Project Information

Bid Title

RFP 09-26 Chemical Agent Extinguishment Systems

Issuing Agency

City of Concord

Location

New Hampshire

Published Date

Apr 21, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP 09-26 Chemical Agent Extinguishment Systems
Category:	Equipment
Status:	Open

Description: The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to provide Chemical Agent Extinguishment Systems maintenance, installation and repair services on an on-call, as-needed basis for its municipal buildings. The proposing firm must be licensed in the State of New Hampshire to maintain, install and repair Chemical Agent Extinguishment Systems. Publication Date/Time: 4/21/2026 12:00 AM Closing Date/Time: 5/20/2026 2:00 PM Submittal Information: See RFP Bid Opening Information: Non-public Pre-bid Meeting: Non-mandatory 5/6/26 @ 9am Contact Person: Tina M. Waterman, Purchasing Manager 311 North State Street, Concord, NH 03301 603-230-3664; 603-230-3656 (Fax) twaterman@concordnh.gov Download Available: Yes Fee: NA Business Hours: 8:00 - 5:00 pm Fax Number: 603-230-3656 Plan Holders List: Encore Fire Protection Fire Protection Team Impact Fire LHR Fire Protection Keane Fire & Safety Hampshire Fire Protection Qualifications: The proposing firm must be licensed in the State of New Hampshire to maintain, install and repair Chemical Agent Extinguishment Systems. Special Requirements: See RFP Related Documents: RFP 09-26 Chemical Agent Extinguishment Systems Services

Attachment Preview

RFP 09-26

City of Concord, New Hampshire

Purchasing Division

CHEMICAL AGENT EXTINGUISHMENT SYSTEMS MAINTENANCE, INSTALLATION

AND REPAIR SERVICES

Prepared for, and in coordination with the

GENERAL SERVICES DEPARTMENT

PUBLIC PROPERTIES DIVISION

Contract

Proposal Documents

Specifications

Firm:______________________

PROPOSAL DUE DATE/TIME: MAY 20, 2026 NOT LATER THAN 2:00 PM

NON-MANDATORY PREPROPOSAL CONFERENCE

MAY 6, 2026 (Zoom)

TABLE OF CONTENTS

Table of Contents......................................................................................................................................2

Request for Proposals ...............................................................................................................................3

SCOPE OF SERVICES

Instructions to Proposers...............................................................................................................5

General Terms & Conditions......................................................................................................10

Special Terms & Conditions.......................................................................................................10

Proposal Submission Checklist...................................................................................................12

Price Proposal Form ...................................................................................................................13

CITY REQUIRED FORMS

Qualifications Statement.............................................................................................................16

Specifications Exception Form...................................................................................................18

Form W-9....................................................................................................................................19

Indemnification Agreement ........................................................................................................20

Insurance Requirements..............................................................................................................21

EXHIBITS

Notice of Award .........................................................................................................................22

Agreement ................................................................................................................................... 24

Notice to Proceed........................................................................................................................27

Proposal Evaluation Form ..........................................................................................................28

No Proposal Questionnaire .........................................................................................................29

RFP 09-26

Chemical Agent Extinguishment Systems Services

2

City of Concord, New Hampshire

PURCHASING DIVISION

311 NORTH STREET

CONCORD, NH 03301

(603) 230-3664 FAX: (603) 230-3656

REQUEST FOR PROPOSALS

The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to

provide Chemical Agent Extinguishment Systems maintenance, installation and repair services on an

on-call, as-needed basis for its municipal buildings. The proposing firm must be licensed in the State

of New Hampshire to maintain, install and repair Chemical Agent Extinguishment Systems.

An overview and detailed specifications are provided later in the Request for Proposal (RFP).

Proposals must be received no later than 2:00 PM on MAY 20, 2026 from interested firms, to be

eligible for consideration by the City. Each statement shall be submitted in a sealed envelope, which is

clearly marked,

"RFP 09-26

CHEMICAL AGENT EXTINGUISHMENT SYSTEMS MAINTENANCE, INSTALLATION AND

REPAIR SERVICES"

Requests may be issued only by the Purchasing Manager, or her designee, to authorized firms, and are

not transferable unless authorized by the Purchasing Manager or her designee.

Complete copies of RFP 09-26 are available from the Purchasing Division, City of Concord, City Hall,

311 North State Street, Concord, NH 03301 (603-230-3664; twaterman@concordnh.gov) or on the

City’s website at www.concordnh.gov/Purchasing.

A non-mandatory preproposal conference will be held virtually on MAY 6, 2026 at 9:00 a.m. via

Zoom.

Join Zoom Meeting

https://us02web.zoom.us/j/5056501305?omn=88495691809

All proposals received will be considered confidential and not available for public review until

after a vendor has been selected.

