Project Information

Bid Title

Cold Patch, Hot Patch, Asphalt Emulsion, and Concrete

Issuing Agency

Town of Westerly

Location

Rhode Island

Published Date

Apr 14, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-06

Original Source

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Bid Documents

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Project Description

Bid Number:	27-06
Bid Title:	Cold Patch, Hot Patch, Asphalt Emulsion, and Concrete
Category:	Building, Road and Excavation Materials, Purchase and/or Purchase & Install
Status:	Open

Publication Date/Time: 4/14/2026 10:00 AM Closing Date/Time: 5/5/2026 2:00 PM Related Documents: 27-06 RFQ Cold Patch Hot Patch Asphalt Emulsion Concrete

Attachment Preview

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

REQUEST FOR QUOTATION

COLD PATCH, HOT PATCH, ASPHALT EMULSION, AND CONCRETE

RFQ Number: 27-06

April 14, 2026

The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing

Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby

invited to submit Unit Prices for the Scope of Work described in this Request for Quotation,

in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for

Quotation.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER THAN

02:00 p.m., May 5, 2026. A Bid submitted on other than the attached BID BREAKDOWN FORM may

be rejected. Envelopes containing bids must be sealed and addressed to the undersigned, at the

Purchasing Department, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and must be clearly

marked with the Name and Address of Bidder, Bid Due Date and Time, and RFQ Number and Title.

Bidders must include one original and a Digital (soft) copy on a flash drive of the Bid as defined

in the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions r e g a r d i n g this solicitation must be emailed and received by the Purchasing

Agent at ecardillo@westerlyri.gov no later than 12:00 p.m. on April 27, 2026, in a Microsoft

Word attachment with the corresponding solicitation number. Questions, if any, and

responses will be posted on the Town of Westerly website at www.westerlyri.gov as an

addendum to this solicitation. Bidders are responsible for checking the Town’s website for

all addenda distributed in response to questions and requests for additional information.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

2. Quotes must be firm for a minimum of 120 days from date of submission.

3. Bid Completeness - Pricing submitted on this project must be an all-inclusive price.

The intent of an all-inclusive Price is such that no Adds or Change Orders will be

necessary.

4. If the Bidder submits a supporting/additional document with their bid, that document

must include page numbers.

5. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

RFQ BID DOCUMENTS

Attachment A – Scope of Work/ Project Schedule, Pages 3 - 4

Attachment B – Bid Form Pages 5 - 6

Attachment C – Instruction to Bidders Pages 7 - 12

APPENDIX A – Bidder Certification Pages 13 - 17

1

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include,

complete, sign and submit a Bidder Certification Form with each bid proposal. See

APPENDIX A.

This solicitation i s a v a i l a b l e a t www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any

informalities in the bids received and to accept and award the bid to the lowest qualified bid deemed

most favorable to the interest of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race, religion,

sexual orientation, or disability in accordance with applicable laws and regulations

Regards,

Eileen Cardillo

Purchasing Agent

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

CC: MS

2

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

ATTACHMENT "A"

SCOPE OF WORK

(& General Requirements)

COLD PATCH, HOT PATCH, ASPHALT EMULSION, AND CONCRETE

RFQ 27-06

TECHNICAL SPECIFICATIONS FOR

COLD PATCH, HOT PATCH,

ASPHALT EMULSION, and CONCRETE

The Town of Westerly requires hot patch, cold patch, asphalt emulsion, and concrete for

road and sidewalk repairs. The availability of hot patch within a reasonable distance from

Westerly is critical since the Town does not own heated vehicles.

COLD PATCH:

Cold Patch shall conform to Rhode Island Department of Transportation standard specifications

M.03.04 for High Performance Cold Patching Material.

Material shall be plant mixed, high performance cold patching material composed of mineral

aggregates, a modified bituminous material and capable of storage in a stockpile for a minimum of

one year. The material shall be capable of being placed in all conditions, including wet snow

conditions, with no pothole preparation and a minimum of labor including the shoveling of the

material into the pothole and compacting with a truck tire.

Cold patch shall be delivered to the Public Works Department, 35 Larry Hirsch Lane, Westerly, RI

02891 or the Department of Utilities, 68 White Rock Rd., Westerly, RI 02891.

The successful bidder shall supply cold patch on a 24-hour notice. Delivery shall be a minimum of

15 tons.

HOT PATCH:

Hot patch shall be Plant Mix Macadam and conform to Type 1 – 1 Section M.03 of the State of

Rhode Island Department of Transportation standard specifications.

Hot Patch shall be picked-up by the Public Works Department or by the Department of Utilities at

the vendor’s plant.

ASPHALT EMULSION:

Emulsified Asphalt shall conform to the State of Rhode Island Department of Transportation

standard specifications M.03.03.4 and the AASHTO M140 standards.

Emulsion shall be picked-up by the Public Works Department or by the Department of Utilities at

the vendor’s plant or delivered by the awarded bidder.

CONCRETE: (a typical order is for 1-2 yards)

Water/Utility Dept.: 3,500 & 4,000 PSI mix with ¾” stone.

DPW: 3,000 PSI; 3,500 PSI; 4,000 PSI ¾” stone.

3

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

GENERAL REQUIREMENTS/CONTRACT PERIOD:

Blanket requirements and bid prices for cold patch, hot patch, asphalt emulsion, and concrete shall

be held for following time period: July 1, 2026 – June 30, 2027.

The Public Works Department and/or Utilities will order the products on an as-needed basis,

against Town-issued purchase orders.

Prompt availability/delivery is essential and if the awarded bidder cannot supply the specified

product in the time stated in the Technical Specifications, the Town will purchase the product from

the next lowest bidder and the Town will charge the awarded bidder for the extra cost of the

materials.

The bids will be evaluated and awarded based on the most cost-effective proposal in the best

interest of the Town.

The Town reserves the right to extend this contract upon agreement to the same by the vendor(s).

Nothing herein shall obligate the Town to any such extension. All bid prices contained within the

accepted proposal must be held for the original and extended contract term or terms, should said

agreement to extend the term or terms take effect.

4

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

ATTACHMENT "B"

Bid Form

“THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID”

RFQ NUMBER: 27-06

RFQ NAME: COLD PATCH, HOT PATCH, ASPHALT EMULSION, AND CONCRETE

The Bidder stated below agrees to provide all labor, materials, equipment,

supervision and all activities required to provide a complete scope of work as

defined in the Unit Prices below. PROVIDE DELIVERED PRICES, FOB WESTERLY, RI

UNIT PRICES

1. COLD PATCH

Estimated quantities: 100 tons annually

Unit Price, Delivered: ________________/ton

Unit Price, Picked-Up: ________________/ton

2. HOT PATCH

Estimated quantities: 500 tons annually

Unit Price, Picked-Up: ________________/ton

Provide location of plant for hot patch to be picked up:

______________________________________________________________________________

3. ASPHALT EMULSION

Estimated quantities: 20 gallons annually

Unit Price, Delivered: ________________/5-gallon pail

Unit Price, Picked-Up: ________________/5-gallon pail

4. CONCRETE

Estimated quantities: 30 cubic yards annually (A typical order is 1-2 yards).

Unit Price, Delivered: _______________/yard

Did you completed and submit Appendix A: YES______ NO ______?

First Delivery will be made: _____________ calendar days after receipt of order.

The above Unit Prices shall include all costs such as profit, overhead, insurance, shipping,

etc., associated with the Work of this Bid Package.

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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