Project Information

Bid Title

IFB 2026-080 Scada Server Replacement

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 15, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

377-IFB 2026-080

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation Number:	377-IFB 2026-080
Project Title:	IFB 2026-080 Scada Server Replacement
Description:	Union County, North Carolina, through Union County Water, is soliciting bids from qualified companies for the purchase of two identical servers and related equipment for the SCADA/OT environment, as described in this solicitation.
Opening Date:	6/30/2026 2:00 PM
Posted Date:	6/15/2026
Status:	Open
Department:	COUNTY OF UNION

Solicitation Number * 377-IFB 2026-080	Department COUNTY OF UNION	Status Reason Open
Opening Date 2026-06-30T14:00:00.0000000	Posted Date * 2026-06-15T14:45:51.0000000Z	Primary Commodity Code Components for information technology or broadcasting or telecommunications
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Juan Rodriguez-Cruz
Description Union County, North Carolina, through Union County Water, is soliciting bids from qualified companies for the purchase of two identical servers and related equipment for the SCADA/OT environment, as described in this solicitation.

Attachment Preview

Invitation for Bid No. 2026-080

SCADA Server Replacement

Due Date:

June 30, 2026

Time:

2:00 PM Local Time

Submittal Location: Submission (Refer to Section 2)

Union County Procurement and Contract

Management Department

610 Patton Avenue

Monroe, NC 28110

Procurement Contact:

Juan Rodriguez-Cruz

Procurement Specialist

704.283.3519

Juan.Rodriguez-Cruz@unioncountync.gov

Contents

1 Notice of Advertisement................................................................................................................ 4

2 Bid Submission .............................................................................................................................. 5

2.1 BID SUBMISSION DEADLINE ................................................................................................................................... 5

2.2 BID DELIVERY REQUIREMENTS .............................................................................................................................. 5

2.3 BID QUESTIONS ...................................................................................................................................................... 5

2.4 BID ADDENDUM ..................................................................................................................................................... 6

2.5 COMMUNICATION................................................................................................................................................... 6

3 Introduction ................................................................................................................................... 6

3.1 COUNTY ................................................................................................................................................................. 6

3.2 INTRODUCTION....................................................................................................................................................... 6

4 Specifications.................................................................................................................................. 6

4.1 WARRANTY............................................................................................................................................................ 8

4.2 APPROVED EQUAL .................................................................................................................................................. 8

4.3 WARRANTY OF WORK............................................................................................................................................ 8

4.4 INFORMATION PROVIDED BY BIDDER ..................................................................................................................... 8

4.5 ATTACH TO BID...................................................................................................................................................... 8

4.5.1 Product Specifications ................................................................................................................................... 8

4.6 MANUFACTURERS’ NAMES ........................................................................................................................... 8

4.7 DEVIATIONS ........................................................................................................................................................... 9

4.8 DELIVERY AND CHARGES....................................................................................................................................... 9

4.9 DELIVERY LOCATION ............................................................................................................................................. 9

5 Evaluation of Bids and Award Procedures ................................................................................. 9

5.1 BID INFORMATION.................................................................................................................................................. 9

5.2 TERMS OF SUBMISSION........................................................................................................................................... 9

5.3 AWARD ................................................................................................................................................................ 10

5.4 BID FORMAT ........................................................................................................................................................ 11

5.5 APPLICATION OF NORTH CAROLINA GENERAL STATUTES.................................................................................... 11

6 General Conditions and Requirements ..................................................................................... 11

6.1 MINIMUM REQUIREMENTS FOR BIDDERS ............................................................................................................. 11

6.2 TERMS AND CONDITIONS...................................................................................................................................... 11

6.3 TAXES .................................................................................................................................................................. 11

6.4 IFB EXPENSES...................................................................................................................................................... 11

6.5 CERTIFICATION .................................................................................................................................................... 12

6.6 FINANCIAL INFORMATION .................................................................................................................................... 12

6.7 MATERIALS APPROVAL........................................................................................................................................ 12

6.8 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 12

6.9 COMPLIANCE WITH LAWS .................................................................................................................................... 12

6.10 SUBCONTRACTOR DISCLOSURE............................................................................................................................ 13

6.11 EXCEPTION TO THE IFB ........................................................................................................................................ 13

6.12 MODIFICATION OR WITHDRAWAL OF BID ............................................................................................................ 13

6.13 CONTRACT COMMENCEMENT .............................................................................................................................. 13

6.14 DISPUTES.............................................................................................................................................................. 13

6.15 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 13

6.16 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE) ........................................................... 14

6.17 LICENSES.............................................................................................................................................................. 14

