Project Information

Bid Title

Construction for Eddy County Detention Center

Issuing Agency

Eddy County

Location

New Mexico

Published Date

Nov 19, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-10

Original Source

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Project Description

Bid Number:	RFP 25-10
Bid Title:	Construction for Eddy County Detention Center
Category:	Eddy County Bids
Status:	Open

Description: Eddy County is soliciting competitive proposals from qualified firms to establish a contract, through competitive negotiations, for the construction of a new detention center located at 1501 Corrales Drive, Carlsbad, NM 88220. Publication Date/Time: 11/19/2025 5:00 PM Closing Date/Time: 1/13/2026 3:00 PM Related Documents: 000000 RFP

Attachment Preview

EDDY COUNTY ADMINISTRATION DEPARTMENT

REQUEST FOR PROPOSALS

FOR

CONSTRUCTION

RFP Number: 25-10

Commodity Codes: 909-24; 909-30; 912-00; 913-00

Eddy County Detention Center

in Carlsbad, New Mexico

RFP Release Date: November 19, 2025

PROPOSAL DUE DATE: January 13, 2025, 3:00 P.M. Mountain Time

TABLE OF CONTENTS

I. INTRODUCTION

6

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

6

B. PROCUREMENT ADMINISTRATOR

6

C. DEFINITION OF TERMINOLOGY

6

D. BIDDING DOCUMENTS

9

II. CONDITIONS GOVERNING THE PROCUREMENT

10

A. SEQUENCE OF EVENTS

10

B. EXPLANATION OF EVENTS

11

1. Issue RFP - This RFP is issued on behalf of the Eddy County by the administration Department.........11

2. Mandatory Pre-proposal Conference ...................................................................................................11

3. Deadline to Submit Written Questions.................................................................................................11

4. Response to Written Questions. ............................................................................................................11

5. Submission of Proposal..........................................................................................................................11

6. Proposal Evaluation . .............................................................................................................................12

7. Selection of Finalists...............................................................................................................................12

8. Oral Presentations..................................................................................................................................12

9. Finalize Contractual Agreements . .......................................................................................................12

10. Contract Award . ....................................................................................................................................13

11. Protest Deadline .....................................................................................................................................13

C. GENERAL REQUIREMENTS

13

1. Acceptance of Conditions Governing the Procurement......................................................................13

2. Incurring Cost ........................................................................................................................................13

3. Prime Contractor Responsibility ..........................................................................................................13

4. Subcontractors........................................................................................................................................13

5. Subcontractor Listing Form..................................................................................................................14

6. Amended Proposals................................................................................................................................14

7. Offeror’s Rights to Withdraw Proposal ...............................................................................................14

8. Proposal Offer Firm...............................................................................................................................14

9. Disclosure of Proposal Contents ...........................................................................................................14

10. No Obligation..........................................................................................................................................15

11. Termination.............................................................................................................................................15

12. Sufficient Appropriation........................................................................................................................15

13. Legal Review...........................................................................................................................................15

14. Governing Law .......................................................................................................................................15

15. Basis for Proposal...................................................................................................................................15

RFP 25-10: Eddy County Detention Center

2

16. Contract Terms and Conditions............................................................................................................15

17. Offeror’s Terms and Conditions: ..........................................................................................................16

18. Contract Deviations: ..............................................................................................................................16

19. Offeror Qualifications............................................................................................................................16

20. Right to Waive Minor Irregularities.....................................................................................................16

21. Change in Contractor Representatives ................................................................................................16

22. Notice of Penalties ..................................................................................................................................16

23. County Rights .........................................................................................................................................16

24. Right to Publish ......................................................................................................................................16

25. Ownership of Proposals .........................................................................................................................16

26. Confidentiality ........................................................................................................................................17

27. Electronic mail address required ..........................................................................................................17

28. Use of Electronic Versions of this RFP .................................................................................................17

