Project Information

Bid Title

Market Basket Vendor

Issuing Agency

Maize Unified School District

Location

Kansas

Published Date

May 5, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Market Basket Vendor

(closes 10 a.m. June 1, 2026)

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REQUEST FOR PROPOSALS

2026-2027, Market Basket Vendor Bid

Maize USD 266 Food Service

SECTION 1

INSTRUCTIONS TO BIDDERS

1.1​ The purpose of this solicitation is to seek bids to enter into a one-year “cost plus a fixed fee

per case” vendor agreement whereby USD 266 agrees to purchase 80% of food and supplies

(excluding milk, dishwashing chemicals, equipment) from one vendor with the option to

renew annually for four additional years.

1.2​ Sealed proposals must be submitted no later than Monday, June 1, 2026 at 10:00 am via one

of the following options:

a.​ Hand delivered to the Educational Outreach Center, Re: Sealed Proposal, Food

Service, Megan Barnard, 201 S. Park Ave, Maize KS 67101. This building is open

to the public Monday through Friday 7:30am to 3:30pm. It will be closed on

Monday May 25, 2026 for Memorial Day.

i.​ Submission must include:

1.​ USB flash drive containing at minimum:

a.​ Market Basket Worksheet as outlined in 6.1

b.​ Nutrition Labels as required in 6.1

c.​ Child Nutrition or Product Formation Statement as

outlined in 6.1.

2.​ Completed copies of these documents (with signature if

applicable)

a.​ Vendor Summary

i.​ HACCP Compliance Statement attachment

b.​ Attestation Statement for Buy American Provision

c.​ Anti-Lobbying Amendment

d.​ Debarment and Suspensions

e.​ Exhibit G – Contractual Provisions Attachment

f.​ Bidder Checklist

3.​ Digital submission via this digital submission link.

ii.​ Google forms will automatically datemarked and time stamp the

submissions. The submissions will not be accessed until bid opening on

June 1, 2026 at 10:00am.

b.​ A combination of both submission methods may be used. Maize USD 266 Food

Service is not liable for missing documents caused by multiple submissions or

submission methods.

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2026-2027 Market Basket Proposal

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1.3​ Bids will be accepted with an individual case price for each item specified item on the

Market Basket Worksheet using “cost plus a fixed fee per case” which is defined as:

Invoice cost of merchandise

+ Freight in (if not included in the invoiced cost)

= Actual Cost*

Actual Cost

+ Fixed fee cost per unit

= Final cost to the SFA+

*Actual cost of merchandise is based on the Vendor’s invoice from the​

manufacturer or seller.

+There shall be no storage charges for any items stocked by the Vendor. Vendor ​

must state whether the cost invoiced to SFAs will include the fixed fee cost ​ per

unit or actual cost.

1.4​ If clarification of the specifications/instructions is required, vendors must send the question

in writing to FoodService@usd266.com the SFA will clarify and answer in writing only.

Questions and answers will be posted publicly online here. If the SFA issues any changes to

this Request for Proposals (RFP), acknowledgement of receipt of such changes must be

made to the SFA in writing, signed by an individual authorized to legally bind the bidder,

and included in the bidder’s bid package. If changes to the RFP are not acknowledged, the

SFA retains the right to reject the bid as non-responsive. No addenda will be issued within 5

working days of the time and date set for the bid opening. Should the SFA determine that

clarification of the specifications/instructions is necessary within 5 working days of the time

and date set for the bid opening, the time and date set for the bid opening will be delayed to

allow issuing an addendum.

1.5​ Hereinafter, school food authority (SFA) shall refer to Maize USD 266 Food Service.

1.6​ Hereinafter, vendor shall refer to the Vendor awarded the Contract.

1.7​ This is a negotiated procurement utilizing the market basket method. Bid award will be

given to the company submitting the best responsive bid satisfying the requirements of USD

266 Food Service. Please see the included scorecard.

1.8​ Upon deliberation, review of the scorecard, the most responsive and responsible bidder

with the lowest price will be recommended to the Maize USD 266 Board of Education. The

Board of Education will vote to accept or deny the bid award at the Board Meeting on

Monday, June 8, 2026. The bid award will be communicated to all bidders on Tuesday, June

9, 2026 in writing.

