Project Information

Bid Title

PRESCRIPTION PHARMACEUTICAL MAIL ORDER SERVICES FOR THE COUNTY’S EMPLOYEES AND ELIGIBLE DEPENDENTS

Issuing Agency

Cameron County

Location

Texas

Published Date

Jan 23, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP # 260201

Original Source

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Bid Documents

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Project Description

Bid/RFP/RFQ #:	RFP # 260201
Name:	PRESCRIPTION PHARMACEUTICAL MAIL ORDER SERVICES FOR THE COUNTY’S EMPLOYEES AND ELIGIBLE DEPENDENTS
Addemdum:	Addendum 1
Deadline Date:	January 28, 2026
Bid Results:	—

Attachment Preview

RFP NUMBER # 260201

CAMERON COUNTY

PURCHASING DEPARTMENT

INVITATION TO RFP

RFP TITLE: PRESCRIPTION PHARMACEUTICAL MAIL ORDER SERVICES FOR THE

COUNTY’S EMPLOYEES AND ELIGIBLE DEPENDENTS

DATE DUE: JANUARY 21ST, 2026

DUE NO LATER THAN 3:00 P.M.

RFP’s will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing

Department – Basement Floor – Room # B17 at 3:01 p.m. (as per Purchasing Dept. time clock) on deadline due date. RFPs received

later than the date and time above will not be considered.

Please return RFP ORIGINAL (marked “ORIGINAL”) AND ONE (1) COPY (marked “COPY”) sets and an electronic copy

on a flash drive (searchable PDF format file only) of your RFP submittal for review by evaluation committee in a sealed

envelope. Be sure that return envelope shows the RFP Number, Description and is marked “SEALED RFP”.

RETURN RFP TO:

by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)

1100 E. Monroe St, Basement floor, Suit #B17, Brownsville, Texas 78520.

For additional information or to request addendum contact: Roberto Luna or Dalia Loera at (956) 544-0871, E-mail:

purchasing@co.cameron.tx.us. To ask specific questions about project requirements, please call: front desk/main line at (956) 544-0871

YOU MUST SIGN BELOW IN INK; FAILURE TO SIGN WILL DISQUALIFY THE OFFER.

All prices must be typewritten or written in ink.

Company Name:______________________________________________________________________

Company Address:____________________________________________________________________

City, State, Zip Code:__________________________________________________________________

Telephone No. __________________ Fax No. _______________ e-mail _________________________

Historically Underutilized Business (State of Texas) Certification VID Number: ______________________

How did you find out about this RFP? _____________________________(ex: Newspaper, Web, mailout)

SIGNATURE:________________________________ Print Name:______________________________

Is Proposer’s principal place of Business within Cameron County? Yes - No

If yes what City:____________________________

(Your signature attests to your offer to provide the goods and/or services in this RFP according to the published provision of this RFP. When an award letter is issued, this RFP

becomes the contract. If an RFP required specific Contract is to be utilized in addition to this RFP, this signed RFP will become part of that contract. When an additional Contract is

required an RFP award does not constitute a contract award and RFP Contract is not valid until contract is awarded by Commissioners Court (when applicable) signed by County

Judge) and Purchase Order is issued.

Responders must sign each bid/proposal page to ensure you have read each page’s information, terms, conditions and/or required forms. Failure to sign or initial each bid page will disqualify

the BID/PROPOSAL offer.

ACKNOWLEDGMENT OF RECEIPT

REQUEST FOR PROPOSALS

RFP #260201

PRESCRIPTION PHARMACEUTICAL MAIL ORDER SERVICES

FOR THE COUNTY’S EMPLOYEES AND ELIGIBLE DEPENDENTS

Please submit this page upon receipt

For any clarifications, please contact Mr. Roberto C. Luna, Purchasing Agent and/or Anthony Velazquez, at the Cameron County

Purchasing Department office at: (956) 544-0871 or e-mail at: purchasing@co.cameron.tx.us

Please fax or e-mail this page upon receipt of RFP package no later than Friday, January 16, 2026 before 3:00 p.m. CST. All

questions regarding this RFP should also be submitted no later than the stated date and time on RFP cover page.

Fax : (956) 550-7219 or E-mail: purchasing@co.cameron.tx.us

If you are unable to respond on this RFP solicitation, kindly indicate your reason for “Not Responding/No-Participation” below

(Please check one or more reasons below) and fax or e-mail back to Cameron County Purchasing Department. This will ensure

you remain active on our vendor list.

Date: _______________

(___) Yes, I will be able to submit a Proposal.

(___) No, I will not be able to submit a Proposal for the following reason: (Please check one or more reasons below)

Could not meet specifications.

Items or materials requested not manufactured by us or not available to our company.

