Project Information

Bid Title

ONE-TIME PURCHASE OF GLYCOL WATER PUMPS

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Sep 29, 2025

Closing Date

Oct 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

RE-BID 35754

Original Source

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Bid Documents

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Project Description

Number

RE-BID 35754

Title

ONE-TIME PURCHASE OF GLYCOL WATER PUMPS

Available Date

9/17/2025 12:00 AM

Clarification Deadline

9/24/2025 2:00 PM

Due Date

10/8/2025 2:00 PM

Contact Information

MALLORY.GERO@PGWORKS.COM

Bid Type

RFQ - Small Dollar Purchase

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

3100 Passyunk Ave,
Passyunk Gas Processing Plant,
Philadelphia, PA 19145 US

Description

PLEASE SUBMIT PRICING FOR GLYCOL WATER PUMPS, NEED-BY DELIVERY DATE: MARCH 9, 2026.

PLEASE REFER TO ATTACHED SPEC 3167 UNDER THE DOCUMENTS TAB.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

-TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
-FAIL TO PROVIDE PRICING AND LEAD TIME

-FAIL TO REVIEW SPEC 3167

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET NO LATER THAN 2:00PM EST ON WEDNESDAY, OCTOBER 1, 2025. OCTOBER 8, 2025.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON WEDNESDAY, SEPTEMBER 24, 2025.

**ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD**

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

**PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:

(1)  THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER THAT IS ABLE TO MEET THE REQUIRED DELIVERY DATE OF MARCH 9, 2026. IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE.
IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:

1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ
(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding.

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

-“CALENDAR” TAB – Review all events for RFQ .

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

9/24/2025 2:00 PM

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 423830Industrial Machinery and Equipment Merchant Wholesalers

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