1.9​ The subject matter of this RFP is subject to legislative changes either by the federal or state

government. If any such changes occur prior to contract award, then all bidders will have

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2026-2027 Market Basket Proposal

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the opportunity to modify their bids to reflect such changes. If any such changes occur after

a contract award has been made, then the SFA (i) reserves the right to negotiate

modifications to the Contract reflecting such legislative changes; and (ii) shall have no

obligation to provide unsuccessful bidders with the opportunity to modify their bids to

reflect such legislative changes.

SECTION 2

GENERAL CONDITIONS

2.1​ Proposals shall be submitted on the forms provided with the included specifications as

outlined in 1.2. All certifications contained herein must be signed and submitted with the

bid.

2.2​ Proposals submitted after the date and time specified will not be considered and will be

returned, unopened to the appropriate bidder. Postmarks or dating of documents will be

given no consideration in the case of late bids.

a.​ Incomplete submissions will be notified upon opening on June 1, 2026. Vendors

are responsible for ensuring all documents are provided via the submission

methods. Maize USD 266 is not liable for missing documents or documents

uploaded after the deadline.

2.3​ The SFA retains the right to reject any or all proposals, when there are sound documented

reasons to do so.

2.4​ The fixed fee cost per unit established with the initial proposal may not change during the

first year of the contract. The fee in the following years is negotiable based on information

in Section 8.

2.5​ The SFA will provide no relief for errors or omissions in the bid submitted in response to

this document.

2.6​ No deviations or exceptions from the specifications and conditions outlined in this

document will be accepted. Changes in or additions to this RFP or any other modifications

of the proposal forms which are not specifically called for in these solicitation documents

will result in the SFA’s rejection of the proposal as not being responsive. No oral, written, or

telephonic modifications of any proposal submitted will be considered.

2.7​ Submission of a response to this document indicates the bidder is informed of specifications

and conditions contained herein.

2.8​ No gratuity is allowed in connection with this proposal, including but not limited to gifts,

scholarships, gift cards, catering, catering account, event tickets, grants, kickbacks, etc.

2.9​ The SFA reserves the right to investigate each bidder’s ability to fulfill terms.

2.10​ All proposals shall remain valid and subject to acceptance for a period of ninety (90)

days after the bid opening date. Award of the Contract shall be made to the lowest

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2026-2027 Market Basket Proposal

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responsive, responsible bidder as determined by the SFA, based on the criteria and

specifications outlined in the RFP and further set forth in the Contract.

2.11​ Proposal prices must be listed on the Market Basket Worksheet.

a.​ For the purpose of the “Grand Total for the Market Basket items” found on the

“Proposal Checklist” on page 26, if a bidder fails to provide a price for an item

and no alternate item is offered, the SFA will, for evaluation purposes only, apply

the highest price received from all other bidders for that item to calculate the

“Grand Total for Market Basket items.”

2.12​ Protest on a proposal must be filed in writing with the Director of Food Service within 5

working days after receipt of the bid summary.

2.13​ No proposals will be accepted from, or contract awarded to, any person, firm, or

corporation that has failed to faithfully perform any previous contract with the SFA.

2.14​ All completed proposals and supporting documentation submitted shall be the property

of the SFA.

2.15​ Until such time as a Contract is awarded, no bidder, prospective or otherwise, shall be

provided access to any supporting proposal documents received by the SFA.

SECTION 3

SCOPE

3.1​ Accepted vendor will provide 80% of the food budget with two key-drop deliveries per

week to each kitchen location for the Maize USD 266 Food Service program which

operates five elementary schools, two intermediate schools, two middle schools, two

high schools, one early childhood education center, and two alternative schools within

the cities of Wichita, Maize, and Mount Hope, KS with a combined enrollment of 7,400

students. The first delivery of the week must occur on Monday or Tuesday. The vendor

may select the day of the week for the second delivery. Biweekly deliveries will occur

August through May.

3.2​ The SFA may at any time during the Term of the Contract add or remove sites and/or

meal periods for programs covered by the Contract unless the addition or removal of

sites and/or meal periods creates a material or substantive Contract change.

SECTION 4

SCHOOL FOOD AUTHORITY RESPONSIBILITIES

4.1​ The SFA shall:

a.​ Provide vendor with two keys for key drop deliveries.

b.​ Provide vendor with an annual forecast of purchase amounts.

c.​ Verify each delivery against the invoice and sign the invoice.

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