Project Information

Bid Title

26500005 RFP Addendum 2 Master Planning and Design Services for the Public Works Ops Center

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Nov 14, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

26500005 RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	26500005 RFP
Bid Title:	26500005 RFP Addendum 2 Master Planning and Design Services for the Public Works Ops Center
Category:	Bid / RFP Opportunities
Status:	Open

Description: Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 November 14, 2025 Addendum #2 RFP 26500005 Master Planning and Design Services for the Public Works Operations Center This Addendum #2 amends or supplements Request for Proposals (RFP) 26500005 as indicated below. Clarification to Pre-Proposal Meeting Agenda Clarification to RFP Additional Post Meeting Questions Received All other terms and conditions in RFP 26500005 remain the same. The due date and hour remains November 24, 2025, 3:00 PM, EST. The complete document can be viewed in the Purchasing Office or at Bid Postings • Town of Christiansburg • CivicEngage . Publication Date/Time: 11/14/2025 12:00 AM Closing Date/Time: 11/24/2025 3:00 PM Addendum Date/Time: 11/14/2025 Pre-bid Meeting: Has past Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500005 RFP Addendum 2 Master Planning and Design Services for PW Ops Ctr 26500005 RFP Addendum 1 Master Planning and Design Services for PW Ops Ctr 26500005 RFP Master Planning Services for Public Works Ops Center

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Addendum No. 2

Request for Proposals

Master Planning and Design Services for Public Works Operation Center

RFP Number: 26500005

November 14, 2025

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Addendum No. 2

Request for Proposals

Master Planning and Design Services for Public Works Operation Center

Clarification to Pre-Proposal Meeting Agenda: Item No. 5, SCOPE, Task 2 - Intermediate

(50%), Pre-Final Design (90%) & Final Design (100%), shall read as follows:

“Non-binding Task 2 design fee estimate needed for FY26-FY27 Budget by March 6, 2026.” The Town

will make this part of the Task 1 fee negotiation process with the selected Consultant.

____________________________________________________________________________________

Clarification to RFP: RFP page 13, SECTION VIII. B, item 10, Page Limitations, first bulleted item

shall read as follows:

“Maximum 2 additional pages allowed within the Consultant’s Proposal. The location of these two

additional pages, whether together or separate, is up the discretion of the Proposer.”

Comment: While the Town does not have a total maximum sheet count for the finished Proposal, the

Town wants to provide some flexibility for the proposers. Except for these two additional pages being

allowed, please adhere to the maximum sheet count when listed.

___________________________________________________________________________________

Additional Post Meeting Questions Received:

Question No. 8: RFP page 11, SECTION VIII. B, items #1, #2, and #5

Please confirm under which section these forms should be included, as they are not mentioned in C.

Proposal / Expression of Interest (EOI) Organizational Format.

Answer: Replace C. Proposal / Expression of Interest (EOI) Organizational Format, with the following

(Items revised or added to this list are in bold text):

1. Required Order of Submission

• Transmittal Letter

• Table of Contents

• Addendum Acknowledgement Form (Attachment H)

• Understanding of Section V, Scope of Work (max 2 pages – Refer to Question No. 9 answer

• General Information Form (Attachment E, Forms)

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• Corporate Registration Form (See Attachment E, Forms)

• SF 330 Part I – one combined for project team

• SF 330 Part II – one for each firm

• Response to RFP EOI Item 7

• Affiliates & Subsidiaries

• Table/Matrix of information for Item 13

• SCC & DPOR registration/licensing documentation (full-size copies)

• DPOR registration certificates for Key Personnel (full-size copies)

• Firm Data Sheet

• Certification Regarding Debarment (See Attachment I)

• 3 Most Recent References List

____________________________________________________________________________________

Question No. 9: RFP page 11, SECTION VIII. B, item 3

Please confirm if we need to submit 3 recent references, in addition to the references in Section F, and

under which section that information should be included.

Answer: Yes, In addition to the references required as part of Section F, please provide a List of 3 Most

Recent References of your choice as listed above in the answer to Question No. 8, the revised “Required

Order of Submission”, 1 page total. Each reference listed shall include the project title, client

organization, contract amount, year completed, and client contact name, title, phone number, and

email.

____________________________________________________________________________________

Question No. 10: RFP page 12, SECTION VIII. C, item 7

Please clarify the content for “Responses to Consultant Short List Score Sheet” that needed to be

included in the Section H, since there is no section titled “Consultant Short List Score Sheet”.

Answer: Please eliminate “Responses to Consultant Short List Score Sheet”. No response required.

