Project Information

Bid Title

Building Automation Services - Statewide

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Apr 3, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

005-RFB-2501-2026

Original Source

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Project Description

Bid Information

Bid Number

005-RFB-2501-2026

Solicitation

Building Automation Services - Statewide

Solicitation Type

Request for Bids

County

Description

Description

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

The State of Iowa is seeking qualified bidders to provide building automation (BAS) products, services, installation, and ongoing support for monitoring and controlling mechanical, electrical, and plumbing systems at State owned and leased locations throughout Iowa. The systems must provide centralized control, monitoring, data collection, and optimization of HVAC, lighting, and energy management systems.

The resulting contract(s) is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for building automation goods and services. The Bidder must furnish labor, materials, equipment, supervision, testing, and incidentals for task orders issued under this Agreement. Individual task orders will define specific work locations, drawings (if any), quantities, schedules, and deliverables.

The parties understand and agree that for any portion of the goods or services constituting a “public improvement” as defined in Iowa Code section 26.2, the Purchasing Entity may only engage Bidder under this Contract for purchases at or below the competitive bid threshold established in Iowa Code section 26.3. All purchases under this Contract related to a “public improvement” must comply with Iowa Code chapters 26 and 573, as applicable. Any project exceeding this threshold, including all new system installations or full replacements, must be awarded through a separate competitive selection process.

All design work will be performed by the Design and Construction Resource Bureau or a third party. The State does not permit a design-build approach.

Contracts will be awarded to the responsible bidders offering the best discount for each brand-name line item; bidders may submit bids for one or multiple brands.

Manufacturers of products currently installed at facilities include, but are limited to, the following:

Energy Manufacturer/Brand Name System
ABB
Acuity Brands Accuity Intelligent Spaces (AIS)
Accuity Brands Distech Controls
Accurate Controls
Belimo
Carrier Global
Danfoss-Graham
GE Current | Hubbell
Honeywell Alerton
Honeywell Forge
Honeywell Tridium Niagara Controls
Johnson Controls
Legrand Wattstopper
Leviton Lighting Controls
Lynxspring Automation
Rockwell Automation Allen Bradley
Schneider Electric Andover (legacy)
Schneider Electric EcoStruxure
Schneider Electric IA Series (legacy)
Schneider Modicon
Schneider Square D Lighting Controls
Schneider Square D VFDs
Siemens Controllers
Siemens Field Components
Trane Tracer SC+
Trane Tracer Ensemble
Wiz

Fire/Life Manufacturer/Brand Name System
Accurate Controls
Bosch
Eaton Cooper Notification
Honeywell Farenhyt
Honeywell Gamewell-FCI
Honeywell VESDA Air Sampling
Johnson Controls
Reolink
Siemens Desigo Fire/Life Safety
Ubiquiti UniFi Protect
Verkada

Site Visit
There will be no site visit associated with this solicitation.

Bid Closing Date
Bids must be received no later than 2:00pm CT, Friday, May 1st, 2026. Late bids will not be considered. Bids shall be submitted on IMPACS Electronic Procurement System.

Questions and Requests for Clarification
Bidders are invited to submit written questions and requests for clarifications regarding the RFB. The questions and requests for clarifications must be received by the Issuing Officer by date Friday, April 17th time 2:00 pm (CT). Oral questions will not be permitted. If the questions and requests for clarifications pertain to a specific section of the RFB, the page and section number(s) must be referenced. Written responses to questions and requests for clarifications will be issued in the form of an addendum and sent to Bidders who received RFBs.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Michael Bradbury

Contact Title

Purchasing Agent

Contact Email

michael.bradbury@iowa.gov

Contact Phone Number

(515) 823-9327

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

4/3/2026 8:00:00 AM

Until

5/1/2026 2:00:00 AM

Documents/Attachments

005-RFB-2501-2026 - Bid Form

3/31/2026 8:11:38 AM

005-RFB-2501-2026 - Building Automation

3/31/2026 8:11:12 AM

Attachment Preview

005-RFB-2501-2026 – Building Automation

005-RFB-2501-2026 – Building Automation

SECTION 1 - INTRODUCTION

1.1 Purpose

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the

goods and/or services described further in this RFB to the Lead Agency and any Participating

Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed

in the IMPACS solicitation, and the Lead Agency may extend the contract(s) for up to the number

of annual extensions identified in the IMPACS solicitation at the sole discretion of the Lead

Agency. Any contract(s) resulting from the RFB must not be an exclusive contract.

1.2 Request for Bid (RFB) Definitions

Definitions – For the purposes of this RFB and the resulting contract, the following terms shall

mean:

“Agency” means the agency identified in the IMPACS solicitation that is issuing the RFB and any

other agency that purchases from the Contract.

