to the city. Addenda and updates to this bid manual will be posted on the City of Tucker website http://tuckerga.gov/bids or may be requested by emailing procurement@tuckerga.gov.

Bid Activity Schedule

• RFP Issued : February 24, 2026
• Pre-Bid Conference : N/A
• Deadline for Questions : March 17, 2026 at 1 p.m.
• Responses to Questions Posted (Addenda) : March 20, 2026
• Proposal Deadline : April 2, 2026 at 1 p.m.
• Scoring by Evaluation Committee : April 3 - 10, 2026
• Award at Council Meeting : May 11, 2026 (Tentative)

Project Documents

• RFP 2026-008 Bid Manual
• RFP 2026-008 Addendum 1

Attachment Preview

City of Tucker

Request for Proposal

RFP 2026-008

RIGHT OF WAY MAINTENANCE SERVICES

BID MANUAL

City of Tucker

1975 Lakeside Parkway, Suite 350

Tucker, Georgia 30084

City of Tucker Request for Proposal

RFP 2026-008

Right of Way Maintenance Services

INVITATION: The City of Tucker is now accepting proposals for a qualified contractor to

provide right of way and public open space maintenance services throughout the City of Tucker

under the direction of the City’s Public Works Department. Proposals will be accepted until the

date and time listed below and will be awarded to the most responsible and responsive proposer

submitting the proposal which is deemed to be the most advantageous to the city. Addenda and

updates to this bid manual will be posted on the City of Tucker website http://tuckerga.gov/bids

or may be requested by emailing procurement@tuckerga.gov.

BID ACTIVITY SCHEDULE

RFP Issued

Pre-Bid Conference

Deadline for Questions

Responses to Questions Posted (Addenda)

Proposal Deadline

Scoring by Evaluation Committee

Award at Council Meeting

February 24, 2026

N/A

March 17, 2026, at 1:00pm EST

March 20, 2026

April 2, 2026, at 1:00pm EST

April 3 - 10, 2026

May 11, 2026 (Tentative)

SCOPE OF WORK: Refer to Exhibit A.

PRE-PROPOSAL CONFERENCE: N/A

QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov. Reference RFP 2026-

008 in the subject line of the email.

ADDENDA: Responses to the questions received will be by addenda and will be posted on the

City website www.tuckerga.gov/bids. The signed acknowledgement issued with each addendum

must be submitted with the proposal. It is the vendors’ responsibility to verify if any addenda were

created.

SUBMITTAL REQUIREMENTS: Consultant shall submit RFP Response electronically to

procurement@tuckerga.gov so that it is received no later than April 2, 2026 at 1:00pm EST with

the subject line “Submittal: RFP 2026-008”. The email must contain the vendor’s contact

information. The submittal shall be two PDF files:

1. The proposal shall be named “<Company Name>.RFP 2026-008.Bid Submittal.pdf”.

2. The Cost Proposal shall be named “<Company Name>.RFP 2026-008.Cost Proposal.pdf”

The submittal email will be opened to confirm receipt of the submittal; however, the attached PDF

files will remain unopened until the public opening.

Page 2 of 17

PROPOSAL OPENING: All proposals received prior to the deadline will be opened publicly on

April 2, 2026 at 1:00pm EST at Tucker City Hall located at 1975 Lakeside Parkway, Suite 350,

Tucker GA. A listing of submittals received prior to the bid deadline will be posted on the City

website www.tuckerga.gov/bids following the opening of the proposals.

DOCUMENT SUBMITTAL REQUIREMENTS:

1. Proposal, including understanding and approach, related experience and references,

personnel qualifications.

2. Equipment List (form provided)

3. Cost Proposal (form provided)

4. W-9 Form (form provided)

5. Certificate of Insurance for Verification Purposes

6. Equipment List (form provided)

7. Notarized E-Verify Affidavit Form (form provided)

8. Notarized Oath of Non-Collusion (form provided)

9. Acknowledgement of Addendum issued with each Addendum.

10. Contact Information Form (form provided)

All responses must be received electronically by the Bid Deadline. (Addenda will show any

schedule updates). No bids will be received orally, by phone, or by sealed paper documents. Only

electronic bids in accordance with submittal requirement instructions will be accepted. Late bids

will not be considered. Bids received after the bid deadline will be filed unopened. The City of

Tucker reserves the right to reject any and all bids or any part, to waive any formalities to make

an award and to re-advertise in the best interest of the City. The City reserves the right to consider

past performance in determining the responsibleness of bidders.