____________________________________________________________________________________

Question No. 11: RFP page 13, SECTION VIII. C, item 8

Is this section included in the page count for Section H (per section C. Proposal / Expression of Interest

(EOI) Organizational Format)?

Answer: No, please include this as a separate response, 1 page maximum, for Affiliates & Subsidiaries,

as noted in the revised “Required Order of Submission” listed above in the answer to Question No. 8.

Question No.11, cont. : Please clarify the requirement “Resolve doubt in favor of listing as affiliate.”

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Answer: The phrase “Resolve doubt in favor of listing as affiliate”, in accordance with the Town’s

interpretation, means if there is any uncertainty about whether a person, organization, or company

should be considered an affiliate, the decision should err on the side of including them as an affiliate

rather than excluding them.

____________________________________________________________________________________

Question No. 12: RFP page 13, SECTION VIII. C, item 10

Please clarify which section are allowed another additional 2 pages.

Answer: “Maximum of 2 additional pages are allowed within the Consultant’s Proposal. The location

of these two additional pages, whether together or separate, is up the discretion of the Proposer.”

Question No. 12, cont. : Is there a total page count for the entire EOI?

Answer: There is NO total page count for the entire EOI. The only page limitations are as described for

each section as noted.

____________________________________________________________________________________

Question No. 13: Will the minutes / transcript of the Pre-Proposal Meeting of November 3 be

available?

Answer: The minutes were provided as part of Addendum No. 1.

____________________________________________________________________________________

Question No. 14: During the Pre-Proposal Meeting, there was mention of a sanitary sewer pump

station being necessary for the property. Will design of the pump station be a part of the scope of the

Project?

Answer: The preliminary design through final design of the pump station will be included and

negotiated as part of the Scope of Work.

____________________________________________________________________________________

Question No. 15: Will Addenda be e-mailed to proposers, or are they to be posted to the website?

Answer: Addenda will NOT be emailed to proposers. All Addenda are uploaded to eVA and to the

Town of Christiansburg Web site.

____________________________________________________________________________________

Question No. 16: On page 12 of the RFP, section 7 “Additional Information”, we’re to include

“Responses to Consultant Shortlist Score Sheet”. Please clarify what this is.

Answer: “Please eliminate “Responses to Consultant Short List Score Sheet”. Also see the answer to

Question 10 above.

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Question No. 17: In Section VIII, B., the RFP states, "Proposals must include: ...5. Signed

acknowledgement(s) of any Addenda." Is there a specific form or format you would like us to use for

this acknowledgement?

Answer: An “Addendum Acknowledgement Form – Attachment H” is included with Addendum No. 2.

Please note the revised “Required Order of Submission” listed above in the answer to Question No. 8.

____________________________________________________________________________________

Question No. 18: In Section IX, D., Criteria 1., the RFP states, "Proposal adheres to submittal

parameters - ...acknowledgement of Professional Services Agreement...". Is there a specific form or

format you would like us to use for this acknowledgement?

Answer: Under Section IX Evaluation and Award of Contract, Item D. Evaluation Criteria, revise Item

No. 1. Requirements: to read as follows: “Proposal adheres to submittal parameters identified in

Section VIII – Proposal Preparation & Submission Requirements.” Disregard the reference to

“acknowledgement of Professional Services Agreement”.

____________________________________________________________________________________

Question No. 19: Section VIII.B.4. states that proposals must include a “Response to Section III,

Statement of Need”. Section III does not ask any specific questions of the offeror. Can you please

clarify what, specifically, would you like addressed in the requested response? Is this intended to be a

demonstration of the understanding of scope?

Answer: Replace SECTION VIII – PROPOSAL PREPARATION & SUBMISSION REQUIREMENTS, B. Specific

Proposal Requirements, item No. 4. Response to Section III, Statement of Need with the following:

Understanding of Section V, Scope of Work. Please note the revised “Required Order of Submission”

listed above in the answer to Addendum No. 2, Question No. 8.

For clarification, the proposer shall provide a clear explanation of their understanding of the Scope of

Work. This response should describe the proposer’s interpretation of the project objectives, key issues,

constraints, and desired outcomes as presented in the RFP.

____________________________________________________________________________________

Question No. 20: Please indicate where all items included in Section VIII.B.4 (Corporate Registration

Form, General Information Form, Three (3) Recent References, Response to Section III, and

Acknowledgement of Addenda) should be included in the Required Order of Submission (Section

VIII.C.1.).

Answer: Please see the revised “Required Order of Submission” in the answer to Question No. 8 and the

additional clarity provided in the answer to Question No. 21.

____________________________________________________________________________________

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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