“Alternative Bid” means a response to a bid that does not meet the exact requirements of the

specification but offers an alternative for consideration. An alternative bid is submitted with an

intentional variation to a provision, specification, term or condition of the solicitation. This

alternative, in the opinion of the bidder, achieves the same end result. Alternative bids may be

rejected as non-responsive.

“Bid” means the Bidder’s bid submitted in response to the RFB.

“Bidder” means a contractor submitting a bid in response to this RFB.

“Contract” means the contract(s) entered into with the successful Bidder(s).

“Lead Agency” means the agency facilitating the procurement and establishing the Contract.

“Participating Agency” means the agency utilizing the established contract.

“Political Subdivisions” means cities, counties, and educational institutions.

“Responsible Bidder” means a Bidder that has the capability in all respects to perform the

requirements of the Contract. In determining whether a Bidder is a Responsible Bidder, the

Agency may consider various factors including, but not limited to, the Bidder’s competence and

qualifications to provide the goods or services requested, the Bidder’s integrity and reliability, the

past performance of the Bidder relative to the quality of the goods or services offered by the

Bidder and the best interest of the Agency and the State.

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005-RFB-2501-2026 – Building Automation

“Responsive Bid” means a Bid that complies with each of the provisions of this RFB, or is either

an alternative bid or a bid with an exception, if accepted by the Agency.

“RFB” means this Request for Bids and any addenda hereto.

“State” means the State of Iowa, the Agency identified in the IMPACS solicitation, and all state

agencies, boards, and commissions, and any political subdivisions making purchases from the

Contract as permitted by this RFB.

1.3 Contract Term

The term of the contract will begin June 1, 2026 and end on May 31, 2027. The Agency shall have

the sole option to renew the contract upon the same or more favorable terms and conditions for

up to five (5) annual extensions. The resulting contract will be available to all State Agencies.

1.4 Background Information

This RFB is designed to provide Bidders with the information necessary for the preparation of

competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and

is intended to provide the Lead Agency with competitive information to assist in the selection

process. It is not intended to be comprehensive. Each Bidder is responsible for determining all

factors necessary for submission of a comprehensive Bid.

The State of Iowa is seeking qualified bidders to provide building automation (BAS) products,

services, installation, and ongoing support for monitoring and controlling mechanical, electrical,

and plumbing systems at State owned and leased locations throughout Iowa. The systems must

provide centralized control, monitoring, data collection, and optimization of HVAC, lighting, and

energy management systems.

The resulting contract(s) is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for building

automation goods and services. The Bidder must furnish labor, materials, equipment, supervision,

testing, and incidentals for task orders issued under this Agreement. Individual task orders will

define specific work locations, drawings (if any), quantities, schedules, and deliverables.

The parties understand and agree that for any portion of the goods or services constituting a

“public improvement” as defined in Iowa Code section 26.2, the Purchasing Entity may only

engage Bidder under this Contract for purchases at or below the competitive bid threshold

established in Iowa Code section 26.3. All purchases under this Contract related to a “public

improvement” must comply with Iowa Code chapters 26 and 573, as applicable. Any project

exceeding this threshold, including all new system installations or full replacements, must be

awarded through a separate competitive selection process.

All design work will be performed by the Design and Construction Resource Bureau or a third

party. The State does not permit a design-build approach.

Contracts will be awarded to the responsible bidders offering the best discount for each brand-

name line item; bidders may submit bids for one or multiple brands.

2|Page

005-RFB-2501-2026 – Building Automation

Manufacturers of products currently installed at facilities include, but are limited to, the following:

Energy Manufacturer/Brand Name System

ABB

Acuity Brands Accuity Intelligent Spaces (AIS)

Accuity Brands Distech Controls

Accurate Controls

Belimo

Carrier Global

Danfoss-Graham

GE Current | Hubbell

Honeywell Alerton

Honeywell Forge

Honeywell Tridium Niagara Controls

Johnson Controls

Legrand Wattstopper

Leviton Lighting Controls

Lynxspring Automation

Rockwell Automation Allen Bradley

Schneider Electric Andover (legacy)

Schneider Electric EcoStruxure

Schneider Electric IA Series (legacy)

Schneider Modicon

Schneider Square D Lighting Controls

Schneider Square D VFDs

Siemens Controllers

Siemens Field Components

Trane Tracer SC+

Trane Tracer Ensemble

Wiz

Fire/Life Manufacturer/Brand Name System

Accurate Controls

Bosch

Eaton Cooper Notification

Honeywell Farenhyt

Honeywell Gamewell-FCI

Honeywell VESDA Air Sampling

Johnson Controls

Reolink

Siemens Desigo Fire/Life Safety

Ubiquiti UniFi Protect

Verkada

3|Page

005-RFB-2501-2026 – Building Automation

SECTION 2 – ADMINISTRATIVE INFORMATION

2.1 Issuing Officer

The Issuing Officer identified in the IMPACS solicitation is the sole point of contact regarding the

RFB from the date of issuance until selection of the successful Bidder.

