Project Information

Bid Title

Los Lunas Blvd Utility Extension

Issuing Agency

Los Lunas village

Location

New Mexico

Published Date

Mar 8, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

VLL-2026-0-000

Original Source

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Bid Documents

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Project Description

Bid Number:	VLL-2026-0-000
Bid Title:	Los Lunas Blvd Utility Extension
Category:	Professional Services
Status:	Open
Bid Recipient:	Michael Jaramillo, Public Works Director

Description: The Village of Los Lunas (Village) is requesting competitive sealed qualifications-based proposals for professional engineering design services in response to RFP VVL-2026-0-000, Los Lunas Boulevard Utility Extension. The selected consultant will design buried utilities within the Los Lunas Boulevard right-of-way from east of Edeal Road to NM 47. This project will connect utilities currently under construction as part of Phase I of Los Lunas Boulevard, which extends from I-25 across the Rio Grande to Edeal Road, and will provide infrastructure necessary to support future Phase II roadway improvements. Services shall include study and report phase, preliminary design, and final design. Pre-Proposal Teams meeting link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yzg2YTE2MTMtZTgxNS00OTZiLTgxNzMtMDdhN2FhZmZhYTBi%40thread.v2/0?context=%7b%22Tid%22%3a%229a971af9-271e-4c40-b2f3-7d1705febd0b%22%2c%22Oid%22%3a%22b0f2463e-374e-456e-964e-bd702ac62934%22%7d Publication Date/Time: 3/8/2026 8:00 AM Closing Date/Time: 4/7/2026 4:00 PM Submittal Information: Village of Los Lunas, Administration Office 660 Main St. NW, Los Lunas, NM 87031 Bid Opening Information: 4/7/2026 by 4:00 PM Pre-bid Meeting: 3/18/2026 @ 10:00am via Teams Contact Person: Michael Jaramillo, Public Works Director Miscellaneous: Any addenda will be posted to the Village website. It is the responsibility of all potential Offerors to review the website and obtain any addenda prior to submitting a proposal. Related Documents: Los Lunas Boulevard Water Extension RFP

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

FOR

PROFESSIONAL DESIGN SERVICES

RFP No. VLL-2026-0-000

Project Name: Los Lunas Boulevard Utility Extension

Contracting

Agency:

Village of Los Lunas

Address:

660 Main Street NW

Los Lunas, NM 87031

Telephone:

(505) 352-7636

Date:

March 8, 2026

Funding Type: US EPA

This form was prepared by the Village of Los Lunas and is endorsed by the Professional Technical Advisory Board

(PTAB), which is comprised of the American Council of Engineering Companies (ACEC) New Mexico, New Mexico

Society of Professional Engineers (NMSPE), American Institute of Architects (AIA) New Mexico Chapter, New

Mexico Professional Surveyors (NMPS), and American Society of Landscape Architects (ASLA) New Mexico

Chapter; Local Government Division, Department of Finance and Administration; Rural Utilities Service, US

Department of Agriculture; New Mexico Environmental Department; and New Mexico Finance Authority.

For information and suggestions on how to fill out this RFP, please refer to the “OWNER’S MANUAL FOR

QUALIFICATIONS-BASED SELECTION (QBS)” at www.ptabnm.org.

1

Revised January 2017

NOTICE OF REQUEST FOR PROPOSALS (RFP)

Qualifications-based competitive sealed proposals for professional design services will be received by

the Contracting Agency, Village of Los Lunas for RFP No. VVL-2026-0-000

The Contracting Agency is requesting proposals for professional

architectural services

engineering services

surveying services

landscape architectural services

planning services

for: Los Lunas Boulevard Water Extension.

Proposals will be received at 660 Main Street NW, Los Lunas, New Mexico 87031 until April 7, 2026 at

4:00 pm. Copies of the Request for Proposals (RFPs) can be downloaded from the Village of Los Lunas website

at www.loslunasnm.gov/Bids.

A mandatory non-mandatory pre-proposal meeting will

2026 at 10:00 a.m. via TEAMS at the following link: Join the meeting now.

will not be held on March 18,

Interviews may be held will not be held for this project after the evaluation of proposals is completed.

PURCHASING AGENT:

Tamie Manns

Date: March 8, 2026

(for Contracting Agency’s Use Only)

Newspaper:

Newspaper:

Newspaper:

Albuquerque Journal

Publish:

Publish:

Publish:

March 8, 2026

P.O. No.

P.O. No.

P.O. No.

[Note: This Notice is issued pursuant to the requirements of § 13-1-104 NMSA 1978 and must be published not less that 10

calendar days prior to the date set for the receipt of proposals (§ 13-1-113) and published in a newspaper of general

circulation in the area.]

