Project Information

Bid Title

RENOVATIONS TO THE RUFFIN COMMUNITY CENTER

Issuing Agency

Colleton County

Location

South Carolina

Published Date

Dec 10, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

bid date	bid number	bid	documents	status
12-17-2025	RC-16	RENOVATIONS TO THE RUFFIN COMMUNITY CENTER	Request Addendum 1	Open

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Purchasing Department

113 Mable T. Willis Blvd.

Walterboro, SC 29488

843.782.0504

BID: RC-16

RENOVATIONS TO THE RUFFIN COMMUNITY CENTER

Due: Wednesday, December 17, 2025, at 11:00 am

EMAIL RESPONSE TO:

Kaye B. Syfrett, Procurement Manager at ksyfrett@colletoncounty.org

Non-mandatory Pre-bid Meeting. Qualified, licensed Contractors are encouraged to inspect the site on

Tuesday, December 2, 2025, at 10:00 am. This will be the only available time for inspecting the building.

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TABLE OF CONTENTS

A. OVERVIEW......................................................................................................................................... 3

B. SCOPE OF WORK............................................................................................................................. 3

C. INSTRUCTIONS TO CONTRACTOR.......................................................................................... 3

D. SELECTION CRITERIA .................................................................................................................. 4

E. SPECIFIC TERMS AND CONDITIONS ...................................................................................... 4

F. GENERAL CONTRACTUAL REQUIREMENTS ...................................................................... 6

G. BID FORMS ........................................................................................................................................ 9

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A. OVERVIEW

Colleton County, South Carolina (the "County") requests bids from qualified, licensed contractors for renovations

at the Ruffin Community Center, located at 7745 Ruffin Road, Ruffin, SC 29475. A PARD Grant funds this project.

Subject to the terms, conditions, provisions, and the enclosed specifications, responses to this solicitation will be

received at this office until the stated date and time. Responses received after the scheduled due date and time

will be rejected.

This solicitation does not commit Colleton County to award a contract, to pay any costs incurred in the preparation

of bids submitted, or to procure or contract for the services. The County reserves the right to accept or reject, or

cancel in part, or in its entirety, offers received because of this request if deemed to be in the best interest of the

County to do so.

Questions regarding this solicitation must be emailed to Aaron Bishop, Parks & Recreation Director, at

abishop@colletoncounty.org by 11:00 a.m. on Wednesday, December 10, 2025. Answers to all questions will be

posted on the County website as addenda to this bid.

B. SCOPE OF WORK

The project includes the reconstruction of the front porch (due to structural damage), the replacement of the

porch roof, the repair of the handicap-accessible ramp, and the renovation of the kitchen floor.

1. The contractor shall be responsible for all licensing and permitting fees.

2. The contractor shall be responsible for all site protection and cleaning.

3. The project shall be completed and closed out within sixty (60) calendar days of the “Notice to

Proceed.”

4. The contract will be a lump sum contract. One (1) pay request shall be submitted after final project

approval from the Parks & Recreation Director.

C. INSTRUCTIONS TO CONTRACTOR

1. The submittal must include one (1) BID response along with a completed W-9 form. The individual signing

the response must be an Agent legally authorized to bind the company. To be considered responsive,

responders must use the Bid Form included in the specifications.

2. All bids are due by 11:00 am on Wednesday, December 17, 2025. Responses must be submitted via email

to Kaye B. Syfrett, Procurement Manager at ksyfrett@colletoncounty.org.

3. The Contractor’s sole responsibility is to ensure that solicitation responses, amendments thereto, or

withdrawal requests are submitted by the scheduled due date and time.

4. The contractor must clearly mark as "Confidential" each part of their response, which they consider to be

proprietary information that could be exempt from disclosure under Section 30-40(C) Code of Laws of

South Carolina, 1976, Freedom of Information Act. Colleton County reserves the right to determine

whether this information should be exempt from disclosure, and legal action may not be brought against

the County or its agents for its determination in this regard.

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5. RESPONSE FORM: All responses shall be printed in ink or typewritten. If required, additional pages may

be attached. Bids written in pencil will be disqualified.

6. Subject to the terms, conditions, provisions, and the enclosed specifications, responses to this solicitation

will be received via email until the stated date and time. Responses received after the scheduled due date

and time will be rejected. Bids must be submitted via email to Kaye B. Syfrett, Procurement Manager at

ksyfrett@colletoncounty.org.

7. This solicitation does not commit Colleton County to award a contract, to pay any costs incurred in the

preparation of the bid submitted, or to procure or contract for the services. The County reserves the right

to accept or reject, or cancel in part, or in its entirety, offers received as a result of this request, if it is

deemed to be in the best interest of the County to do so.

