Project Information

Bid Title

Non-Alcoholic Beverage Pouring Rights and Advertising Partnership for Kingsport City Schools

Issuing Agency

City of Kingsport

Location

Tennessee

Published Date

Mar 13, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Category*	Solicitation Name	Addenda	Engineer/Architect Contact	Pre-bid Meeting	Bid Opening Date & Time / Reply Date
RFP	Non-Alcoholic Beverage Pouring Rights and Advertising Partnership for Kingsport City Schools	# 1	Sandra Sloan, Asst. Procurement Manager, Schools ssloan@k12k.com		Apr 02,2026 04:00 PM ET

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REQUEST FOR PROPOSAL

Sealed Price Proposals for the following project will be received by the Procurement Manager until 4:00

PM Eastern Time on April 2, 2026 and at that time publicly opened in Conference Room 436, 4th Floor,

City Hall located at 415 Broad Street, Kingsport, Tennessee. All proposals will be considered for award

or rejection at a later date.

PROJECT: Non-Alcoholic Beverage Pouring Rights and Advertising Partnership for Kingsport City

Schools

Documents for the above referenced item are available online at https://www.kingsporttn.gov/city-

services/purchasing/invitations-to-bid-requests-for-proposals-requests-for-qualifications/.

By submission of a signed proposal bid, the bidder certifies total compliance with Title VI and Title VII of

the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

No submitted proposals may be withdrawn for a period of one hundred twenty (120) days after the

scheduled closing time of the receipt of proposals. All proposals shall be signed, sealed and addressed

to the Procurement Manager, City of Kingsport, 415 Broad Street, Kingsport, TN 37660 and marked “RFP

Beverage Pouring Rights and Advertising Partnership for Schools”. The City, by its governing regulations

reserves the right to accept or reject any or all proposals received, to waive any informalities in bidding

and to re-advertise.

PUB IT: 3/7/26

Chris McCartt

City Manager

PROCUREMENT PROCESS

A. Proposals will be received by the Procurement Manager until 4:00 P.M., Eastern Standard Time on

April 2, 2026, at which time it will be publicly opened in Conference Room 436, City Hall, 4th Floor,

415 Broad Street, Kingsport, Tennessee.

B. The Sealed Proposal shall be signed by an authorized representative and the sealed envelope

addressed as follows:

Procurement Manager

City of Kingsport

415 Broad Street

Kingsport, Tennessee 37660

RFP Beverage Pouring Rights and Advertising Partnership for Schools

C. One original hardcopy, one electronic file (USB compatible), and three (3) additional hardcopies are

required.

D. Proposals, modifications, or corrections received after the scheduled closing time of the receipt of

Proposals will not be considered. The City of Kingsport is not responsible for delays in delivery by

mail, courier, etc.

E. No submitted Proposal may be withdrawn for a period of one hundred twenty (120) days after the

scheduled closing time of the receipt of Proposals.

F. No oral interpretation will be made to any Proposer as to the meaning of the Proposal Specifications

or any part thereof. Each written request for clarification or interpretation shall be made in writing to

the City.

NOTE: It is the intent of the City to issue one (1) addendum, if necessary. Written request for clarification

and/or interpretation must be submitted in writing to the Procurement Manager by the end of the business

day, March 15, 2026, and any addendum will be issued by 4:00 P.M., Eastern Time, on March 27, 2026

and will be available online at https://www.kingsporttn.gov/city-services/purchasing. Written request shall

be submitted to the Procurement Manager by email at brentmorelock@kingsporttn.gov. It shall be the

Proposer’s responsibility to make inquiry as to the addenda issued. Any and all addenda shall become

part of the specifications, and all Proposers shall be bound by such addenda, whether or not received by

Proposer.

GENERAL TERMS AND CONDITIONS

A. Taxes – The City is exempted from Federal Excise Taxes, State of Tennessee and local sales taxes and

Proposer must quote prices which do not include such taxes, unless by law the taxes must be a part of the

price. Exemption Certificates will be furnished upon request.

