Project Information

Bid Title

Public Safety Building A/C Replacement Project

Issuing Agency

Anacortes city

Location

Washington

Published Date

Nov 19, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-268-FAC-001

Original Source

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Bid Documents

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Project Description

Bid Number:	25-268-FAC-001
Bid Title:	Public Safety Building A/C Replacement Project
Category:	Public Works Projects
Status:	Open

Description: Sealed bids will be received by the City of Anacortes (“City”) until 1:30pm on December 2, 2025 at the office of the Clerk-Treasurer, Municipal Building, P.O. Box 547, 904 6th Street, Anacortes, WA 98221, for the Public Safety Building A/C Replacement Project, project #25-268-FAC-001. Bids are to be submitted only on the PROPOSAL FORM provided. Bids must be submitted in a sealed envelope with the outside clearly marked with the bid opening date and time, the bid title and number as it appears in this advertisement, plus the name and address of the bidder. Bids shall be addressed to the City Clerk, City of Anacortes, and 904 6th Street, PO Box 547, Anacortes, WA 98221. Proposals will be publicly opened at Anacortes City Hall and read aloud following bid closing. The project provides for the labor, miscellaneous materials, and equipment to replace the AHU-1 cooling coil and condensing unit with a new 70-ton air-cooled condensing unit at the Anacortes Public Safety Building, 1218 24th St, Anacortes, WA 98221. Project Documents: This Invitation to Bid and any related addendums are available at the bottom of this page under "Related Documents". Publication Date/Time: 11/19/2025 6:00 AM Closing Date/Time: 12/2/2025 1:30 PM Related Documents: 25-268-FAC-001 - Invitation to Bid issued 11-19-25

Attachment Preview

INVITATION TO BID

FOR

Public Safety Building A/C Replacement Project

#25-268-FAC-001

Bid Opening: December 2, 2025 at 1:30pm (local time)

FOR INFORMATION, CONTACT:

Tiffany Matson, Contracts and Grants Manager

City of Anacortes

contracts@anacorteswa.gov

904 6th Street

PO Box 547

Anacortes, WA 98221

TABLE OF CONTENTS

Invitation to Bid ………………………………………………………….…………..………….……3 of 28

COA Bidding Requirements……………………………………………….…………….………….4 of 28

Scope of Work ........................................................................................................................ 8 of 28

Attachment A - Statement of Bidder’s Qualifications............................................................ 12 of 28

Attachment B - Bid Proposal……………………………………………………………..….…. ...14 of 28

Attachment C – Certification of Compliance......................................................................... 17 of 28

Bid Bond Form ...................................................................................................................... 18 of 28

Sample Contract ................................................................................................................... 19 of 28

INVITATION TO BID

Sealed bids will be received by the City of Anacortes (“City”) until 1:30pm on December 2, 2025 at

the office of the Clerk-Treasurer, Municipal Building, P.O. Box 547, 904 6th Street, Anacortes, WA

98221, for the Public Safety Building A/C Replacement Project #25-268-FAC-001. Bids are to be

submitted only on the PROPOSAL FORM provided. Bids must be submitted in a sealed envelope

with the outside clearly marked with the bid opening date and time, the bid title and number as

it appears in this advertisement, plus the name and address of the bidder. Bids shall be addressed

to the City Clerk, City of Anacortes, and 904 6th Street, PO Box 547, Anacortes, WA 98221. Proposals

will be publicly opened at Anacortes City Hall and read aloud following bid closing.

The project provides for the labor, miscellaneous materials, and equipment to replace the AHU-1

cooling coil and condensing unit with a new 70-ton air-cooled condensing unit at the Anacortes Public

Safety Building, 1218 24th St, Anacortes, WA 98221.

Project Documents: This Invitation to Bid and any related addendums are available through the City

of Anacortes’ website at www.anacorteswa.gov/Bids.aspx.

Bid Deposit: Bidders must submit a bid deposit equal to 5 percent of the bid amount. The deposit may

be in cashier’s check, postal money order, or surety bond. The Successful Bidder will be required to

furnish the necessary additional bonds for the faithful performance of the work, as prescribed in the

Bidding Documents.