A written “No Response” qualifies as a response; however, it is the responsibility of the Contractor to notify

the Procurement Manager if you receive solicitations that do not apply.

D. SELECTION CRITERIA

Colleton County intends to award one contract to the lowest responsive, responsible bidder based on the total

bid submitted on the Bid Form, with final approval by the County Council. Colleton County reserves the right to

reject any bids and to award a most advantageous contract in the best interest of the County and its partners.

E. SPECIFIC TERMS AND CONDITIONS

1. COMPETITION: This solicitation is intended to promote full and open competition. If any language,

specifications, terms and conditions, or any combination thereof restricts or limits the requirements in this

solicitation to a single source, it shall be the responsibility of the interested Contractor to notify the

Procurement Office in writing no later than five (5) business days before the scheduled due date and time.

2. RESPONDENTS QUALIFICATION: The County reserves the right to request satisfactory evidence of their

ability to furnish services in accordance with the terms and conditions listed herein. The County further

reserves the right to make the final determination as to the Contractor’s ability to provide said services.

3. RESPONSE WITHDRAWAL: Any responses may be withdrawn before the established closing date and time,

but not thereafter, with proper approval from the Procurement Manager.

4. REJECTION: Colleton County reserves the right to reject any bids, to cancel or withdraw this solicitation, and

to waive any technicality if deemed to be in the best interest of the County.

5. WAIVER: The County reserves the right to waive any Instruction to Contractors, General or Special

Provisions, General or Special Conditions, or specifications deviation if deemed to be in the best interest of

the County.

6. RESPONSE PERIOD: All responses shall be suitable for a minimum period of 60 calendar days.

7. DEVIATIONS FROM SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly

pointed out; otherwise, it will be considered that items offered are in strict compliance with these

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specifications, and a successful Contractor will be held responsible, therefore. Deviations must be explained

in detail on separate attached sheet(s). The listing of deviations, if any, is required but will not be construed

as waiving any requirements of the specifications. Unidentified deviations found during the evaluation of

the response may result in rejection.

8. AMENDMENTS: All amendments to and interpretations of this solicitation shall be in writing and issued by

the Procurement Manager of Colleton County.

9. DEBARMENT: By submitting a qualification package, the Contractor is certifying that they are not currently

debarred from responding to any request for bids by any agency or subdivision of the State of South Carolina

or the United States Federal Government, nor are they an agent of any person or entity that is currently

debarred from submitting bids on contracts by any agency or subdivision of the State of South Carolina.

10. DEFAULT: In case of default by the Contractor, the County reserves the right to purchase any or all items in

default in the open market, charging the Contractor with any excessive costs. Should such a charge be

assessed, no subsequent solicitation response of the defaulting Contractor will be considered in future bids

until the assessed charge has been satisfied.

11. HOLD HARMLESS: All respondents to this bid shall indemnify and hold harmless Colleton County

Government and any of their officers and employees from all suits and claims alleged to be a result of this

request for bids. The issuance of this request for bids constitutes only an invitation to present a bid. Colleton

County reserves the right to determine, at its sole discretion, whether any aspect of a respondent's

submittal meets the criteria in this request for proposals. Colleton County also reserves the right to seek

clarifications, to negotiate with any Contractor submitting a response, to reject any or all responses with or

without cause, and to modify the procurement process and schedule.

12. CANCELLATION: If this request for bids is withdrawn or the project is canceled for any reason, Colleton

County shall have no liability to any respondent for any costs or expenses incurred in connection with this

request for bids or otherwise.

13. COLLETON COUNTY PURCHASING ORDINANCE: The Request for Bids is subject to the provisions of the

Colleton County Purchasing Ordinance and any revisions thereto, which are hereby incorporated into this

request for bids in their entirety except as amended or superseded within. This ordinance can be found at

https://www.municode.com/library/sc/colletoncounty/codes/codeofordinances under Title 3 - Revenue

and Finance.

14. FAILURE TO SUBMIT ALL MANDATORY FORMS: Failure to submit all the mandatory forms from this request

for bids shall be cause for the rejection of the qualification package. However, Colleton County reserves the

right to decide, on a case-by-case basis, on its sole discretion, whether or not to reject such a bid as non-

responsive.

15. CONTRACT AWARD:

a. This solicitation and submitted documents, when accepted adequately by Colleton County, shall

constitute an agreement equally binding between the successful Contractor and the County. No oral

statement of any person shall modify or otherwise change, or affect the terms, conditions, or

specifications stated in the resulting agreement. The County shall not be legally bound by any

amendment or interpretation that is not fully executed by both parties in writing.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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