B. Indemnification – The City of Kingsport, its officers, agents and employees shall be held harmless from

liability from any claims, damages and actions of any nature arising from the use of any service and/or

materials furnished by the Proposer, provided that such liability is not attributable to negligence on the part

of the using agency of failure of the using agency to use the materials in the manner outlined by the Proposer

in descriptive literature or specifications submitted with the Proposal. The City will not indemnify the

successful Proposer.

C. Patent Liability – The successful Proposer, at his own expense, will defend any suit which may be brought

against the City to the extent that it is based on a claim that the goods furnished through a contract/agreement

infringes a United States patent, and in any such suit will pay those costs and damages which are attributable

to such claims and finally awarded against the City.

D. Limitation of Remedies – Any remedies in the Proposer’s Proposal, to include Agreement, License Product

Agreement, Terms and Conditions, Literature, etc., that may be considered in agreement to waive the legal

rights of the citizens of the City of Kingsport may be considered cause for rejection.

E. All agreements related to the purchase and sale of any product pursuant to this bid document will include the

following conditions: "Notwithstanding anything in this section to the contrary, any provision of provisions of

this Section will not apply to the extent they are (it is) finally determined by a court of competent jurisdiction,

including Appellate review if pursued, to violate the laws or Constitution of the State of Tennessee."

F. BACKGROUND CHECKS – All Proposers shall comply with T.C.A. § 49-5-413, which requires a criminal

history records check conducted by the Tennessee Bureau of Investigation and the Federal Bureau of

Investigation for any person prior to permitting that person having contact with students or entering school

grounds when students are present. Proposer must certify that all of its employees will, prior to having contact

with students or entering on school grounds when children are present, successfully complete the required

background check or otherwise complied with T.C.A. § 49-5-413(d) and have no disqualifications under

T.C.A. § 49-5-413(d).

G. Insurance – During any work performed by the successful Proposer(s) on the premises of the City or

otherwise, the successful Proposer(s) agrees to take such measures as to effectually prevent any accident

to persons or property during or in connection with the work; and especially to indemnify and save harmless

the City from all loss, costs, damages, expense and liability for property damage and for bodily injuries to, or

death of, any persons, including without limitation, as to both property damage and bodily injury, and the

Proposer and the City and their representative agents and employees, occasioned in any way by the acts or

omissions of the Proposer, or the Proposer’s agents, employees, during or in connection with said work,

excepting only property damage, bodily injury or death caused by the sole negligence of the City, its agents

or employees.

The successful Proposer shall maintain such insurance as will protect it from claims under Workers’

Compensation Acts and from any claims for bodily injuries, including death, either to its employees or others,

and from all claims on account of property damage, which may arise in connection from said work.

All Certificates of insurance and policies shall contain the following clause: "The insurance covered by this

Certificate will not be canceled or materially altered, except after thirty (30) days‘ written notice has been

received by the City."

Insurance required with a minimum of One Million Dollars ($1,000,000.00) limits are Comprehensive General

Public and Professional Liability, Comprehensive Automobile Liability and Owner’s Liability. Malpractice

Insurance is required with a minimum limit of One Million Dollars ($1,000,000.00) per occurrence, Five Million

Dollars ($5,000,000.00) aggregate.

This requirement will be effective for the life of any contract/agreement entered into by the proposer and the

City.

H. F.O.B. – All prices will be quoted F.O.B. Kingsport, Tennessee, delivery to City of Kingsport’s location shall

be without additional charge.

I. By submission of a signed Proposal, the Proposer certifies total compliance with Title VI and Title VII of the

Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

J. Contracts and purchases will be made or entered into with the lowest, responsible, compliant Proposer

meeting specifications for the particular grade or class of material, work or service desired in the best interest

and advantage to the City of Kingsport. Responsible Proposer is defined as a Proposer whose reputation,

past performance, and business and financial capabilities are such that he would be judged by the

appropriate City authority to be capable of satisfying the City’s needs for a specific contract or purchase

order.

K. The City reserves the right to determine the low Proposer either on the basis of the individual items or on the

basis of all items included in its Request for Proposal, unless otherwise expressly provided in the Request

for Proposal. The City reserves the right to accept any item or group of items of any kind and to modify or

cancel in whole or in part, its Request for Proposal.