2.2 Restriction on Communication

From the issue date of this RFB until announcement of the successful Bidder, Bidders may contact

only the Issuing Officer. The Issuing Officer will respond only to electronic questions regarding the

procurement process. Questions related to the interpretation of this RFB must be submitted as

provided in the IMPACS solicitation. Oral questions related to the interpretation of this RFB will

not be accepted. Bidders may be disqualified if they contact any State employee other than the

Issuing Officer about the RFB except that Bidders may contact the State Targeted Small Business

Office on issues related to the preference for Targeted Small Businesses.

The Agency assumes no responsibility for oral representations made by its officers or employees

unless such representations are confirmed in writing and incorporated into the RFB through an

addendum.

2.3 Amendment to the RFB

The Agency reserves the right to amend the RFB at any time using an addendum. The Bidder must

acknowledge receipt of all addenda in its Bid. It is the Bidder’s sole responsibility to check daily

for addenda to posted documents.

2.4 Bid Amendment and/or Withdrawal

The Bidder may amend or withdraw and resubmit its Bid at any time before the Bids are due. The

amendment must be submitted on Iowa IMPACS by the Bidder to the bid and received by the time

set for the receipt of Bids.

2.5 Submission of Bids

The Agency must receive the electronic Bid on: Iowa IMPACS before the “Bids Due” date and time.

This is a mandatory requirement and will not be waived by the Agency. Any Bid received after

this deadline will not be accepted. It is the Bidder’s responsibility to ensure the bid is received

prior to the deadline. Email and faxed Bids will not be accepted.

Bidders must furnish all information necessary to enable the Agency to evaluate the Bid. Bids that

fail to meet the mandatory requirements of the RFB may be rejected. Oral information provided

by the Bidder shall not be considered part of the Bidder's Bid unless it is in writing.

2.6 Bid Opening

The Agency will open Bids after the deadline for submission of Bids has passed. However, the

names of Bidders who submitted timely Bids will be publicly available after the Bid opening. See

Iowa Code Section 72.3. The announcement of Bidders who timely submitted Bids does not mean

that an individual Bid has been deemed technically compliant or accepted for evaluation.

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005-RFB-2501-2026 – Building Automation

2.7 Costs of Preparing the Bid

The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.

2.8 Rejection of Bids

The Agency reserves the right to reject any or all Bids, in whole and in part, received in response

to this RFB at any time prior to the execution of a written Contract. Issuance of this RFB in no way

constitutes a commitment by the Agency to award a Contract. This RFB is designed to provide

Bidders with the information necessary to prepare a competitive Bid. This RFB process is for the

Agency’s benefit and is intended to provide the Agency with competitive information to assist in

the selection of a Bidder to provide goods and/or services. It is not intended to be comprehensive

and each Bidder is responsible for determining all factors necessary for submission of a

comprehensive Bid.

2.9 Disqualification

The Agency will reject outright and will not evaluate Bids if the Bidder fails to deliver the Bid by

the due date and time. The Agency may reject outright and may not evaluate Bids for any one of

the following reasons:

● The Bidder acknowledges that a requirement of the RFB cannot be met.

● The Bidder’s Bid materially changes a requirement of the RFB or the Bid is not compliant with

the requirements of the RFB.

● The Bidder’s Bid limits the rights of the Agency.

● The Bidder fails to include information necessary to substantiate that it will be able to meet a

requirement of the RFB.

● The Bidder fails to timely respond to the Agency’s request for information, documents, or

references.

● The Bidder fails to include bid security, if required.

● The Bidder fails to include any signature, certification, authorization, stipulation, disclosure or

guarantee requested.

● The Bidder presents the information requested by this RFB in a format inconsistent with the

instructions of the RFB or otherwise fails to comply with the requirements of the RFB.

● The Bidder initiates unauthorized contact regarding the RFB with state employees.

● The Bidder provides misleading or inaccurate responses.

● The Bidder’s Bid is materially unbalanced.

● There is insufficient evidence (including evidence submitted by the Bidder and evidence

obtained by the Agency from other sources) to satisfy the Agency that the Bidder is properly

responsive and responsible to satisfy the requirements of the RFB.

● The Bidder alters the language in Certification Letter or Authorization to Release Information

Letter.

● The Respondent is a “scrutinized company” included on a “scrutinized company list” created by

a public fund pursuant to Iowa Code section 12J.3.

● The Respondent is a “prohibited company” or is selling products manufactured by a “prohibited

company” as defined by Iowa Code section 12K.1(4).

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services

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