2

Revised January 2017

1. PROJECT DESCRIPTION

SCOPE OF WORK

The Village plans to install buried utilities within the right-of-way of the Los Lunas Boulevard corridor from east

of Edeal Road to NM 47. This segment is currently under construction. Phase I of Los Lunas Boulevard is also

under construction and includes utilities from I-25, across the Rio Grande, to Edeal Road.

The goal of this project is to design utilities between Phase I (currently under construction) and Phase II, during

which the second lane in each direction will be constructed. Appendix A illustrates the general project limits and

scope, which include the following elements:

• Gravity Sewers: Approximately 8,300 linear feet of 8-inch to 12-inch gravity sewer, including manholes,

dewatering, and related appurtenances.

• Water Transmission Lines (6-inch to 18-inch): Approximately 8,300 linear feet, including valves, fire

hydrants, air and vacuum valves, and related appurtenances.

• Sewage Lift Station: Approximately 25 feet deep, equipped initially with three pumps and sized to

accommodate a future fourth pump.

• Sewage Forcemain: Approximately 650 linear feet of 6-inch to 8-inch forcemain at two locations.

• Illustrative Graphic: Graphics are illustrative only and do not necessarily represent the final layout.

• MRGCD Crossings: Four Middle Rio Grande Conservancy District (MRGCD) channel crossings of

water and sewer facilities, including assembly of permitting packages for Village execution.

• NMDOT Coordination: Review and permitting associated with work along NM 47.

Please see Appendix B for detailed description of the project, including roles, services to be performed,

funding, and project management.

This project is wholly or partially funded with United States Environmental Protection Agency funds, and

therefore must comply with all federal requirements contained in Addendum C: Supplemental Conditions and

Forms. Neither the United States nor its department’s agencies or employees is or will be party to this request

for proposals or any resulting contract

2.

SCOPE OF WORK

The Offeror shall perform the following professional services:

2.1 Provide standard Basic Design Services, consisting of:

Engineers

Study and Report Phase (PER)

Preliminary Design Phase

Final Design Phase

Surveyors

Property Boundary Survey (Augment)

Topographic Survey (Augment)

Additional Services

Environmental Documentation

2.2 Other (list):

Geotechnical Augmentation

3

Revised January 2017

INSTRUCTIONS TO OFFERORS

1. DEFINITIONS AND TERMS

1.1. Addendum: a written or graphic instrument

issued prior to the opening of proposals, which

clarifies, corrects, or changes the Request for

Proposals. Plural: addenda.

1.2. Consultant: means the Successful Offeror

awarded the Agreement/Contract.

1.3. Determination: means the written

documentation of a decision of the

procurement officer including findings of fact

required to support a decision. A

determination becomes part of the

procurement file to which it pertains (§ 13-1-52

NMSA 1978).

1.4. Offeror: any person, corporation, or

partnership legally licensed to provide

professional design services in this state who

chooses to submit a proposal in response to

this Request for Proposals.

1.5. Procurement Manager: means the person or

designee authorized by the Contracting

Agency to manage or administer a

procurement requiring the evaluation of

proposals.

1.6. Request for Proposals: or “RFP” means all

documents, including those attached or

incorporated by reference, used for soliciting

proposals (§ 13-1-81 NMSA 1978).

1.7. Responsible Offeror of Proposer: means an

offeror or proposer who submits a responsive

proposal and who has furnished, when required,

information and data to prove that the proposer’s

financial resources, production or service

facilities, personnel, service reputation and

experience are adequate to make satisfactory

delivery of the services described in the proposal

(§ 13-1-83 NMSA 1978).

1.8. Responsive Offer or Proposal: means an

offer or proposal that conforms in all material

respects to the requirements set forth in the

request for proposals. Material respects of a

request for proposals include, but are not

limited to, price, quality, quantity or delivery

requirements (§ 13-1-85 NMSA 1978).

1.9. The terms must, shall, will, is required, or

are required, identify a mandatory item or

factor that will result in the rejection of the

offeror’s proposal.

1.10. The terms can, may, should, preferably, or

prefers identify a desirable or discretionary

item or factor.

2. REQUEST FOR PROPOSAL DOCUMENTS

2.1. COPIES OF REQUEST FOR PROPOSALS

(RFP)

A. A complete set of the RFP may be obtained

from the Contracting Agent.

B. A complete set of the RFP shall be used in

preparing proposals; the Contracting

Agency assumes no responsibility for errors

or misinterpretations resulting from the use

of an incomplete set of the RFP.

C. The Contracting Agency in making copies

of RFP available on the above terms, does

so only for the purpose of obtaining

proposals on the Project and does not

confer a license or grant for any other use.

D. A copy of the RFP shall be made available

for public inspection and shall be posted at

the Administration Building of the

Contracting Agency.

2.2. INTERPRETATIONS

A. All questions about the meaning or intent of

the RFP shall be submitted to the

Procurement Manager of the Contracting

Agency in writing. Replies will be issued by

Addenda mailed or delivered to all parties

recorded by the Contracting Agency as

having received the RFP. Questions

received less than five days prior to the

date for opening of proposals will not be

answered. Only questions answered by

formal written addenda will be binding.

