Project Information

Bid Title

Flooring Replacement at NHS-Eliot-Broadmeadow - IFB

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

May 18, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

27DPW007B

Original Source

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Bid Documents

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Project Description

Bid Number:	27DPW007B
Bid Title:	Flooring Replacement at NHS-Eliot-Broadmeadow - IFB
Category:	Bids for Building Construction Services (Chapter 149)
Status:	Open

Description: (Advertised in the Hometown Weekly issue of Thursday, May 14, 2026) (Advertised on the MNPA’s website, Thursday, May 14, 2026) (Published in Central Register issue of Wednesday, May 13, 202 6) (Advertised in CommBuys on Thursday, May 14, 2026) LEGAL NOTICE Town of Needham Invitation for Bid (IFB) Bid # 27DPW007B Flooring Replacement at NHS, Eliot, & Broadmeadow The Town of Needham is accepting sealed bids for the Flooring Replacement at NHS, Eliot, & Broadmeadow project. Copies of the Invitation for Bid (IFB) package will be available beginning May 14, 2026, at Administration office 500 Dedham Ave Needham, MA 02492 or online at https://needhamma.gov/bids.aspx . A pre-bid conference will be held at 10:00am on May 21, 2026, starting at Needham High School 609 Webster St. Needham, MA 02492 then immediately following at Eliot Elementary School at 135 Wellesley Ave. Needham, MA 02492, then at Broadmeadow Elementary School 120 Broadmeadow Rd. Needham, MA 02492. Attendance is strongly encouraged but not required. Sealed bids must be submitted no later than 1:30pm, June 4, 2026, to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. All bids (including filed sub-bids) must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. Kathleen King Town Manager May 14, 2026 Publication Date/Time: 5/14/2026 9:00 AM Closing Date/Time: 6/4/2026 1:30 PM Contact Person: Katie Bamber, Administrative Analyst; dpwbids@needhamma.gov; 781-455-7550 Related Documents: 27DPW007B Flooring Replacement at NHS-Eliot-Broadmeadow IFB Contract Agreement 149

Attachment Preview

Town of Needham

Department of Public Works

Public Services Administration Building, 500 Dedham Avenue

Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date

May 14, 2026

Bid Title

Flooring Replacement at NHS, Eliot, & Broadmeadow

Bid Number

27DPW007B

Number of

Documents

Pre-Bid Walkthrough

The Bid Package consists of 2 PDF documents. Returning this form

confirms receipt of all the documents.

May 21, 2026, at 10:00am starting at Needham High School: 609

Webster St. then immediately following at Eliot Elementary School:

135 Wellesley Ave. then at Broadmeadow Elementary School: 120

Broadmeadow Rd. Needham, MA 02492

Questions Due

May 28, 2026, at 5:00pm dpwbids@needhamma.gov

June 4, 2026, at 1:30pm, Administration Office of the

Bids are Due

Department of Public Works located at the Public Services

Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received

our bid package noted above. It is recommended that interested bidders complete this

acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing

this, will the Town be able to provide notification of any addenda or answered questions

relating to this bid. Only those companies or individuals shown on the Distribution

Register will receive addenda to this bid. By completing and returning this

acknowledgement will ensure you are recorded on the Distribution Register.

Proposals from companies or individuals not acknowledging the addenda may be rejected

as not responsive.

Name of Company or

Individual

Name / Title of

Contact

Address

City/Town, State, Zip

Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before

submitting your bid to the Town. Bidders who access the bid package from the Town’s

website are responsible for checking the website periodically for any addenda that may be

issued by the Town.

27DPW007B

1

Town of Needham

Department of Public Works

Flooring Replacement at NHS, Eliot, & Broadmeadow

27DPW007B

Release Date May 14, 2026

Pre-Bid

Walkthrough

Deadline for

Questions

May 21, 2026, at 10:00am starting at Needham High

School 609 Webster St. then immediately following at Eliot

Elementary School at 135 Wellesley Ave., then at

Broadmeadow Elementary School 120 Broadmeadow Rd.

