Project Information

Bid Title

On Call Olympic Discovery Trail Maintenance

Issuing Agency

City of Port Angeles

Location

Washington

Published Date

Apr 9, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

SVC-2026-07

Original Source

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Project Description

Bid Number:	SVC-2026-07
Bid Title:	On Call Olympic Discovery Trail Maintenance
Category:	Public Works
Status:	Open

Description: Invitation to bid is for an on-call repair and maintenance of the Olympic Discovery Trail between the Elwha River and Morse Creek. Contractors are expected to be able to provide labor, materials, and equipment when issued work. Contract will be awarded for three (3) years, with the option to renew for one (1) additional year at the discretion of the City of Port Angeles. Annual NTE value is $100,000. Project Manager: David Wegener at For security reasons, you must enable JavaScript to view this E-mail address. or 360-417-4547 Bids due date: 2:00 PM, Thursday, April 30, 2026 Publication Date/Time: 4/9/2026 12:00 AM Closing Date/Time: 4/30/2026 2:00 PM Related Documents: SVC-2026-07 Instruction to Bidders and Bid Form SVC-2026-07 On Call Olympic Discovery Trail Maintenance Section 3.0_Hydraulic Project Approval_2025-05-03 Section 3.0 SVC-2026-07_Map_1_Western_and_Map_2_Eastern_Trail_Sections

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City of Port Angeles

Public Works & Utilities Dept.

Engineering Office

321 E. Fifth Street

Port Angeles WA 98362

INSTRUCTIONS

TO BIDDERS

SMALL WORKS ROSTER CONTRACT

Project Title: ON CALL Olympic Discovery Trail Maintenance Project Number: SVC-2026-07

The Project Manager for this project is David Wegener For any questions or to arrange a site visit, please make

contact at 360 417-4547 or by email at contracts@cityofpa.us.

1. Bids must be received by the City of Port Angeles, Public Works and Utilities Department no later than 2:00

PM, Thursday, April 30th, 2026.

2. This On Call Service Contract has an annual budget of Not to Exceed (NTE) $100,000. The total funds

available for the three-year contract are NTE $300,000. Bid tab quantities are for bid purposes only.

3. For a bid to be valid, a completed Bid Form (included in this package) must be submitted. All bids must be

made on the required bid form and in cases of errors in the extension of prices in the bid, the unit prices will

govern. All blank spaces for bid prices must be filled in, with ink or typewritten, and each bid form for which

the bidder is providing a bid must be fully completed and executed when submitted. Only one copy of each

complete bid form is required. The completed bid form(s) must be accompanied by one completed Bid

Signature Sheet, and one completed Non-Collusion Affidavit form, one completed set of Bid Bond (Security)

forms, a copy of a valid certificate of registration in compliance with 18.27, Bidder’s Construction Experience

form, and one completed Certificate of Compliance with Wage Payment Statutes form. Faxed or emailed

bids will not be accepted. Failure to adhere to instructions may constitute disqualification of the proposal.

4. Sealed Bid Forms must be received by the time and date specified above, and may be submitted by any of

the methods listed below:

a. Hand delivered to Public Works & Utilities - Engineering, Attn: Lucy Hanley, City of Port Angeles, 321

East Fifth Street, Port Angeles, Washington 98362.

b. Mailed to the Public Works & Utilities – Engineering, Attn: Lucy Hanley, City of Port Angeles, 321 East

Fifth Street, Port Angeles, Washington 98362.

5. Additionally, for a bid to be valid, there can be no bidder submitted variations to the Statement of Work, the

Small Works Project Contract or other terms presented in the Request for Bid package. Any questions

bidders have with regard to the Statement of Work shall be submitted in writing to the Project

Manager, at contracts@cityofpa.us. No responses will be provided for questions submitted after close

of business (5:00 PM, PDT) on Wednesday, April 22nd, 2026, preceding the bid opening date.

