Project Information

Bid Title

Shaft Alignment System

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Mar 24, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-854

Original Source

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Bid Documents

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Project Description

Bid ID:	IFB 26-854
Addendum:	0
Bid Due Date:	4/15/2026
Description:	Shaft Alignment System
Bid Document:	IFB 26-854 Shaft Alignment System.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

IFB 26-854

Supplies or Services Requested: Shaft Alignment System

Department: Water and Sewer

NIGP Commodity Code(s): 075-50

Solicitation Schedule

EVENT

IFB Issue Date

DATE

3/24/2026

Mandatory Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

4/6/2026

10 Days prior to IFB due date

4/15/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with IFB 26-854 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB 26-854 | Shaft Alignment System | Issue Date: 3/24/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase a Shaft Alignment System for the Water

and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

2

IFB 26-854 | Shaft Alignment System | Issue Date: 3/24/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for a Shaft Alignment System for the Water and Sewer Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City, requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

The Mohawk Water Treatment Plant would like to purchase a Shaft Alignment System including a

pump and motor shaft laser alignment tool, per Specifications listed below.

If bidding an equivalent, You must include descriptive manufacturer’s literature with Your

Bid.

EQUIPMENT

Shaft Alignment System, per following Specifications:

QTY

1

1

1

1

2

1

1

1

2

2

Equipment

Shaft Alignment System, Easy-Laser Generation XT770, 12-1095 or

acceptable equivalent

XT12 display unit with 13mp camera and HDMI video output, Easy-Laser

part number 12-1291 or acceptable equivalent

Measuring unit XT70-M, Easy-Laser part number 12-1045 or acceptable

equivalent

Measuring unit XT70-s, Easy-Laser part number 12-1046 or acceptable

equivalent

XT-series shaft bracket with 500mm chain and 2 ea. 120mm rods, Easy-

Laser part number 12-0963 or acceptable equivalent

E and XT-series 900mm extension chain set of 2 in black case, Easy-

Laser part number 12-1060 or acceptable equivalent

SS 75mm (2.95 inches) extendable rods, set of 4 pcs, Easy-Laser part

number 12-1161 or acceptable equivalent

SS 120mm (4.72 inches) extendable rods, set of 4 pcs, Easy-Laser part

number 12-0987 or acceptable equivalent

D, E and XT-series offset bracket, Easy-Laser part number 12-1008 or

acceptable equivalent

Magnet base, Easy-Laser part number 12-0013 or acceptable equivalent

IFB Rev 02/2024

3

IFB 26-854 | Shaft Alignment System | Issue Date: 3/24/2026

1

2GB USB memory stick, Easy-Laser part number 03-0914 or acceptable

equivalent

1

XT-series battery charger (100-240 vac) w/US power cord, Easy-Laser

part number 12-1009 or acceptable equivalent

1

DC split charging cable for E420, E540 and XT-series systems, Easy-

Laser part number 12-0989 or acceptable equivalent

1

DC to USB adapter for charging, Easy-Laser part number 12-0751 or

acceptable equivalent

1

5m measuring tape, Easy-Laser part number 03-1707 or acceptable

equivalent

1

XT770 quick manual, Easy-Laser part number 05-0913 or acceptable

equivalent

1

XT-series medium carrying case, Easy-Laser part number 12-0973 or

acceptable equivalent

IFB Rev 02/2024

4

IFB 26-854 | Shaft Alignment System | Issue Date: 3/24/2026

III.

BID SUBMISSION INSTRUCTIONS AND INFORMATION

1. Bidder Registration: To ensure timely updates and alerts about business opportunities with the

City, interested Bidders should register as a Bidder with the City. To register, interested Bidders

should complete the City’s vendor registration form by contacting Andrea Evans at

purchasing@cityoftulsa.org or check the City’s "Selling to the City" Website.

2. Pre-Bid Conference: If a pre-Bid conference is required, see the first page for time and location.

No Pre-Bid Conference

3. Questions and Concerns: As You prepare Your Bid response, You may have questions or points

of clarification around this Solicitation. Any questions or comments about this Invitation for Bid

must be sent via e-mail to the buyer listed on the first page “Assigned Buyer” and be received at

least 10 Days prior to the Bid Submission Date. Please include the IFB Bid number (as

indicated on the title page) on all communications. Bidders may only communicate with the City

through the Assigned Buyer – communication with other City staff could result in disqualification.

4. Issuing of Addenda: The City may addend or amend its IFB at any time before the Bid

Submission Date. In addition to registering as a Bidder with the City, Bidders can check the

“Purchasing Bid Opportunities & Results” page on the City Website for the latest updates (linked

here). Any such amendments shall become a part of the Agreement. You must acknowledge

receipt of any Addenda or Amendments by writing in the issued Addenda numbers on Exhibit A –

Delivery and Pricing. City may reject any Bid that fails to acknowledge any Addenda or

Amendments.

5. Submission and Receipt of Bids: The City requires two completed Invitation for Bids: 1 Original

and 1 Copy. Each must be clearly labeled on the front sheet indicating “Original” or “Copy.” Use

the Bidder Checklist to ensure Your Bid includes all required components. If a copy on electronic

media is also required, the box below will be checked.

☐Electronic Copy also required.

Bids must be received no later than 5:00 PM (CST) on the Bid Submission Date (see first page)

and delivered to:

City of Tulsa - City Clerk’s Office

175 East 2nd Street, Suite 260

Tulsa Oklahoma 74103

Bids must be sealed and either mailed or delivered. The package, container, or envelope should

contain both of Your completed Bids, the original and the copy. Please use the provided label on

the last page of this IFB to clearly write the Bidder’s legal name and Bid number on the outside

of the package, container, or envelope. No faxed or emailed Bids will be considered.

Bids received after the stated date and time will not be accepted. The timestamp clock located

at the City Clerk’s Office on the second floor of City Hall at 175 East 2nd Street, Suite 260, Tulsa,

Oklahoma, 74103 is the City’s official bid clock for this IFB. Timeliness of Bid submittals will be

determined using only this clock.

IFB Rev 02/2024

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Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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