Project Information

Bid Title

RFP-?Custodial Services for Charles F Hard

Issuing Agency

Bessemer Board of Education

Location

Alabama

Published Date

Dec 2, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP- Custodial Services for Charles F Hard

Attachment Preview

11/25/2025

RFP for Custodial Services at Charles F. Hard Elementary

BCS-2026-100

The Bessemer City Board of Education will accept sealed bids for Custodial Services at Charles F.

Hard Elementary. All respondents are required to submit 3 (three) copies of their bid.

SEALED BIDS WILL BE RECEIVED BY THE FINANCE DEPARTMENT LOCATED AT BESSEMER CITY BOARD OF

EDUCATION, 1621 5TH AVENUE NORTH, BESSEMER, AL 35020 UNTIL [DATE/TIME]. All envelopes (inside &

outside) MUST be labeled whether mailed or hand-delivered with bid number to:

BCS-2026-100

Custodial Services at Charles F. Hard Elementary School

Bessemer Board of Education

ATTN: Crystal Billingsley, Briggs

1621 5th Avenue North, Bessemer, AL 35020

The full copy of the bid proposal can be found at https://www.bessk12.org/departments/business-and-

accounting/bids

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDER TO MAKE CERTAIN THAT THE BIDS ARE RECEIVED IN

THE FINANCE DEPARTMENT ON/BEFORE December 18, 2025, no later than 12:30 p.m. ANY BIDS RECEIVED

AFTER THE DESIGNATED DATE AND TIME WILL NOT BE CONSIDERED. BIDDER MUST USE THIS FORM AND

RETURN IN ITS ENTIRETY.

RFP Posted

Proposals Due

Bid Opening

School Board Meeting

Commencement of Services

November 25, 2025

December 18, 2025 no later than 12:30 p.m.

TBD

TBD

TBD

For further information, related to the bid process, you should contact Mr. Reginald Mitchell, Director of

Maintenance, by phone at 205-432-3901 or email at rmitchell@bessk12.org.

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BESSEMER CITY BOARD OF EDUCATION

REQUEST FOR PROPOSAL (RFP)

BCS-2026-100

For

Custodial Services at Charles F. Hard Elementary

Due:

December 18, 2025 - 12:30 p.m.

Submit Proposals to:

Crystal Billingsley-Briggs

Chief School Financial Officer

Bessemer Board of Education

Office of Business Affairs and Finance

1621 Fifth Avenue North

Post Office Box 1230

Bessemer, Alabama 35021

Phone: 205.432.3029 Fax: 205.432.3085

Email: cbbriggs@bessk12.org

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TABLE OF CONTENTS

SECTION I – GENERAL INFORMATION

Request for Proposal

4

Schedule of Request for Proposal Events

4

Official Contact

5

Proposal Due Date

5

Proposal Withdrawal

5

Solicitation Protest

5

Addenda

6

Cancellation, Delay, Suspension of Solicitation; or Rejection of Proposals

6

Irregularities

6

Selection Process Generally

6

Incurred Costs

6

Ownership Documents

7

Confidentiality of Information

7

Public Record

7

Equal Opportunity Policy for Vendors

7

SECTION II – PROPOSAL

Proposal Submittal

7

Proposal Content

8

Evidence of Liability

8

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SECTION III – EVALUATION/SELECTION OF PROPOSALS

Evaluation Criteria

Selection Process

Clarifications

Award

Notice of Intent to Award, Term and Renewal, and Basis of Payment

SECTION IV – BACKGROUND AND SCOPE OF WORK

Specifications

Building List

Responsibilities of the Contractor

SECTION V – EXHIBITS

V-1 Certification Statement

V-2 References Form

V-3 Mandatory Site Visit Verification

V-4 Proposal Agreement

V-5 Four-month Addendum

9

10

10

10

11

11

11

12-18

19

20

21

22

23

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SECTION 1 – GENERAL INFORMATION

I-1 Request for Proposal (RFP)

a) In compliance with the Alabama Bid Law, Act 2009-760, Alabama Legislature

Session 2009, the Bessemer City School District (District) will receive sealed

bids/proposals in the Business Office of the Central Office Building for custodial

services at Charles F. Hard elementary school. The District reserves the

following rights:

i. To appoint or authorize a person or persons to evaluate bids/proposals, and act

and make decisions on matters pertaining to bids.

ii. To reject any and/or all bids/proposals of any groups thereof and waive any

formalities.

b) Proposals shall be placed in a sealed envelope with “Bid#_2026-100__________”

Custodial Services – Charles F. Hard, by December 18, 2025 by12:30 p.m.”

clearly marked on the outside of the envelope. Any notations appearing on the

outside of the sealed bid/proposal envelope that are intended to amend the

bid/proposal in any manner will not be considered.

c) The bids/proposals will be opened in the Board of Education Conference Room,

1621 5th Avenue N, Bessemer, Alabama 35021 on TBD. All bids/proposals shall

be submitted to this address on or before the above date and time.

d) The proposal will be for a 2-year contract with a third year upon satisfactory

service. Your bid must include a deep clean, stripping all floors and applying 4-6

coats of wax throughout the building during the months of June and July.

e) Include proposal bid for two-day porters, 1 male and 1 female. The 4-month

addendum is for night cleaning ONLY and will NOT have a day porter.

I-2 Schedule of Request for Proposed Events

RFP Issued

November 25, 2025

Deadlines for Inquiries

December 15, 2025

*Mandatory Site Visit at 4:00 p.m.

December 10, 2025

Proposals Due by 12:30 p.m.

December 18, 2025

School Board Approval (projected)

TBD

Commencement of Services (projected)

June 1, 2026

Dates are approximate and subject to change.

*All bidders must attend the mandatory site visit on December 10, 2025. You are to meet

Reginald Mitchell, Director of Maintenance and Facilities at 12:30 p.m. at Charles F. Hard

library, 2801 Arlington Avenue, Bessemer, Alabama 35020. If you do not sign in, your proposal

will not be considered.

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Commodity Codes

• NAICS 561720Janitorial Services

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