Project Information

Bid Title

BC-21469-B Cup Primary HTHW Pumps (Controls) and All Cup HTHW Controls RFP

Issuing Agency

University of Maryland, Baltimore County

Location

Maryland

Published Date

Jan 8, 2026

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

BC-21469-B Cup Primary HTHW Pumps (Controls) and All Cup HTHW Controls RFP

Addendum 1

Rosetta Butler

Tuesday 12/16/2025 from 10-noon

University of Maryland Baltimore County (UMBC) 1000 Hilltop Circle

Baltimore, MD 21250

Facilities Management Building (Across from Lot 24)

Front Lobby

January 16, 2026 by 10:00am

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Attachment Preview

Solicitation Name: CUP Primary HTHW Pumps (Controls) and All Cup HTHW Controls

Solicitation Number: BC-21469-B

REQUEST FOR PROPOSAL

FOR

CUP PRIMARY HTHW PUMPS (CONTROLS) AND ALL CUP HTHW

CONTROLS (24-123)

RFP NUMBER: BC-21469-B

ISSUED: December 9, 2025

Prospective bidders/offerors are encouraged to regularly visit the University’s Department of Procurement & Strategic

Sourcing website, e-Maryland Marketplace Advantage (eMMA) to ensure receipt of any addenda and other updates related to

this solicitation. The links to these resources are provided below:

• UMBC Bid Board - https://procurement.umbc.edu/bid-board/

• eMaryland Marketplace Advantage (eMMA) - https://emma.maryland.gov

ISSUING OFFICE

Department of Procurement & Strategic Sourcing

University of Maryland, Baltimore County

Administration Building, 7th Floor

1000 Hilltop Circle

Baltimore, MD 21250

MINORITY, WOMEN AND SMALL BUSINESSES ARE ENCOURGAGED TO RESPOND TO THIS SOLICITATION

1

Solicitation Name: CUP Primary HTHW Pumps (Controls) and All Cup HTHW Controls

Solicitation Number: BC-21469-B

Key Information Sheet & Solicitation Schedule

Request for Proposals Title:

Solicitation Number:

RFP Issue Date:

Procurement Officer:

Technical Proposal Due Date & Time:

(Not a Public Bid Opening)

Technical Proposals are to be sent to:

CUP Primary HTHW Pumps (Controls) and All CUP

HTHW Controls (24-123)

BC-21469-B

December 9, 2025

Rosetta Butler, CMPO, CPPB

January 16, 2026, at 10:00am

Proposa.el56b1a8tifrzcmy@u.box.com

Price Proposals are to be sent to:

Instructions will be provided to shortlisted firms

Mandatory Pre-Proposal Conference and

Site Visit:

December 16, 2025, from 10:00am – 12:00 noon, located

at:

University of Maryland Baltimore County (UMBC)

Facilities Management Building (Across from Lot 24)

Front Lobby

1000 Hilltop Circle

Baltimore, MD 21250

Questions Due Date & Time:

January 5, 2026, at 2:00pm

Oral Presentations

Minority Business Enterprise (MBE)

Subcontracting Goal:

Contract Type:

Construction Completion Date:

Upload Questions on Company Letterhead to:

Questio.ckthlpda8hxb3f5t@u.box.com

TBD

0%

Firm fixed price

08/31/2026 – Desired Substantial Completion

The University is committed to ensuring that persons with disabilities have equally effective opportunities to participate

in and benefit from the University's programs and services. Persons who may require reasonable ADA accommodations

should email the Issuing Office at rbutler2@umbc.edu at least five (5) days prior to any meeting scheduled in connection

with this solicitation.

2

Solicitation Name: CUP Primary HTHW Pumps (Controls) and All Cup HTHW Controls

Solicitation Number: BC-21469-B

NOTICE TO BIDDER/OFFERORS

To help improve the quality of bid and proposal solicitations and to make our procurement process more responsive and

"business friendly," we ask that you provide comments and suggestions regarding the enclosed solicitation. Please return

your comments with your bid, proposal or "no bid," response, as the case may be. Thank you for your assistance.

Project No.: BC-21469-B__

Project Title: CUP Primary HTHW Pumps (Controls) and All CUP HTHW Controls (24-123)

If you have responded with a “no bid” please indicate the reasons below (check applicable boxes):

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we normally provide.

We are inexperienced in the work/commodities required.

The specifications are either unclear or too restrictive (explain below).

The scope of work is beyond our current capacity.

Doing business with Maryland Government Agencies is simply too complicated (explain below).

We cannot be competitive (explain below).

Time allotted for completion of the bid/proposal response is insufficient.

Start-up time is insufficient.

Bonding/insurance requirements are prohibitive (explain below).

MBE requirements (explain below).

Bid/Proposal requirements (other than specifications or scope) are unreasonable or too risky (explain below)

Prior experience with University contracts were not profitable or otherwise unsatisfactory (explain below).

Payment schedule too slow.

