Project Information

Bid Title

Smith Station Road Waterline Improvements

Issuing Agency

County of Spotsylvania

Location

Virginia

Published Date

Mar 12, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Smith Station Road Waterline Improvements
Category:	Current Solicitations
Status:	Open

Description: The project consists of furnishing and installing approximately 3,253 linear feet of 12-inch diameter water line and all necessary appurtenances between Smith Station Road and Leavells Road along Spotsylvania Parkway in Spotsylvania County, VA. Publication Date/Time: 3/10/2026 12:00 AM Closing Date/Time: 4/8/2026 2:00 PM Submittal Information: https://mvendor.cgieva.com/Vendor/public/IVDetails.jsp Contact Person: Katie Baird [email protected] Related Documents: IFB 26-30-KB Attachment A - General Terms and Conditions Attachment B - Owner-Contractor Agreement Attachment C - Bidder Information Attachment D - References Attachment E - Bid Bond Attachment F - Bid Form Attachment G - Subcontractor Identification Form Attachment H - Equal Products Request Form Attachment I - Certification of Safety Violation Attachment J - Project Description Attachment K - Project Manual Attachment L - Site Plan

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Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7586

County of Spotsylvania

Invitation For Bid (IFB) No. 26-30-KB

Smith Station Road Waterline Improvements

March 10, 2026

SOLICITATION CLOSING & OPENING

Due Date & Time:

Public Bid Opening:

Wednesday, April 8, 2026 at 2:00 PM

Teams Information

Meeting link:

https://teams.microsoft.com/meet/2939977870333?p=OApGqAWsRe3ppDgw0v

Meeting ID: 293 997 787 033 3

Passcode: y44jy6LF

NON-MANDATORY PRE-BID CONFERENCE

Date & Time:

Tuesday, March17, 2026 at 9:00 AM

Utilities Department Conference Room

600 Hudgins Road

Fredericksburg, VA 22407

For Mandatory Pre-Bids, only Bids from Bidders in attendance at the mandatory pre-bid meeting shall be

accepted. A sign in sheet will be available and no one will be accepted into the meeting after 15 minutes past the

time stated above

IFB DATA

Questions Deadline:

Friday, March 27, 2026 at noon

Procurement Contact: Katie Baird, M. Fin., VCO, VCCO - KBaird@Spotsylvania.VA.us

Table of Contents

I. Purpose ................................................................................................................................................ 3

II. Bidders Instructions ........................................................................................................................... 3

III. General Information........................................................................................................................... 5

ATTACHMENTS

A – Construction General Terms & Conditions

B – Owner-Contractor Agreement

C – Bidders Information

D – References

E – Bid Bond

F – Bid Form

G – Subcontractor Identification Form

H – Bidder’s Request for Equal Products and Bidder’s Representations

I – Certification of Safety Violations

J – Project Description

K – Project Manual

L – Site Plan

IFB No. 26-30-KB | Page 2 of 14

I.

Purpose

The County of Spotsylvania, Virginia is seeking Bids from qualified Contractors to provide

construction services related to Smith Station Road Waterline Improvements. The site of the

proposed work is on County owned property, public streets, easements and/or other right of ways,

as shown on the plans.

II. Bidders Instructions

A. This competitive sealed bidding procurement shall be conducted in accordance with the

Spotsylvania County Procurement Policy. The Procurement Policy is available at

https://www.spotsylvania.va.us/377/Spotsylvania-County-Policies.

B. Late Bids. It is the Bidder’s sole responsibility to ensure timely submission by the stated date

and time on page 1 of this Invitation for Bid. The County cannot accept late Bids. Please check

for updates prior to submitting a Bid. The County encourages early submission.

NOTE:

• The County is not responsible for any website (eVA) related issues. If the issues

result in late Bid submission, the County will not be able to accept your Bid.

• Please contact eVA Customer Care at 1-866-289-7367 or

eVACustomerCare@DGS.Virginia.gov for all website related issues.

C. Definitions.

1. Bid. A Bid is a complete and properly signed Bid to do the Work for the sum stipulated

therein, submitted in accordance with the Bidding Documents.

2. Base Bid. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform

the Work described in the Bidding Documents as the base, to which work may be added or

from which work may be deleted for sums in Additive Bids, if any.

3. Additive Bid. An Additive Bid (or Additive) is an amount stated in the Bid to be added to

or deducted from the amount of the Base Bid if the corresponding change in the Work, as

described in the Bidding Documents, is accepted.

D. Bids may be withdrawn at any time before the Bid opening. A Bidder wishing to withdraw the

Bid after Bid opening may do so in accordance with Spotsylvania Procurement Policy.

E. The County expressly reserves the right to reject any or all Bids, to waive any informalities in

the Bids received, and to accept that the Bid which, in its judgment, best serves the interest of

the County.

F. Bidders Questions, Addenda and Interpretations.

1. Questions from Bidders must be e-mailed to the Procurement Officer and received by the

IFB No. 26-30-KB | Page 3 of 14

date and time stated on the cover page of this IFB. The County is not responsible for verbal

clarification of information provided by parties other than Procurement Division staff.