The City may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn

prior to the scheduled time for the opening of bids or authorized postponement thereof. Any bid received after

the time and date specified shall not be considered. No bidder will be permitted to withdraw its bid between

the closing time for receipt of bids and execution of the Contract, unless the award is delayed for a period

exceeding sixty (60) calendar days. A conditional or unqualified bid will not be accepted.

By submitting a bid in response to this request, bidder accepts all terms and conditions set forth in the City’s

Contract Agreement. Formal objection is hereby made by the City to any additional or different terms

proposed by bidder as a condition of acceptance or delivery and may be grounds for rejection of the bid by

the City.

5. The City of Port Angeles, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will

be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

Project: SVC-2026-07

Page 1

[FORM REVISED 7/2020]

against on the grounds of race, color, or national origin in consideration for an award.

The City of Port Angeles is an equal opportunity and affirmative action employer. Small, minority- and women-

owned businesses are encouraged to submit bids. All work performed on the project will be subject to the

State of Washington prevailing wage rates.

6. Bonds and Retainage.

a. Bid Bond. Each bid shall be accompanied by a bid deposit in the form of a cashier's check, postal money

order, or surety bond to the City of Port Angeles for a sum of not less than 5% of the amount of the bid,

and no bid will be considered unless accompanied by such bid deposit. In addition, the bidder shall

submit a copy of a valid certificate of registration in compliance with 18.27 RCW. The Bid Security

form is attached.

b. Performance Bond and Retainage.

(1) Bids less than or equal to $35,000 including tax. A performance and payment bond, and retainage

will not be required for this work if the total bid amount including tax is less than or equal to $35,000.

However, the City shall have the right of recovery against the Contractor for any payments made on the

Contractor’s behalf.

(2) Bids greater than $35,000 including tax. If the total bid amount including tax exceeds $35,000, this

project will be awarded as a small works roster contract and payment and performance bonds and

retainage will apply in accordance with Washington State law. A retainage of 5% will then be applicable

to this contract. The Contractor shall obtain payment and performance bonds in accordance with this

Contract and all Attachments incorporated herein. Copies of the Bid Security Transmittal Form,

Performance and Payment Bond form, and Escrow Agreement for Retained Percentage form are

available from the Operations Office of Public Works & Utilities (Telephone 360-417-4541).

7. The following forms are to be executed after the Contract is awarded:

a. Contract - To be executed by the successful bidder and the City.

b. Performance and Payment Bond - To be executed on the form provided by City, by the successful bidder

and its surety company. To include name, contact and phone number, address of surety and power of

attorney of signatory.

c. Insurance certificate(s).

The party to whom the Contract is awarded (“Contractor”) will be required to execute the Contract, furnish the

required Contractor’s Performance Bond, Payment Bond, and certificates of insurance within ten (10)

calendar days from the date the notice of award is delivered to the bidder. In case of failure of the bidder to

execute the Contract, the City may, at its option, consider the bidder in default, in which case the City will be

entitled to consider all bidder rights arising out of the City’s acceptance of bidder quote as abandoned. The

City will be entitled to such other rights as may be granted by law.

The notice to proceed will be issued within ten (10) calendar days of the execution of the Contract by the City.

Should there be reasons why the notice to proceed cannot be issued within such period, the time may be

extended by mutual agreement between the City and Contractor, if the notice to proceed has not been issued.

Pursuant to RCW 39.04.350, before awarding a public works contract, the City must verify that bidder has

received training on prevailing wage and public works requirements or that the bidder is exempt from training

because they have completed three or more public works projects and have had a valid Washington business

license for three or more years. This verification is required for bids awarded after July 1, 2019. If bidder has

not completed this training and/or is not exempt from said training, the bid shall be rejected.

Additionally, and pursuant to the requirement in RCW 39.06.020, a public works contractor must verify

responsibility criteria for its first-tier subcontractors. A subcontractor of any tier hiring other subcontractors

must verify responsibility criteria for each of its subcontractors. Subcontractors must meet criteria

responsibility at the time of subcontract execution.