6.18 E-VERIFY ............................................................................................................................................................. 14

6.19 DRUG-FREE WORKPLACE .................................................................................................................................... 14

6.20 INSURANCE .......................................................................................................................................................... 14

6.21 INDEMNIFICATION ................................................................................................................................................ 17

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Union County, North Carolina

IFB 2026-080 SCADA Server Replacement

7 Appendix A – Bid Form.............................................................................................................. 18

8 Appendix B – Bid Submission Form.......................................................................................... 20

9 Appendix C – Addendum and Anti-Collusion Form................................................................ 21

10 Appendix G – Template Contract.............................................................................................. 22

3

Union County, North Carolina

IFB 2026-080 SCADA Server Replacement

1 NOTICE OF ADVERTISEMENT

Union County, North Carolina

IFB No. 2026-080

SCADA Server Replacement

Sealed bids for SCADA Server Replacement will be received by the Union County Procurement

Department until 2:00 PM local time on June 30, 2026, at the Union County Government Center,

610 Patton Avenue Monroe, NC 28110 at which time the bids will be opened and read. Late bids

will not be accepted.

If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be

enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED

– 2026-080” and shall be addressed to Union County Procurement Department, Attn: Juan

Rodriguez-Cruz, 610 Patton Avenue Monroe, NC 28110.

Union County, North Carolina, through Union County Water, is soliciting bids from qualified

companies for the purchase of two identical servers and related equipment for the SCADA/OT

environment, as described in this solicitation.

This solicitation may be examined at the Union County Government Center, Procurement and

Contract Management Department, 610 Patton Avenue Monroe, NC 28110, Monday through

Friday between the hours of 8:00 am and 5:00 pm. Copies of the solicitation may be obtained

from the locations listed below free of charge:

1. Download the Solicitation Documents from the Union County website:

https://www.unioncountync.gov/departments/bids-procurement/current-bids

2. Download the Solicitation Documents from the State of North Carolina eVP website:

https://evp.nc.gov/solicitations/ (Search County of Union)

All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to

the Procurement contact person listed on the cover page (Juan.Rodriguez-

Cruz@unioncountync.gov). Deadline for questions is June 22, 2026, at 4:00 PM local time.

Bidders are required to comply with the non-collusion requirements set forth in the Bidding Documents.

The County reserves the right to reject any and/or all bids, including, without limitation,

nonconforming, nonresponsive, unbalanced, or conditional bids. The County also reserves the

right to waive informalities and request clarification as needed.

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and

Small Businesses.

4

Union County, North Carolina

IFB 2026-080 SCADA Server Replacement

2 BID SUBMISSION

2.1 BID SUBMISSION DEADLINE

Sealed bids are to be received by the Union County Procurement Department for SCADA

Server Replacement until June 30, 2026, at 2:00 PM Local Time at the Union County

Government Center, 610 Patton Avenue, Monroe, NC 28110 at which time the bids will

be opened and read. Late bids will not be accepted.

2.2 BID DELIVERY REQUIREMENTS

All Bids must be in a sealed box or opaque envelope plainly marked as follows:

[Name of Firm Submitting Bid]

IFB No. 2026-080

SCADA Server Replacement

Attention: Juan Rodriguez-Cruz

Your company name and the solicitation number must be visible on the delivery

box/envelope. Ship, Mail, or Hand Deliver to the following address:

Union County Procurement Department

610 Patton Avenue,

Monroe, NC 28110

Attention: Juan Rodriguez-Cruz

Electronic (email) or facsimile submissions will not be accepted.

There is no expressed or implied obligation for Union County to reimburse firms for any

expenses incurred in preparing Bids in response to this request.

Union County reserves the right to reject any or all Bids, to waive technicalities and to

make such selection deemed in its best interest. Union County, at its sole discretion,

reserves the right to supplement, amend, substitute or otherwise modify this IFB at any

time, to cancel this IFB with or without the substitution of another IFB, and to issue

additional request for information.

2.3 BID QUESTIONS

Bid questions will be due on or before June 22, 2026, at 4:00 PM local time. The primary

purpose of this is to provide participating Bidders with the opportunity to ask questions, in

writing, related to the IFB.

Submit questions by email to Juan Rodriguez-Cruz at Juan.Rodriguez-

Cruz@unioncountync.gov by the deadline shown above. (Do not send questions in a

graph or Excel sheet format.) The email subject line should be identified as follows: IFB

2026-080 SCADA Server Replacement. All questions and answers may be posted as

addenda on the County Website and the North Carolina eVP Website as indicated on the

Advertisement Page of this solicitation.

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Union County, North Carolina

IFB 2026-080 SCADA Server Replacement

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