2. All responses to inquiries will be in writing in the form of an Addendum and will be posted

on eVA, www.eva.virginia.gov and on the Procurement Division website at

https://www.spotsylvania.va.us/374/Solicitations.

3. Bidders and sub-bidders shall promptly notify the County of any ambiguity, inconsistency

or error that they may discover upon examination of the solicitation and Contract

Documents or of the site and local conditions.

4. If the Bidder (or sub-bidder, any person bidding to Bidder and/or subsequently in contract

with the Bidder, relating to the subject project) knows, or should have known, that an

ambiguity, discrepancy, error, omission or conflicting statement exists in the Bidding or

Contract Documents, said Bidder (or sub-bidder) has an obligation to seek a clarification

thereof from the County prior to Bid. The County will welcome such a clarification request,

and, if deemed necessary by the County, the County will issue a written Addendum

clarifying the matter in question. Should the Bidder fail to seek such a clarification prior to

Bid, Bidder thereby waives, and agrees to indemnify and hold the County and Engineer

harmless from, any claim, suit or cause of action arising out of or related to such ambiguity,

discrepancy, error, omission or conflicting statement which the Bidder (and any person

bidding to Bidder and/or subsequently in contract with Bidder, relating to the subject

project) knew or should have known existed at the time of Bid.

5. Each Bidder shall ascertain prior to submitting their Bid that they have received all

Addenda issued, and they shall acknowledge receipt and inclusion in their Bid of all

Addenda.

G. All updates are posted on the Spotsylvania County website at

https://www.spotsylvania.va.us/374/Solicitations and www.eva.virginia.gov. It is the

responsibility of the Bidder to check for additional updates prior to submission of Bid.

H. Bidders are responsible for familiarizing themselves with all of the requirements stated herein.

I. Inclement Weather. In the event that Spotsylvania County is closed during the scheduled

times for Bids to be received/Bid Opening or a Pre-Bid Conference/Site Visits; those scheduled

dates/times will occur on the next business day that Spotsylvania County is open at the

appropriate times as stated in the IFB. Please contact the Procurement Officer as stated in the

IFB for information pertaining to this procurement.

J. The prices quoted in response to this IFB shall be firm for 180 days. Prices shall be submitted

for the unit of measurement specified in the Items section on eVA.

K. Payment for the work included herein will be in accordance with the unit prices, if applicable,

as set forth in the Bid for the quantity of work performed.

L. Any Vendor transacting business with Spotsylvania County may be asked to provide proof of

registration with the State Corporation Commission (SCC), as required by Sections 13.1 or

IFB No. 26-30-KB | Page 4 of 14

Title 50 of the Code of Virginia.

M. Bid Requirements. Bidders should prepare Bids in accordance with the instructions outlined

herein and should structure the Bid so that it contains individual attachments. The Bidder must

submit their Bid with the following documents attached or Bidder may be considered

nonresponsive. Each document listed below shall be a separate attachment and titled as

indicated.

1. [Bidder’s Name] Attachment C – Bidder Information (PDF);

2. [Bidder’s Name] Attachment D – References (PDF);

3. [Bidder’s Name] Attachment E – Bid Bond (PDF); and

4. [Bidder’s Name] Attachment F – Bid Form (PDF);

i. Bids shall be submitted utilizing Attachment F – Bid Form as found herein, or

otherwise provided with the Contract Documents, and shall be complete in every

respect. The total Bid price shall be entered in figures in the space provided. Where

applicable, the unit price or lump sum items, and their extensions shall be entered in

figures in the respective columns provided for each Bid item. All entries shall be

typewritten or printed in ink. The signatures of all persons shall be in longhand. Any

entry of amount that appears on the face of the Bid to have involved an erasure,

deletion, whiteout and/or substitution or other such change or alteration shall show by

them the initials of the person signing the Bid and the date of the change or alteration.

A failure to comply with this requirement may be cause for disqualification of the Bid.

ii. For Unit Price Bids, in the event of any discrepancies between the unit prices and the

extensions thereof or the total Bid price, the unit price shall govern.

iii. Bids shall not contain any restatement or qualifications of work to be done and alternate

Bids will not be considered unless called for. No oral, telegraphic or telephonic Bids

or modifications will be considered.

iv. The apparent low Bidder on lump sum contracts shall, if requested by County, provide

the County a detailed breakdown of their Bid, broken down by major areas of work

and/or by specification section, within three (3) working days of the request. In

addition to verifying accounting requirements, the breakdown may be used by the

County to determine whether the Bidder has grossly misjudged the requirements of

any area. Failure to provide the requested detailed breakdown may result in rejection

of the Bid.

5. [Bidder’s Name] Attachment G – Subcontractor Identification Form, as appliable

(PDF);

6. [Bidder’s Name] Attachment H – Bidder’s Request for Equal Products and Bidder’s

Representation (PDF);

7. [Bidder’s Name] Attachment I – Certification of Safety Violations (PDF);

8. [Bidder’s Name] Contractors License;

9. [Bidder’s Name] Addendum No.; please include all Addenda as separate attachments

(PDF).

III. General Information

IFB No. 26-30-KB | Page 5 of 14

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors

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