Project: SVC-2026-07

Page 2

[FORM REVISED 7/2020]

BIDDER’S CHECKLIST

1. Has the Bid Security Transmittal form been completed, either by (1) attaching a bid deposit in

the form of a postal money order, cashier's check or other security and filling out the part of the

form above the words “Bid Bond” or (2) a surety bond in the proper form and filling out the

section of the form below the words “Bid Bond”?

2. Is the amount of the bid deposit at least five percent (5%) of the total amount of the bid?

3. Have the bid forms been properly signed?

4. Does the amounts column of the bid form agree with the numbers for unit price times the number

shown in the quantity column?

5. Have you bid on all items?

6. If Addendum(a) have been issued, have it/they been acknowledged on the Bid Form?

7. Has the non-collusion affidavit been properly executed?

8. Have you shown your contractor's state license number on the Bid Form?

9. Have you included a copy of a valid certificate of registration in compliance with 18.27

RCW?

10. Have you filled out the Bidder's Construction Experience form?

11. Have you listed all proposed subcontractors that you will use for the project on the Listing of

Proposed Subcontractors form?

12. Have you included a Certificate of Compliance with Wage Payment Statutes Form?

Project: SVC-2026-07

Page 3

[FORM REVISED 7/2020]

BID FORM (page 1 of 2)

Project Title: ON CALL Olympic Discovery Trail Maintenance

Project Number: SVC-2026-07

The bidder hereby bids the following amounts for all work (including labor, equipment, time and materials)

required to perform the work in the Statement of Work and this package.

1. BID ITEMS: MAIN BID

BID

ITEM

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

Specification

Number

1-07.15

8-32 SP

8-32 SP

8-32 SP

8-32 SP

8-32 SP

1-07.9(1)

3-01 SP

3-01 SP

9-13.1(5)

9-13.1(2)

9-03.9(3)

9-03.30 SP

9-03.30 SP

8-32 SP

DESCRIPTION

SPCC

MINI ECAVATOR (20-70 HP)

EXCAVATOR (20-30 TON)

BACKHOE (65+HP)

SOLO DUMPTRUCK (10+YD) (QTY 1-3)

EQUIPMENT TRUCK W/SMALL TOOLS

LABORER

DUMP FEES -ORGANIC MTERIALS

DUMP FEES-ASPHALT

QUARRY SPALLS

HEAVY LOOSE RIPRAP

CRUSHED SURFACE BASE COURSE

1" MINUS CLEAN CRUSHED ROCK

2" MINUS CLEAN CRUSHED ROCK

GEOTEXTILE

QTY. UNIT

1

L.S.

150

HR

40

HR

12

HR

60

HR

50

HR

200

HR

20 TON

10 TON

200 TON

300 TON

60 TON

60 TON

60 TON

200 SQYD

UNIT

PRICE

Total Before Tax

Sales Tax (8.9%)

Total Bid

AMOUNT

2. The bidder hereby acknowledges that it has received Addenda No(s).

(Enter “N/A” if none were issued) to this Request for Bid package.

3. The name of the bidder submitting this bid and its business phone number and address, to which address all

communications concerned with this bid and with the contract shall be sent, are listed below. Any written notices

required by the terms of an awarded contract shall be served or mailed to the following address:

Project: SVC-2026-07

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[FORM REVISED 7/2020]

BID FORM (page 2 of 2)

Contractor Information:

1. Company Name:

2. Address:

3. City, State, Zip Code:

4. Phone Number:

5. Contractor Registration Number:

6. UBI Number:

7. WA State Industrial Insurance Account Number:

8. WA State Employment Security Dept Number:

9. State Excise Tax Registration Number:

The bidder represents that it is qualified and possesses sufficient skills to bid on this project and the necessary

capabilities to perform the services set forth in this Contract.

Signed by:

Printed Name:

Title:

Date:

Project: SVC-2026-07

Page 5

[FORM REVISED 7/2020]

Commodity Codes

• NAICS 115310Support Activities for Forestry

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