All bidding and performance shall be performed in compliance with the Invitation to Bid and any

addenda issued thereto. Bids shall constitute offers to the City of Anacortes which shall be binding for

one hundred eighty (180) days from the date of bid opening. The City of Anacortes reserves the right

to cancel this solicitation at any time, and reject any bid, any portion of any bid, and/or to reject all

bids. The City of Anacortes further reserves the right, but without obligation, to waive informalities

and irregularities.

The evaluation and selection of a Bidder will be based on the information submitted in the Bid. Award

will be made to a responsible Bidder with the lowest responsive Bid. The Bidder to whom the contract

is awarded shall execute and return the contract to the City within ten (10) calendar days from the date

the Bidder receives the contract documents. In case of failure of the Bidder to execute the contract, the

Bidder shall be in default, and the City shall have the right to award the contract to the next lowest

responsive, responsible Bidder.

Title VI: The City of Anacortes, in accordance with the provisions of Title VI of the Civil Rights Act

of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders

that it will affirmatively ensure that any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response

to this invitation and will not be discriminated against on the grounds of race, color, or national origin

in consideration for an award.

Published: Skagit Valley Herald 11/19/25

COA BIDDING REQUIREMENTS

1. PRE-BID WALK-THROUGH

Bidders may schedule a pre-bid walk-through of the work site with the Project Manager, Brandon Krause at

(360) 661-6319, brandonk@anacorteswa.gov or Sky Guthrie at (360) 298-4124, skyg@anacorteswa.gov. No

walk-throughs may be scheduled after November 25, 2025.

2. USE AND COMPLETION OF CITY’S PROPOSAL SHEETS

A. Bidder's Proposal

Each Bidder must bid exactly as specified on the Invitation to Bid (hereinafter referred to as bid) sheets. All

bids must remain open for acceptance by the City for a period of at least 180 calendar days from the date of

opening of the bids.

B. Alterations of Proposals Not Allowed

Proposals that are incomplete or conditioned in any way, containing alternatives or items not called for in the

General Provisions and Specifications, or not in conformity with law may be rejected as non-responsive. The

City cannot legally accept any proposal containing a substantial deviation from these Specifications.

C. Filling Out City Bid Forms

All proposals must be made upon the BID PROPOSAL in the Invitation to Bid and the prices must be stated

in figures either written in ink or typewritten. No proposal having erasures or interlineations will be accepted

unless initialed by the Bidder in ink.

3. CLARIFICATION OF PROPOSAL FOR BIDDER

It is the responsibility of all offerors to examine the entire Invitation to Bid package and seek clarification of any

requirement that may not be clear and to check all responses for accuracy before submitting a proposal.

Negligence in preparing a proposal confers no right of withdrawal after due date and time. If a prospective

Bidder has any questions concerning any part of the Bid/Proposal, they may submit an email request to

contracts@anacorteswa.gov no later than 9:00am on November 26, 2025. Any interpretation of the Bid will be

made by an Addendum duly issued and posted at www.anacorteswa.gov/Bids.aspx. Such addendum is

acknowledged by Bidder by signing the addendum section of the bid. Such acknowledgement should be

received by the City prior to the bid opening. The City will not be responsible for any other explanation or

interpretation of the bid documents.

4. PREVAILING WAGES

Prevailing wages will apply to phases of this project. The State of Washington prevailing wage rates applicable

for this public works project, which is located in Skagit County, may be found at the following website address

of the Department of Labor and Industries: https://secure.lni.wa.gov/wagelookup/. Based on the bid submittal

deadline for this project, the applicable effective date for prevailing wages for this project is December 2, 2025.

A copy of the applicable prevailing wage rates is also available for viewing at the office of the City, located at

904 6th Street, Anacortes, WA. Upon request, the City will mail a hard copy of the applicable prevailing wages

for this project.

5. DELIVERY OF PROPOSALS TO THE CITY

All bids must be delivered in the manner specified herein. Bids submitted by Bid closing date and time for public

reading must include:

 Attachment A - Statement of Bidder’s Qualifications (2 pages)

 Attachment B - Bid Proposal Form (3 pages) –completed signed by an authorized representative.