The City reserves the right to reject any or all proposals or any part thereof, to waive any formality,

informality, information or errors in the proposal, to accept the proposal considered to be in the best

interest of the City, or to purchase on the open market if it is considered in the best interest of the City

to do so. Failure to submit all information called for and/or submission of an unbalanced proposal are

sufficient reasons to declare a proposal as non-responsive and subject to disqualification.

Proposals which do not incorporate our requested format for providing Chemical Agent

Extinguishment Systems maintenance, installation and repair services will not be considered.

RFP 09-26

Chemical Agent Extinguishment Systems Services

3

All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as

detailed below:

Name

City of

Concord, NH

Associated

General

Contractors

Construction

Summary of

NH

Bid Ocean

Dodge Data

& Analytics

New England

Construction

News - CDC

News

Advertising

Medium

Posted on

City Website

and in City

Hall Lobby

Bid House

Bid House

Bid House

Bid House

Bid House

Address

311 N. State St.,

Concord NH

033301

48 Grandview

Drive, Bow NH

03304

734 Chestnut St,

Manchester NH

03104

PO Box 40445,

Grand Junction,

CO 81501

300 American

Metro Blvd. Suite

185

Hamilton, NJ

08619

100 Radnor Rd S-

102, State College,

PA 16801

Phone/Fax

Email and Web Address

603.230-3664

twaterman@concordnh.gov

603.230.3656(fax) www.concordnh.gov/purchasing

603.225.2701

603.226.3859(fax)

603.627.8856

603.627.4524(fax)

866.347.9657

877.356.9704(fax)

607-898-2053

plansroom@agcnh.org

www.agcnh.org

info@constructionsummary.com

www.constructionsummry.com

bids@bidocean.com

www.bidocean.com

dodge.bidding@construction.com

www.construction.com

1.800.652.0008

ENR.products@bnpmedia.com

1.888.285.3393(fax) www.enr.com

CITY OF CONCORD, NEW HAMPSHIRE

__________________________________________

Tina M. Waterman, Purchasing Manager

Date: April 21, 2026

PROPOSAL DUE DATE/TIME: MAY 20, 2026 NOT LATER THAN 2:00 PM

RFP 09-26

Chemical Agent Extinguishment Systems Services

4

INSTRUCTIONS TO PROPOSERS

GENERAL INFORMATION

The City of Concord is soliciting proposals to provide Chemical Agent Extinguishment Systems

maintenance, installation, and repair services for its municipal buildings. The City of Concord owns

and maintains 139 individual properties, totaling over 1.1 million square feet.

SCOPE OF SERVICES

The contractor shall provide all labor, various materials, tools, supplies, and equipment necessary to

complete the services listed throughout this RFP, including, but not limited to: all inspections, testing,

maintenance, repairs, and installation of fixed agent fire suppression, hand portable extinguishers,

(Chemical Agent Extinguishment Systems) in accordance with all terms, conditions, and specifications

listed below.

1. Responsibilities

a. The contractor shall inspect all Chemical Agent Extinguishment Systems in accordance

with the National Fire Protection Association (NFPA) Section 25.

b. All services performed under the terms of this Agreement shall comply with the

regulations of the State Fire Marshall, and NH State Fire Code, Saf-C 6000, and local

requirements as they pertain to the Chemical Agent Extinguishment Systems.

c. Guidelines established by equipment manufacturer shall be followed during the

inspection, installation, maintenance, and repair.

d. Each inspection shall re-certify code compliance.

e. All equipment, travel/mileage, labor, and incidentals to provide complete NFPA

installation, inspection and testing services, and repairs, of the below listed Chemical

Agent Extinguishment Systems shall be included.

2. Qualifications

a. The contractor shall:

i. Be fully competent in all areas of Chemical Agent Extinguishment System

installation, testing, maintenance, and repairs.

ii. Be engaged in the business of providing full time installation, repair, inspection

and testing services for Chemical Agent Extinguishment Systems and related

components.

iii. Have a minimum of 5 years of experience providing inspection and testing

services of Chemical Agent Extinguishment Systems, and repairs of same.

iv. Provide services on a 24/7/365 basis as requested by the City of Concord.

v. Have the ability to respond to an emergency service call within two (2) hours, and

routine service calls within five (5) business days.

vi. Ensure all inspectors are certified by NFPA and comply with all regulations as set

forth by NFPA, the State Fire Marshall, NH State Fire Code, and local

requirements as they pertain to the Chemical Agent Extinguishment Systems.

vii. Provide resumes and training certificates of inspectors to be assigned, and repair

technicians with certifications.

3. Conditions of the Work

a. The contractor shall schedule all inspections and repairs in advance through the City of

Concord’s Representative or their designee (City).

RFP 09-26

Chemical Agent Extinguishment Systems Services

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541690Other Scientific and Technical Consulting Services

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