Oral and other interpretations or

clarifications will be without legal effect.

B. Offerors should promptly notify the

Contracting Agency of any ambiguity,

inconsistency, or error, which they may

discover upon examination of the RFP.

2.3. ADDENDA

A. Addenda will be emailed, mailed, faxed,or

hand delivered to all who are known by the

Contracting Agency to have received a

complete copy of the RFP.

B. Copies of Addenda will be made available

for inspection wherever RFPs are on file for

that purpose.

C. No Addenda will be issued later than five

days prior to the date for receipt of

proposals, except an Addendum

withdrawing the RFP or one which includes

postponement of the date for receipt of

proposals.

D. Each Offeror shall ascertain, prior to

submitting the Proposal, that the Offeror

has received all Addenda issued and shall

4

Revised January 2017

acknowledge their receipt in the Proposal

Cover Letter.

3. PROPOSAL SUBMITTAL PROCEDURES

3.1. NUMBER, FORM AND STYLE OF

PROPOSALS

A. Offerors shall provide 7 copies of their

proposal to the location specified on Page 2

on or before the closing date and time for

receipt of proposals.

B. All proposals must be typewritten on standard

8-1/2” x 11” paper and bound on the left-hand

margin.

C. A maximum of 20 pages, not including

front and back covers, cover letter, table of

contents, and Campaign Contribution

Disclosure Form.

D. The proposal must be organized in the

following format and must contain, as a

minimum, all listed items in the sequence

indicated:

1) Cover Letter

2) Response to Evaluation Criteria included in

this RFP.

3) Other supporting or resource material

E. Any proposal that does not adhere to this

format, and which does not address each

specification and requirement within the RFP,

may be deemed non-responsive and rejected

on that basis.

F. Offerors may request in writing nondisclosure of

confidential data. Such data should accompany

the proposal and should be readily separable

from the proposal in order to facilitate eventual

public inspection of the non-confidential portion

of the proposal. A request stating the entire

proposal is confidential will not be acceptable.

Only matters, which clearly are of a confidential

nature, will be considered.

G. Any cost incurred by the Offeror in preparation,

transmittal, and presentation of any proposal or

material submitted in response to this RFP shall

be borne solely by the Offeror.

3.2. SUBCONSULTANTS

A. The Offeror shall list and state the

qualifications for each subconsultant the

Offeror proposes to use for all subcontracted

work.

B. The Offeror is specifically advised that any

person or other party to whom it is proposed to

award a subcontract under this proposal, must

be acceptable to the Contracting Agency after

verification by the Contracting Agency of the

current eligibility status, including, but not

5

limited, to suspension or debarment by the

Contracting Agency.

3.3. PREQUALIFICATION PROCESS

A business may be pre-qualified by the

Purchasing Agent as an Offeror for particular

types of service. Mailing lists of potential

Offerors shall include but shall not be limited to

such pre-qualified businesses (§ 13-1-134

NMSA 1978). For purposes of this RFP, if pre-

qualification is utilized, special instructions will

be attached as an exhibit to this RFP.

3.4. DEBARRED OR SUSPENDED

CONTRACTORS

A business (contractor, subcontractor or supplier)

that has either been debarred or suspended

pursuant to the requirements of § 13-1-177 through

§ 13-1-180, and § 13-3-11 through § 13-4-17

NMSA 1978 as amended, shall not be permitted to

do business with the Contracting Agency and shall

not be considered for award of the contract during

the period for which it is debarred or suspended

with the Contracting Agency.

3.5. SUBMITTAL OF PROPOSALS

A. Proposals shall be submitted at the time and

place indicated in the Notice of Request for

Proposals and shall be included in an

opaque sealed envelope marked with the

Project title and name and address of the

Offeror and accompanied by the documents

listed in the Request for Proposal.

B. The envelope shall be addressed to the

Purchasing Agent/Procurement Officer of the

Contracting Agency. The following

information shall be provided on the front

lower left corner of the envelope: project title,

project number, RFP number, date of

opening, and time of opening. If the proposal

is sent by mail, the sealed envelope shall

have the notation “SEALED PROPOSAL

ENCLOSED” on the face thereof.

C. Proposals received after the date and time

for receipt of proposals will be returned

unopened.

D. The Offeror shall assume full responsibility

for timely delivery of proposals at the

Purchasing Agent’s office, including those

proposals submitted by mail. Hand-

delivered proposals shall be submitted to

the Purchasing Agent or the Purchasing

Agent’s designee and will be clocked

in/time stamped at the time received, which

must be prior to the time specified.

E. After the date established for receipt of

proposals, a register of proposals will be

prepared which includes the name of each

Revised January 2017

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