Other:

Explanation:

If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the remarks section below:

Remarks:

Bidder/Offeror Name:

Contact Person:

Signature:

Address:

Email:

Date:

Phone:

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Solicitation Name: CUP Primary HTHW Pumps (Controls) and All Cup HTHW Controls

Solicitation Number: BC-21469-B

TABLE OF CONTENTS

SECTION I. SPECIFICATIONS/SCOPE OF WORK .....………………...………………………………….. 7

A. BACKGROUND ............................................................................................................................................... 7

B. SUMMARY STATEMENT .............................................................................................................................. 7

C. MINIMUM QUALIFICATIONS ......................................................................................................................7

D. SPECIFICATIONS/SCOPE OF WORK ........................................................................................................... 8

SECTION II. EVALUATION N PROCEDURE................................................................................................... 8

A. EVALUATION COMMITTEE .........................................................................................................................8

B. QUALIFYING PROPOSALS............................................................................................................................8

C. TECHNICAL EVALUATION...........................................................................................................................8

D. FINANCIAL EVALUATION............................................................................................................................8

E. DISCUSSIONS - BEST AND FINAL OFFERS ............................................................................................... 9

F. EVALUATION CRITERIA...............................................................................................................................9

G. FINAL RANKING AND SELECTION.............................................................................................................9

H. DEBRIEFING .................................................................................................................................................... 9

SECTION III. INFORMATION REQUIRED IN ALL PROPOSALS .............................................................. 9

A. ORGANIZATION OF TECHNICAL PROPOSAL SUBMISSION ..................................................................9

B. TRANSMITTAL LETTER .............................................................................................................................. 10

C. TECHNICAL PROPOSAL ..............................................................................................................................10

D. TECHNICAL PROPOSAL CONTENTS ........................................................................................................11

E. BID/PROPOSAL AFFIDAVIT........................................................................................................................11

F. MBE UTILIZATION AFFIDAVIT ................................................................................................................. 11

G. PERFORMANCE BOND ................................................................................................................................ 11

H. ADDENDA ACKNOWLEDGMENT FORM .................................................................................................11

I. CONFLICT OF INTEREST AFFIDAVIT & DISCLOSURE ........................................................................11

J. PRIME CONTRACTOR LIST OF CONTRACTORS....................................................................................11

SECTION IV. INFORMATION FOR OFFERORS .........................................................................................11

A. ISSUING OFFICE AND PROCUREMENT OFFICER ..................................................................................11

B. PRE-PROPOSAL CONFERENCE AND SITE VISIT ....................................................................................11

C. QUESTIONS AND INQUIRIES .....................................................................................................................12

D. INSURANCE ...................................................................................................................................................12

E. PROPOSAL DUE DATE.................................................................................................................................12

F. DURATION OF PROPOSAL OFFER ............................................................................................................13

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Solicitation Name: CUP Primary HTHW Pumps (Controls) and All Cup HTHW Controls

Solicitation Number: BC-21469-B

G. PROCUREMENT METHOD ..........................................................................................................................13

H. BASIS FOR AWARD......................................................................................................................................13

I. ALTERNATE PROPOSALS ...........................................................................................................................13

J. LIQUIDATED DAMAGES PROVISION RELATED TO MBE GOAL ........................................................13

SECTION V. GENERAL INFORMATION FOR OFFERORS.......................................................................13

A. PURPOSE ........................................................................................................................................................13

B. ADDENDA TO THE RFP ...............................................................................................................................13

C. PRE-PROPOSAL MODIFICATION OR WITHDRAWAL OF OFFERS ......................................................13

D. CANCELLATION OF SOLICITATION/REJECTION OF ALL PROPOSALS ............................................13

E. DISCUSSIONS ................................................................................................................................................14

F. ORAL PRESENTATIONS ..............................................................................................................................14

G. INCURRED EXPENSES.................................................................................................................................14

H. ARREARAGES ...............................................................................................................................................14

I. VERIFICATION OF REGISTRATION AND TAX PAYMENT ...................................................................14

J. ECONOMY OF PREPARATION ................................................................................................................... 14

K. PUBLIC INFORMATION ACT NOTICE.......................................................................................................14

L. EXECUTION OF PROPOSALS......................................................................................................................14

M. DISCREPANCIES, EXPLANATIONS AND CLARIFICATIONS ................................................................ 15

N. ORDER OF PRECEDENCE............................................................................................................................15

O. REQUIRED CONTRACT PROVISIONS .......................................................................................................15

P. OFFEROR RESPONSIBILITIES ....................................................................................................................15

Q. FALSE STATEMENTS...................................................................................................................................15

R. PAYMENT TO THE CONTRACTOR; TAXES ............................................................................................. 15

S. PRESS RELEASES..........................................................................................................................................16

T. RECIPROCAL PREFERENCE .......................................................................................................................16

U. NON-VISUAL ACCESS .................................................................................................................................16

V. INTERGOVERNMENTAL COOPERATIVE PURCHASING ......................................................................16

W. PARKING ........................................................................................................................................................ 16

X. SMOKING ....................................................................................................................................................... 16

EXHIBITS

Exhibit A

Exhibit B

Exhibit C

Exhibit D

Exhibit E

Exhibit F

Exhibit G

Exhibit H

Exhibit I

PreBid/-Proposal Conference and Site Visit Response Form ………………..…..……….…… 17

Offeror Information Sheet ……..……………………………………………………................ 18

Proposal Price Instructions & Sample Form ………………………………………….……….. 19

Proposal Affidavit ………………………………………………………………………………22

Firm Profile & Experience ……………………………………………………………………...27

Reference Checks.……………………………………………………………………………….28

Key Personnel . .………………………………………………………………………………...29

Financial Stability of Bidder/Offeror ………………………………….………………………. 31

Acknowledgement of Receipt of Addenda …………………………………………………….31

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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