L. All contracts or purchase orders issued for this award will be governed by the laws of the State of Tennessee.

Arbitration is not permitted and if a dispute arises between the parties concerning any aspect of the contract

or purchase order and it cannot be resolved by mutual agreement, any party may resort to resolution of the

dispute by litigation in the state or federal courts for Kingsport, Sullivan County, Tennessee. The parties

waive their right to a jury trial. Mandatory and exclusive venue and jurisdiction for any disputes shall be in

state or federal courts for Kingsport, Sullivan County, Tennessee.

M. The City, in accordance with its governing directives, reserves the right to reject any and all Proposals, to

waive any informality or irregularities in Proposals and unless otherwise specified by the Proposer, to accept

any item.

N. All contracts, purchase orders, and any documents or material obtained by the City may be subject to

disclosure in whole or in part pursuant to the Tennessee Open Records Act set out in T.C.A. 10-7-503 et

seq. without regard to any provision contained in the document declaring information confidential.

O. All contracts or purchase orders will include a provision that is not assignable by the Proposer without the

written consent of the City.

Introduction

The City of Kingsport, Tennessee for its Kingsport City Schools is requesting proposals from qualified

vendors that are interested in performing all services necessary to implement and support the beverage

category in the City of Kingsport for its Kingsport City School facilities and Dobyns Bennett High School

Campus Concessions, except the cafeteria operations.

Kingsport City School Facilities and Dobyns-Bennett HS Campus Concessions

Kingsport City Schools has (13) school facilities located in Kingsport, TN. Dobyns-Bennett High School

is the only high school in the district and currently serves 2,250 students from the city of Kingsport as

well as Sullivan and Hawkins County. The district has two middle schools, John Sevier Middle School

(826 students) and Ross N. Robinson Middle School (924 students).

The Dobyns Bennett High School Campus complex includes the main school building and detached

buildings such as the music, CTE, ROTC, maintenance, athletics field house, Buck Van Huss Dome, J.

Fred Johnson Stadium, Indian Highland Athletic Complex, and Civic Auditorium. Also included are

campus areas such as the concession buildings, press rooms, skyboxes, stadium suites, player benches,

sidelines and locker rooms as they are considered part of the school campus.

Dobyns Bennett High School athletics program events require full-service concession operations.

Concession stands located in J. Fred Johnson Stadium operate during athletic events such as football

games, baseball games, softball games, and track and field events. There are (4) stationary concession

stands inside the J. Fred Johnson Stadium and one mobile unit at the track. The concession stand located

inside the Buck Van Huss Dome is in operation during basketball games, wrestling events, volleyball

games and other athletic events or competitions held at Dobyns-Bennett High School.

In addition to concessions, Dobyns-Bennett currently has five (5) POS beverage machines in various

locations (except for the cafeteria) throughout the school campus for students and teachers. The

beverage machines offer clear beverages only such as flavored water and juice. Teachers’ lounge area

offers clear beverages and a variety of soda.

Middle school sports are played at various venues. For John Sevier Middle School, volleyball, basketball

and softball are played at the school. For Ross N. Robinson Middle School, volleyball and basketball are

played at the school. Football for both middle schools is played at J. Fred Stadium; a concession stand

used by the middle schools is in the stadium. Baseball for Sevier is played at the Tribe Athletic Complex

and soccer for Sevier is played at Indian Highland Park. Softball for Ross N. Robinson Middle School is

played at the Tribe Athletic Complex; Ross N. Robinson baseball and soccer are played at various

venues, but concessions are not offered.

Response Process

The process of selecting an appropriate partner for beverage pouring rights and advertising is designed

to attract competitive bids from companies supportive of complementing Kingsport City School Facilities

and the School Athletic concessions areas.

Timetable

The following outlines the timing of responses:

March 7, 2026 RFP issued.

April 2, 2026 4:00 P.M. EST Proposal due.

Rejection

The City of Kingsport reserves the right to reject any proposal.

Addenda

Any interpretation, correction, or change of the RFP will be made by addendum.

Commodity Codes

• NAICS 541810Advertising Agencies
• NAICS 541890Other Services Related to Advertising

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