Insurance requirements are too restricting.

Bond requirements are too restricting.

The scope of services is not clearly understood or applicable (too vague, too rigid, etc.)

The project is/was not suited to our organization.

Quantities are too small.

Insufficient time allowed for preparation of bid/proposal.

Other (please specify).

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

________________________________________________________________________.

Company Name: _______________________________________________________

Company Representative Name: __________________________________________

Company Address: _____________________________________________________

Phone #: ______________________

Fax #” ___________________________

E-mail Address: ________________________________________________________

Page 2 of 52

RFP # 260201 PRESCRIPTION PHARMACEUTICAL MAIL ORDERSERVICES

RESPONDER’S signature/initials:________

CHECK LIST

Proposers are asked to review the package to be sure that all applicable parts are included. If any portion of the

package is missing, notify the Purchasing Department immediately. It is the Proposer’s responsibility to be familiar

with all the Requirements and Specifications. Be sure you understand the following before you return your RFP

packet.

_X__

_X__

_X__

_X__

Cover Sheet

Your company name, address and your signature (IN INK) should appear on this page.

Instructions to Proposers

You should be familiar with all of the Instructions to Proposers.

Special Requirements

This section provides information you must know in order to make an offer properly.

Specifications / Scope of Work

This section contains a detailed description of the product/service sought by the County.

Attachments

_X__ Cost Proposal Form (Page 20)

Be sure to complete this form and return with packet.

_X__ Addendum Acknowledgment Form – Attachment 1 (Page 29)

Be sure to complete this form and return with packet.

__X_ Attachments: 2 & 3 (Pages 30 & 31)

Be sure to complete these form and return with packet.

_X__ Attachments A, B, C, D, E, F, G, H, I & J (Pages 32-43)

Be sure to complete these forms and return with packet.

__X_ Minimum Insurance Requirements

Included when applicable

____ Worker’s Compensation Insurance Coverage Rule 110.110

This requirement is applicable for a building or construction contract.

__X__ Financial Statement

When this information is required, you must use this form.

____ RFP Guaranty & Performance Bond Information & Requirements

This form applies only to certain RFP’s/proposals. All public work contracts over $25,000 require a Payment

Bond and over $100,000 must also have a Performance Bond in a form approved by the County. Please read

carefully and fill out completely.

Other – Final reminders to double check before submitting RFP

____ Is your RFP sealed with RFP #, title, Proposer’s Name, & return address, on outside?

____ Did you complete, sign and submit page 1?

____ Did you provide the number of copies as required on the cover page?

____ Did you visit our website for any addendums? https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

If not interested in responding please let us know why e-mail to: Purchasing@co.cameron.tx.us

Page 3 of 52

RFP # 260201 PRESCRIPTION PHARMACEUTICAL MAIL ORDERSERVICES

RESPONDER’S signature/initials:________

CAMERON COUNTY, TEXAS

REQUEST FOR PROPOSALS

RFP #260201

PRESCRIPTION PHARMACEUTICAL MAIL ORDER SERVICES

FOR THE COUNTY’S EMPLOYEES AND ELIGIBLE DEPENDENTS

INSTRUCTIONS FOR SUBMITTING RFP’S

These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all prospective vendors

(herein after referred to as “Proposers”) on behalf of Solicitations including, but not limited to, Invitations to RFP and Requests for Quotes.

Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your RFP with all

appropriate supplements and/or samples. Prior to returning your sealed RFP response / submittal, all Addendums – if issued – should be reviewed

and downloaded by entering the County Purchasing web https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFP in order to avoid disqualification.

All Tabulations can also be viewed and downloaded at this site. Annual RFP award information can be accessed at:

https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Review this document in its entirety. Be sure your RFP is complete, and double check your RFP for accuracy.

Cameron County is an Equal Employment Opportunity Employer. Review this document in its entirety. Be sure your RFP is complete, and

double check your RFP for accuracy.

GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the

specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s interpretation

shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the Proposer as such, in the columns to

the right on the “Minimum Specifications’ Forms”. The County’s specifications may be exceeded and should be noted by the Vendor as such.

Any RFP NOT MEETING the Minimum Requirements specified will be rejected.

GOVERNING LAW: This invitation to RFP is governed by the competitive RFP requirements of the County Purchasing Act, Texas Local

Government Code, δ262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror

is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron County may request and rely

on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements.

Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions results in a change or addition to

this RFP, the Change(s) and addition(s) will be forwarded to all vendors involved as quickly as possible in the form of a written addendum only.

Verbal changes to RFP’s must be backed-up by written addendum or written Q/A clarifications which would be posted on County Purchasing

Web site. Without written Addendum or written Q / A clarification, verbal changes to RFP will not apply.

