Project Information

Bid Title

Police Retirement System Executive Recruitment Services Request for Proposals

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Feb 27, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Police Retirement System Executive Recruitment Services Request for Proposals

Sponsor: Police Retirement System of St. Louis

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 02-27-2026

Closing Date: 04-03-2026

Closing Time: 04:00 PM

Summary

The Police Retirement System of St. Louis seeks proposals for Executive Recruitment Services. PRS-STL requires a firm with expertise in search and recruitment of executive directors, and specifically with all aspects of compensation and benefits.

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THE POLICE RETIREMENT SYSTEM

OF ST. LOUIS

2020 MARKET STREET

SAINT LOUIS, MISSOURI 63103

RFP Executive Recruitment Services

Date Issued – February 27, 2026

________________________________________________________________________

Request for Proposal

Issued: February 27, 2026

Executive Recruitment Services

TABLE OF CONTENTS

I. Purpose and Intent…………………………………………………………………. 3

II. Contact Person & Questions……………………………………………………….. 4

III. Submission and Deadline …………………………………………………………..5

IV. Required Qualifications & Certifications………………………………………….. 5

V. Scope of Services & Project Objectives…………………………………………… 5

VI. Method of Compensation…………………………………………………………...5

VII. Required Proposal Contents ………………………………………………………..6

VIII. Proposal Evaluation………………………………………………………………... 7

IX. Standard Contract Terms……………………………………………………………8

X. Governing Law and Venue…………………………………………………………13

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ESTIMATED SCHEDULE (SUBJECT TO CHANGE):

Date

Activity/Time

Friday, February 27, 2026

Friday, March 27, 2026

Friday, April 3, 2025

Wednesday, April 8 –

Thursday, April 30, 2026

Friday, May 1, 2026

Friday, May 1, 2026

Friday, May 8, 2026

Selection of Candidate

Request for Proposal Released

Deadline for Bidder’s Pre-Application Questions

Due Date of Application- NO EXCEPTIONS 4:00 PM (CDT)

Evaluation of Proposals with Potential Invitations to

Select Proponents for Interviews/Presentations

Selection by Board of Trustees

Notification of Award

Tentative Contract Start Date

Proposed Contract End Date

I. PURPOSE AND INTENT

The Police Retirement System of St. Louis seeks proposals for Executive Recruitment Services.

The Police Retirement System of St. Louis (“PRS-STL”) is a pension system and defined benefits

plan established by state statutes, §§ 86.200 - .366, RSMo., which all commissioned officers of

the St. Louis Metropolitan Police Department are required to join. PRS-STL administers the

pension benefits, including retirement, disability and death, for all active and retired officers, as

well as their surviving spouses, surviving dependents, and any other beneficiaries identified by

said officers. The plan is a defined benefits plan which is supported by contributions derived from

the salaries of active officers, as well as contributions from the City of St. Louis. The System

currently has a membership of over 3,100, of which approximately 900 are active officers.

The statutory administrator of PRS-STL is a Board of Trustees (“Board”), consisting of nine (9)

persons elected and/or appointed. The day-to-day operations of the PRS-STL are overseen by an

Executive Director who, in addition to reporting to the Board, manages a staff currently consisting

of five (5) (not including the Executive Director) who perform office functions related to the

continued record-keeping, processing and interfacing with pensioners and their surviving spouses

and dependents of retirement-related payments.

PRS-STL requires a firm with expertise in search and recruitment of executive directors, and

specifically with all aspects of compensation and benefits.

The purpose of this RFP is to promote and ensure the fairest, most efficient means to obtain the

benefits of the most qualified, responsive, and responsible proposal. Hereinafter, organizations

interested in submitting a proposal in response to this RFP shall be referred to as “Respondents.”

Issuing an RFP does not obligate the PRS-STL to award a contract to any Respondent, nor is the

PRS-STL, nor any of its employees or agents liable for any loss, costs, damage, or liability of

whatever nature incurred by the organizations in the preparation of proposals. Nothing in this RFP

nor in any proposal in response to this RFP is intended to be, nor should anything be construed, as

an offer of engagement, nor shall the selection of a Respondent be construed as an offer of

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engagement unless and until a contract is fully negotiated and fully executed by all parties. The

PRS-STL retains the right to award parts of the contract to several bidders, not to select any

bidders, and/or to re-solicit proposals.