III. RESPONSE FORMAT AND ORGANIZATION

18

A. NUMBER OF RESPONSES

18

B. NUMBER OF COPIES

18

1. ELECTRONIC SUBMISSION RESPONSES (Euna Procurement).................................................18

C. PROPOSAL FORMAT FOR EACH VOLUME

18

1. VOLUME I: TECHNICAL PROPOSAL FORMAT ..........................................................................18

2. VOLUME II: BUSINESS/PRICE PROPOSAL FORMAT................................................................20

IV. SECURITY AND BONDS

21

A. BID SECURITY BOND FOR PRICE PROPOSAL

21

B. SECURITY BOND FOR FAITHFUL PERFORMANCE

22

C. TIME OF DELIVERY AND FORM OF BONDS

22

V. EVALUATION

22

A. EVALUATION POINTS SUMMARY

22

B. EXPLANATION OF EVALUATION FACTORS

23

1. Past Performance ...................................................................................................................................23

2. Project Staffing.......................................................................................................................................24

3. Management Plan...................................................................................................................................24

4. Health and Safety ...................................................................................................................................24

5. Price.........................................................................................................................................................25

6. NM Native American Resident Contractor, NM Veterans’ Resident Contractor, or NM Resident

Contractor ...............................................................................................................................................25

7. Oral Presentations (Interviews). ...........................................................................................................25

C. EVALUATION PROCESS

25

RFP 25-10: Eddy County Detention Center

3

VI. APPENDICES

26

APPENDIX A PART 1– STATEMENTS OF QUALIFICATIONS

27

Attachment A: Project Experience of Similar Complexity and Scope .............................................................37

Attachment B: Resident, Business, and/or Veteran Preference Certificate.......................................................38

Attachment C: Resumes of Key Project Personnel ..........................................................................................39

Attachment D: Project Management Wire Diagram (Organizational Chart)....................................................40

Attachment E: Federal/State/Local Agency Project List ..................................................................................41

Attachment F: Bid Bond and Surety Letter ......................................................................................................42

Attachment G: Safety Program.........................................................................................................................43

Attachment H: Letters from Insurance Carriers for EMR and ACORD...........................................................44

Attachment I: Quality Assurance Program .......................................................................................................45

Attachment J: Substantiation of Non-violation of Labor Codes.......................................................................46

Attachment K: Written Affirmative Action Policy ...........................................................................................47

Attachment L: Management Plan .....................................................................................................................48

Attachment M: Clarifications, and Explanations..............................................................................................49

Attachment N: Additional Information.............................................................................................................50

APPENDIX A PART 2 – STATEMENT OF QUALIFICATIONS

51

Attachment A: Experience in the past 5 years with projects of similar size and scope ....................................58

Attachment B: Key Personnel Resumes ...........................................................................................................59

Attachment C: Projects Under Contract ...........................................................................................................60

Attachment D. Copy of firm’s written safety plan............................................................................................61

Attachment E. Written quality assurance program ...........................................................................................62

Attachment F. Affidavit of Non-Violation of Labor Codes ..............................................................................63

Attachment G. Judgments/Breach of Contract, Mediation and Arbitrations ....................................................64

Attachment H. Subcontractor Comments ........................................................................................................65

Attachment I. Other Information ......................................................................................................................66

Attachment J. Additional Information .............................................................................................................67

APPENDIX B - SUBCONTRACTOR LISTING FORM

68

APPENDIX C - PRICE PROPOSAL

70

APPENDIX D - CAMPAIGN CONTRIBUTION DISCLOSURE FORM

73

APPENDIX H - LETTER OF TRANSMITTAL

75

APPENDIX H.a - AFFIDAVIT OF NON-COLLUSION

77

APPENDIX H.b - ACKNOWLEDGEMENT OF RECEIPT FORM

78

APPENDIX H.c - STATEMENT OF COMPLIANCE

79

APPENDIX H.d - CONFLICT OF INTEREST DECLARATION

80

APPENDIX I – RFP

81

RFP 25-10: Eddy County Detention Center

4

APPENDIX J – SAMPLE CONTRACT IN PARTS A, B, C, AND EXHIBIT A&B

85

APPENDIX K – ALTERNATE CONTRACT TERMS AND CONDITIONS

86

Attachment A: PROJECT DRAWINGS ...........................................................................................................87

Attachment B: PROJECT SPECIFICATION MANUAL ..............................................................................106

RFP 25-10: Eddy County Detention Center

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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