Sign the Vendor’s Affidavit Notice, complete answers to Attachments A, B, C, D, E, F, G, H, I & J and return all with your RFP.

The County of Cameron, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to

2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

MINORITY/WOMAN OWNED BUSINESS ENTERPRISE (M/WBE), DISADVANTAGED BUSINESS ENTERPRISE (DBE), AND

HISTORICALLY UNDERUTILIZED BUSINESS (HUB):

Cameron County encourages and strives towards an ever-increasing expansion in opportunities for M/WBE’s & HUB’s in assisting the County

for its Purchasing needs. Cameron County’s policy is to increasingly involve qualified M/WBE & HUBs to the greatest extent feasible in the

County's procurement process.

Objectives of County HUB Program

 Ongoing increase in procurement opportunities for M/WBE’s & HUB’s

 Assisting M/WBE’s & HUB’s with registration to Bidders List and Bid opportunities that may be of interest

 Directing M/WBE’s & HUB’s to various beneficial web links giving them additional opportunities

Certification Process: Federal, state, and local regulations determine the type of certification(s) available. Attached below are links to various

Certification agencies which are available to assist you in obtaining your M/WBE’s & HUB’s Certification.

HUB Certification Sources:

Page 4 of 52

RFP # 260201 PRESCRIPTION PHARMACEUTICAL MAIL ORDERSERVICES

RESPONDER’S signature/initials:________

 State of Texas HUB Certification Process

Historically Underutilized Business (HUB) Program (texas.gov) Texas Statewide HUB System | Texas Comptroller of Public Accounts

(gob2g.com)

 Register with State as a HUB Vendor

 HUB Certification Agreements

 HUB Minority & Women Organizations

M/WBE’s & HUB’s Questions Cameron County contact:

Purchasing Department

P: 956-544-0871 | Email: purchasing@co.cameron.tx.us

The County, its contractors, their suppliers and subcontractors, and vendors of goods, equipment services, and professional services shall not

discriminate on the basis of race, color, religion, national origin, handicap, or sex in the award and/or performance of contracts. All vendors,

suppliers, professionals, and contractors doing business or anticipating doing business with Cameron County shall support, encourage, and

implement affirmative steps toward our common goal of establishing equal opportunity for all citizens of Cameron County.

REQUIREMENT OF ALL BIDDERS/PROPOSERS: Each firm responding to this solicitation shall be required to submit with their proposal

information regarding minority/women business and HUB business participation in this project.

CONFLICT OF INTEREST QUESTIONNAIRE:

For vendor or other person doing business with local governmental entity This questionnaire must be filed in accordance with

chapter §176 of the Local Government Code by a person doing business with the governmental entity. By law this questionnaire must be

filed with the records administrator (County Clerk’s Office) of the local government not later than the 7th business day after the date

the person becomes aware of facts that require the statement to be filed. See Section §176.006, Local Government Code. A person

commits an offense if the person violates Section §176.006, Local Government Code. An offense under this section is a Class C

misdemeanor.

The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year

for which an activity described in Section §176.006(a), Local Government Code, is pending and not later than the 7th business day after the

date the originally filed questionnaire becomes incomplete or inaccurate.

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict of Interest

form, you must file with County Clerk’s Office subject to above instructions.

Can be downloaded at the following web site:

https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf

DISCLOSURE OF INTERESTS:

This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later than the 7th business

day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas requires all persons or firms seeking

to do business with the County to provide the following information if the person becomes aware of facts that require this statement to be

filed. Every question must be answered. If the question is not applicable, answer with “N/A.”

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this disclosure of interest

form, you must file with County Clerk’s Office subject to above instructions.

Can be downloaded at the following web site:

https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf

TEXAS ETHICS COMMISSION FORM 1295

All RFPs prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics Commission (TEC) Form 1295

Electronic (on line) Vendor filing procedure be completed by Vendor.

All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain a TEC Certification

for the specific award. This Certification Form 1295 must be electronically submitted and printed. Form must be emailed or delivered to County

Purchasing Department making the request for form. This process must be completed prior to Commissioners Court Agenda for approval

consideration of RFP award. There is no charge for this TEC online process.

Texas Ethics Commission (TEC) Form 1295 must be completed (by firm – on line “New Form 1295 Certificate of Interested Parties Electronic

Filing Application” Site at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm )

Page 5 of 52

RFP # 260201 PRESCRIPTION PHARMACEUTICAL MAIL ORDERSERVICES

RESPONDER’S signature/initials:________

Commodity Codes

• NAICS 325412Pharmaceutical Preparation Manufacturing
• NAICS 424210Drugs and Druggists' Sundries Merchant Wholesalers

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