The PRS-STL reserves the right to reject any and all proposals submitted and to waive any and/or

all non-material irregularities pertaining to the submission of the proposal. Additionally, any and

all RFP project elements, requirements, and schedules are subject to change and modification. The

PRS-STL also reserves the right to modify, suspend, or terminate at its sole discretion any and all

aspect(s) of the RFP process to obtain further information from any and all respondents, and to

waive any defects as to form or content of the RFP or any responses by any organization/business.

Any such modification, clarification, or revision will be by addendum. All RFP addenda will be

issued on the PRS-STL website. To access addenda, Respondents must locate “RFP for Executive

Recruitment Services” at the following address: www.stlouisprs.org/Opportunities. It is the sole

responsibility of Respondents to be knowledgeable of all addenda related to this RFP. This RFP

may be canceled at any time and any and all proposals may be rejected, in whole or in part, when

the PRS-STL determines it is in its best interest. All submitted materials will become the property

of PRS-STL and will not be returned. At the discretion of the PRS-STL, any submitted documents

may become open public records at any time during the selection process. Any such documents

shall become open public records at the conclusion of the selection process. Proposals and

communications exchanged in response to this RFP should be assumed to be subject to public

disclosure. By submitting a response to this RFP, each Respondent acknowledges having read this

RFP in its entirety and agrees to all terms and conditions set out in this RFP.

Respondents may submit amended proposals before the deadline for receipt. Such amended

proposals must be complete replacements for a previous submission and must be clearly identified

as such in the transmittal letter. PRS-STL will not merge, collate, or assemble the Respondent’s

materials. Respondents are permitted to withdraw their submissions at any time prior to the

deadline for receipt. Respondents must submit a written withdrawal request signed by the

Respondent’s duly Authorized Representative(s) addressed to the PRS-STL.

II. CONTACT PERSON AND QUESTIONS

Please direct all communications regarding the RFP Process to:

Executive Director Mark Lawson; mark.lawson@stlouisprs.org, (314) 241-0800.

No contact with other PRS-STL Trustees or employees regarding this RFP is permitted.

Unauthorized contact regarding this RFP may result in disqualification or rejection of a proposal.

Questions related to the RFP must be submitted no later than Friday, March 27, 2026. PRS-STL

will maintain a list of all firms or individuals requesting copies of the RFP and will ensure that

copies of all questions and responses shall be made available in writing to each firm on such list,

when requested. Answers will also be publicly posted at www.stlouisprs.org/Opportunities.

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Questions should be asked in consecutive order, from beginning to end, following the organization

of this RFP. Each question should begin by referencing the RFP page number and section number

to which it relates. Short procedural inquiries may be accepted by telephone; however, oral

explanations or instructions given over the telephone shall not be binding upon PRS-STL.

Respondents should not otherwise contact PRS-STL directly, in person, by telephone, facsimile,

or by e-mail, concerning this RFP.

Contact with PRS-STL after the submission of proposals is limited to status inquiries only and

such inquiries are only to be directed to the above-named individual. Any further contact or

information about the RFP to PRS-STL or any of its employees or any Trustees will be considered

an impermissible supplementation of the respondent’s proposal.

III. SUBMISSION AND DEADLINE

In order for PRS-STL to consider proposals, Respondent’s submission must be received by:

Date:

Friday, April 3, 2026

Time: 4:00 P.M. CDT

Location: The Police Retirement System of St. Louis

2020 Market Street

St. Louis MO 63103

E-mail to: mark.lawson@stlouisprs.org

Proposals received after this deadline will not be accepted.

Proposals must be sealed and delivered by mail, delivery service or in person to the PRS-STL

office on or before the time and date stipulated in the RFP document. There must be one (1)

original and nine (9) copies of the proposal. An electronic copy of the proposal must also be

submitted as a PDF on a USB drive. The Proposal must be labeled on the outside of the package

to clearly indicate that is in response to: “RFP – Executive Recruitment Services”

IV. RESPONDENTS’ MINIMUM QUALIFICATIONS

The successful Respondent will be a recruitment firm with a comprehensive understanding of the

executive needs of pension systems. All Respondents must meet the minimum criteria below:

 Be in good standing with the Missouri Secretary of State to conduct business in the State

of Missouri;

 Possess (or, at time of contract execution, possess) a license to conduct business in the City

of St. Louis, or exemption thereto.

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