Needham, MA 02492

May 28, 2026, at 5:00pm dpwbids@needhamma.gov

Bids Due

June 4, 2026, at 1:30pm

Director of Administration

PSAB

500 Dedham Ave.

Needham, MA 02492

27DPW007B

2

(Advertised in the Hometown Weekly issue of Thursday, May 14, 2026)

(Advertised on the MNPA’s website, Thursday, May 14, 2026)

(Published in Central Register issue of Wednesday, May 13, 2026)

(Advertised in CommBuys on Thursday, May 14, 2026)

LEGAL NOTICE

Town of Needham

Invitation for Bid (IFB)

Bid # 27DPW007B

Flooring Replacement at NHS, Eliot, & Broadmeadow

The Town of Needham is accepting sealed bids for the Flooring Replacement at NHS, Eliot, &

Broadmeadow project. Copies of the Invitation for Bid (IFB) package will be available beginning May 14,

2026, at Administration office 500 Dedham Ave Needham, MA 02492 or online at

https://needhamma.gov/bids.aspx.

A pre-bid conference will be held at 10:00am on May 21, 2026, starting at Needham High School 609

Webster St. Needham, MA 02492 then immediately following at Eliot Elementary School at 135 Wellesley

Ave. Needham, MA 02492, then at Broadmeadow Elementary School 120 Broadmeadow Rd. Needham, MA

02492. Attendance is strongly encouraged but not required.

Sealed bids must be submitted no later than 1:30pm, June 4, 2026, to the Administration Office of the

Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. All bids (including

filed sub-bids) must be accompanied by a bid deposit in an amount that is not less than five percent (5%)

of the value of the bid. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission

deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of

the Town and to waive minor informalities.

Kathleen King

Town Manager

May 14, 2026

27DPW007B

3

27DPW007B

Flooring Replacement at NHS, Eliot, & Broadmeadow

Procurement in Brief

Primary Procurement Contact

Contract Manager

Bid Package Available

Pre-Bid Walkthrough

Bid Deposit

Deadline for Written Questions

Addenda

When and where bids are due

Where bids will be opened

Contract Award

Katie Bamber

781-455-7550 x72229

Barry Dulong, Director of Building Maintenance

May 14, 2026 - Information and details of bidding

requirements may be obtained online at

https://www.needhamma.gov/bids.aspx.

May 21, 2026, at 10:00am starting at Needham

High School: 609 Webster St. then immediately

following at Eliot Elementary School: 135 Wellesley

Ave. then at Broadmeadow Elementary School: 120

Broadmeadow Rd. Needham, MA 02492

5% bid deposit is required

May 28, 2026, at 5:00pm

By Mail: DPW - 500 Dedham Ave., Needham,

MA 02492

By Email: dpwbids@needhamma.gov

Questions are to be clearly labeled as:

QUESTIONS – Flooring Replacement at NHS,

Eliot, & Broadmeadow 27DPW007B

If any changes are made to this bid, an addendum

will be issued. Addenda will be posted on the Town’s

webpage and emailed to all bidders on record as

having received the bid package.

1:30pm, June 4, 2026, Administration Office

DPW, PSAB, 500 Dedham Ave., Needham, MA

02492.

LATE BIDS WILL NOT BE CONSIDERED.

Charles River Room, PSAB, 500 Dedham Ave.,

Needham, MA, 02492, after submission deadline

July 1, 2026

Approval of Town Manager and Town Counsel is

REQUIRED

Contract Length

It is anticipated that work will commence July 1,

2026 and will be completed by August 21, 2026.

27DPW007B

4

Upon Award of Contract

Payment Bond

50% payment bond

Performance Bond

Will not be required

Insurance

Refer to Contract Terms

* Any delivery received after the due date and time will not be addressed. The time/date

stamp located in the receiving office will govern for the date and time requirements

mentioned in the table above and throughout this document. Please allow enough time for

delivery.

** The time for award may be extended by the Town. The Town reserves the right to

change, delay, cancel, or expedite the contract award date. The Bidder agrees that the

offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids

(b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs

first. The Town reserves the right to reject any and all bids as determined to be in the best

interests of the Town and to waive minor informalities.

27DPW007B

5

Commodity Codes

• NAICS 238330Flooring Contractors

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