The City reserves the right to negotiate pricing with the top scoring bidder and may, in its

discretion, award a contract to the responsible and responsive proposer submitting the proposal

which is deemed to be the most advantageous to the City, price and other factors being considered,

as described in the selection criteria.

Page 3 of 17

SCOPE OF WORK

City of Tucker Request for Proposal

RFP 2026-008

Right of Way Maintenance Services

INTRODUCTION

The City of Tucker (City) is seeking a qualified contractor to provide the Right of Way and

public open space maintenance services in accordance with terms outlined in this Request for

Proposal. Services shall include, but are not limited to, mowing, trimming, pruning, fallen tree

removal, debris removal, after hours carcass removal, graffiti removal and street sweeping.

The City intends to select one contractor through a qualification-based selection process and

intends to execute a one-year contract with three optional one-year extensions beginning July

1, 2026.

A. GENERAL SCOPE OF WORK

1. The City of Tucker seeks to engage the services of a qualified contractor to provide right

of way and public open spaces maintenance services throughout the City of Tucker under

the direction of the City’s Public Works Department. Services shall include, but are not

limited to, mowing, trimming, pruning, fallen tree removal, debris removal, after hours

carcass removal, graffiti removal and street sweeping.

2. The contractor shall maintain established weekday business hours for the purpose of City

business. City of Tucker holidays will be provided upon award of contract. The contractor

shall notify Public Works of performing non-emergency work outside work outside of

normal business hours.

3. For all work provided to the City of Tucker, the contractor(s) shall meet the following

requirements:

a. Comply with all OSHA and other applicable federal and state statutes, regulations

and standards for workplace safety and all applicable laws regarding hazardous

material.

b. Complete work in accordance with the Georgia Department of Transportation

Standard Specifications unless otherwise directed.

c. Communicate with the Mayor, City Council and media services only through the

Director of Public Works, unless otherwise authorized.

d. Dispose of all excavated construction materials and other waste. Disposal shall be

in accordance with all applicable laws.

e. Maintain a current Utility Contractor license with the State of Georgia.

4. The Contractor(s) is expected to attract and retain highly qualified employees in the

appropriate number to maintain the required level of service. Employees will be expected

to maintain a professional appearance and be courteous in their interaction with the public.

Page 4 of 17

The Contractor(s) shall maintain and implement documented training programs throughout

the term of the contract to guarantee that the contractor’s employees maintain applicable

certifications. Resumes for the project superintendent, road maintenance foreman, and

stormwater foreman must be included in the response to this RFP.

5. The contractor shall submit a monthly report no later than the 5th of each month to include,

but not limited to, a highlight of major accomplishments, problems, trends and other

pertinent information associated with the month activities. This report shall be delivered to

the Public Works Director and any other specified city staff. The reporting will be in brief

memo format and must include the completed and in progress work orders from the

previous week. In addition, the report will include a daily accounting of the number of field

personnel at each work order each day. The report will also include the number of hours

spent at each work order each day. The report will include any equipment failures and/or

lost production time due to equipment failure. The report will also include any employee

training that occurred in the previous week. Reporting must be submitted for both road

maintenance and stormwater maintenance crews.

6. Basic equipment essential to the performance of customary work including safety

equipment, communication devices, etc will be included in the monthly lump sum rate. All

rates proposed for services shall include traffic control equipment, portable safety traffic

signs, safety cones and barrels, barricades, two digital message boards, delineators, and

arrow boards.

7. The Contractor(s) should include in the proposal, a detailed list of equipment that will be

utilized in the City of Tucker. The Contractor(s) shall be responsible for maintaining the

equipment in satisfactory operating condition throughout the contract period. If equipment

requires repair, the Contractor is responsible for renting or acquiring replacement

equipment at their own expense to avoid delays or down time. Repair and maintenance of

equipment shall occur outside of the normal 40-hour week assigned to addressing work

orders. Significant equipment repairs that result in a reduction of a 40-hour production

week will result in a proportional payment reduction. All fuel will be the Contractor’s

responsibility. The Contractor(s) shall maintain and account for any information,

equipment, and property, which the City provides to the Contractor for use during the

period of performance.

Age and condition of equipment will be factored into contractor scoring for these services.

The contractor shall be prepared to allow the city inspect the equipment and demonstrate

its functionality prior to selection.

At least one member of each work crew must be equipped with a cell phone. The cell phone

Page 5 of 17

Commodity Codes

• NAICS 561730Landscaping Services

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