 Attachment C - Certification of Compliance with Wage Payment Statues (1 page)

 Bid Deposit in the form of a cashiers check, postal money order, or surety bid bond. If the bid deposit

is in the form of a bond, the bidder and the surety must execute the bid bond provided in the bid

documents.

Sealed Bid proposals must be delivered to:

City Clerk – Finance Department, 2nd Floor

904 6th Street

PO Box 547

Anacortes, WA, 98221-0547

Proposals must be in a sealed, properly addressed envelope with the name of the Bidder and bid

number and title plainly written on the outside of the envelope, prior to the scheduled time and date stated

in the Invitation to Bid. City offices are not open for special mail or other delivery on weekends and City holidays.

The City shall assume no responsibility for delay in U.S. mail or other delivery service, or for bids delivered to

City offices other than the specified City Office. Bids received after the time stated in the bid will not be accepted

and will be returned, unopened, to the Bidder. There will be no exceptions or waivers of this requirement.

6. WITHDRAWAL OF BID

A. Prior to Bid Opening

Any Bidder may withdraw their bid prior to the scheduled bid opening time by delivering a written notice to the

City Clerk. The notice may be submitted in person or by mail; however, it must be received by the City Clerk’s

Office prior to the time for bid opening.

B. After Bid Opening

No bidder will be permitted to withdraw their bid after the time of bid opening, as set forth in the Invitation to

Bid, and before the actual award of the Contract, unless the award of Contract is delayed more than one

hundred eighty (180) calendar days after the date set for bid opening. If a delay of more than 180 calendar

days does occur, then the Bidder must submit written notice withdrawing their bid to the City Clerk.

7. OPENING OF BIDS

Shortly after the deadline specified for submitting bids, the City shall open all accepted bids, read aloud and

record only the name of each Bidder and the Total Bid Price, irrespective of any irregularities or informalities in

such Proposal. The public opening of bids will also be available for viewing through Zoom. The Zoom meeting

is provided for convenience only and the City reserves the right to cancel it at any time. Join the Zoom meeting

at: https://us02web.zoom.us/j/87645057656. Meeting ID: 876 4505 7656

8. WAIVER OR REJECTION

The City may waive any informality, irregularity, or minor defect or reject any and all bids at any time.

9. EVALUATION AND SELECTION PROCESS OF RESPONSIBLE BIDDER:

It is the intent of the City to award a contract to the lowest, responsive, responsible bidder. The bidder may be

required by the City to submit documentation demonstrating compliance with the criteria. As required by

Washington State RCW 39.04.350 and City of Anacortes Municipal Code, before award of a public works

contract a bidder must meet the following responsibility criteria to be considered a responsible bidder and

qualified to be awarded a public works project.

A. MANDATORY CRITERIA:

The bidder must:

i. At the time of bidding have a certificate of registration in compliance with chapter 18.27 RCW, a

plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license

in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with

chapter 19.28 RCW, as required under the provisions of those chapters.

ii. Have a current state unified business identifier (UBI) number;

iii. If applicable, have industrial insurance coverage for the bidder’s employees working in Washington

as required in Title 51 RCW; an employment security department number as required in Title 50

RCW and a state excise tax registration number as required in Title 82 RCW;

iv. Have received training on the requirements related to public works and prevailing wage under

chapter 39.04 RCW and chapter 39.12 RCW, or received exemption from this requirement by

completing three or more public works projects and have had a valid business license in

Washington for three or more years;

v. Not have any apprenticeship violations, if applicable.

vi. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3)

vii. Not currently be debarred or suspended by the Federal Government on the U.S. Government’s

“System of Award Management” database (sam.gov).

If requested by the City, within 24 hours after bid opening Low Bidder must submit the following documentation:

 A cost breakdown of lump sum items if requested

 List of subcontractors if requested

 Documentation that may be requested to demonstrate compliance with mandatory criteria (RCW

39.04.350(1)) and RCW 39.06.020 as it applies to Subcontractors

If the above documentation is requested by the City and the bidder does not submit the documentation within

the time period specified above the City may find the bidder not responsible, or may find the bidder responsible

based upon any available information that demonstrates that the bidder meets Bidder Responsibility.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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