Project Information

Bid Title

Siltation Removal

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Nov 10, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

TAC 397F

Original Source

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Project Description

Bid ID:	TAC 397F
Addendum:	0
Bid Due Date:	12/10/2025
Description:	Siltation Removal
Bid Document:	TAC 397F Siltation Removal.pdf (1)
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 397F

Supplies or Services Requested: Siltation Removal

Department: Public Works

NIGP Commodity Code(s): 912-19; 988-14; 968-33

Solicitation Schedule

EVENT

IFB Issue Date

DATE

11/10/2025

Pre-Bid Conference

Virtual Teams Meeting

Email jamiller@cityoftulsa.org for invite

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

11/20/2025 at 9:30 AM CST

12/1/2025

10 Days prior to IFB due date

12/10/2025

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 397F on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 397F | Siltation Removal | Issue Date: 11/10/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase Siltation Removal for the Public Works

Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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TAC 397F | Siltation Removal | Issue Date: 11/10/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Siltation Removal for use by the Public Works Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

All Bidders are required to provide references for past work, equipment, and personnel lists

with their Bid.

The Seller will be responsible for compliance with all applicable federal, state, and municipal laws

and ordinances.

REQUIREMENTS:

1. Seller will provide unclassified excavation and/or clearing and grubbing services for projects as

directed in writing by the Public Works Department Representative. Services may include the use

of a survey level.

2. Seller is responsible for the use and maintenance of any grades existing on the project, and any

alteration of such grades must be agreed upon with the City representative in writing.

3. A minimum bed grade of .005 (one-half percent) to be maintained, if possible, on projects where

new grades are established.

4. Side slopes of the channels and creeks are to be constructed on a minimum of 3 horizontal to 1

vertical slope whenever possible.

5. Seller shall be responsible for any construction materials left or washed in the channels and

creeks. No obstruction to flow shall be left at the end of the work shift unless authorized by the City

in writing.

6. Finished grade must be able to receive sod application with no further preparation required.

7. The City will assume responsibility for re-vegetation of excavated areas as it deems necessary.

The excavated materials shall become the property of the Seller until disposal of in a pre-approved

designated area.

IFB Rev 02/2024

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TAC 397F | Siltation Removal | Issue Date: 11/10/2025

8. Transport

A. The City will direct the Seller to transport all dirt and excavated materials from the work site to the

City’s Land Reclamation Site (2100 N. 145th E. Ave) for work performed in the scope of this

Agreement. No dumping fees will be charged to the Seller for this site. The Seller may propose in

writing an alternate disposal site. If the City approves the site, the City will not incur additional

expense. All other material such as stumps, metal, asphalt, or tires shall be disposed of in a certified

landfill at the Seller’s expense.

B. The City will direct the Seller to transport all woody material to the City’s Land Reclamation Site.

No dumping fees will be charged at this site.

9. Utility locations are the responsibility of the Seller. Utility locates shall be requested at least 48

hours prior to any excavation. The City will not be liable for any damages involving the Seller’s work

where utility lines have been marked or not marked. Seller must use best practices such as potholing

around marked or suspected utilities to avoid damages and down-time. Work hours shall be at the

discretion of the Seller provided this work does not cause prolonged inconvenience to the public.

Work shall be done from 7:00 a.m. to 5:00pm Monday through Friday and not on Saturday, Sunday

or legal holidays (“Normal Hours”). The Public Works Department recognizes that minor overruns

beyond 5:00 p.m. may occur due to circumstances beyond the Seller’s control. The Public Works

Department’s inspector may waive this requirement on a specific day when, in their opinion, the

Seller was adequately prepared but was delayed by circumstances beyond their control. Work

scheduled outside Normal Hours must be pre-approved on a case-by-case basis by the Public Works

Department. Interference with traffic shall be kept to a minimum. The Seller will be required to adhere

to all federal, state, and municipal standards for traffic control. All associated costs shall be included

in the Bid price. On a case-by-case basis, the City of Tulsa will evaluate and determine if the Seller’s

traffic control is adequate. The City of Tulsa reserves the right to obtain safety traffic control

evaluations and estimates from a third-party vendor which must be implemented at the City’s

discretion and included on project invoices.

10. Street Repair:

A. DAMAGE TO STREETS

The Seller is responsible for restoring utilized streets to at least pre-construction condition. This shall

include all repairs, removal of mud or construction debris, etc. resulting from their construction

activities. No payment shall be made for this work; it shall be subsidiary to other items.

B. DUST CONTROL

The Seller shall take all necessary measures to control the incidence of airborne dust. This shall

include maintaining all haul areas in moist condition. No payment shall be made for this work; it shall

be considered to be subsidiary to other items.

C. MAINTENANCE OF DRAINAGE

The Seller shall schedule and execute work in such a way that the drainage area through the project

is, at no time, no less than that drainage area which currently exists. Diversion dikes, swales, dams,

etc. will be constructed in such a way that high water will wash them out of the way, thus ensuring

the free flow of water through the project and excluding any damage upstream due to construction

IFB Rev 02/2024

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TAC 397F | Siltation Removal | Issue Date: 11/10/2025

activities. The Seller shall be responsible for any damages occurring upstream of the project

because of their construction activities.

11. All Survey notes record, reproducible copies of maps and drawings shall be delivered to and

become property of the Public Works Department upon completion of the work.

12. The City and the Seller will agree in writing on the number of calendar days that Seller will need

to complete the work. Weather and ozone days will be used to adjust the completion date. If the

Seller consistently fails to complete a project within the approved timeframe, this will be cause to

move to the Secondary Seller.

13. The City will issue a letter of authorization to the Seller giving the location, the type of work to be

performed, and any necessary documents. The Seller will be required to begin work within seven

(7) workdays after receipt of authorization.

14. The Seller will perform the authorized work keeping the City notified of where and when Seller

will be working so that progressive inspections can be made. If the Seller takes exception to any

phase of the work, Seller should resolve those differences with the inspector before proceeding.

15. The City will progressively inspect the work.

16. The Seller will invoice City when all work on that authorization has been completed and

inspected on a calendar monthly basis. City inspector will review and authorize payment once

quantities or amounts have been agreed to or verified by the City.

17. The City will provide access to Seller to all City channels and creeks.

18. All vehicles to be used by Seller in performance of work under this Agreement shall bear signs

with the following wording:

COMPANY NAME

Contractor for City of Tulsa

The signs shall be posted in conspicuous locations, one on each side of the truck, as a minimum.

Signs and lettering shall be of a size which may be read from a distance of 50 feet. Signs must be

approved by City’s representative prior to commencement of work. These signs may be temporary

or removable magnet style or other as long as they are durable and remain visible during operations.

REPORTING

Seller will provide daily, weekly, and project completion reports on all equipment, services, and

products sold to the City of Tulsa.

IFB Rev 02/2024

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Commodity Codes

• NAICS 561730Landscaping Services

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