Project Information

Bid Title

B016-26 SUPPLY OF ELECTRICAL INVENTORY MATERIAL

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Dec 15, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

B016-26

Original Source

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Bid Documents

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Project Description

B016-26 SUPPLY OF ELECTRICAL INVENTORY MATERIAL

RFP Number:

B016-26

RFP Status:

Open

Start Date:

December 15, 2025

Close Date:

Wednesday January 14th, 2026 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

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LEGAL NOTICE

AND

INVITATION TO BID

B#016-26

The Brownsville Public Utilities Board will accept electronic and/or sealed bids for the

Supply of Electrical Inventory Material, until 5:00 PM, January 14, 2026, in the

Brownsville PUB Purchasing Office, 1155 FM 511, Olmito, Texas 78575. Electronic or

sealed bids received after this time will not be considered.

Bids will be publicly opened and read aloud on January 15, 2026 at 2:00 PM. Bidders can

request a copy of the bid tabulation by emailing hlopez@brownsville-pub.com. Vendors can

call in at 2:00 PM, January 15, 2026 to (956) 214-6020 to listen to the bid opening.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for

Proposal (RFP) and bid opportunities. Registration is available at registering on Bidnet

Direct's Texas Purchasing Group, if you haven’t already registered.

Detailed specifications may be obtained at Brownsville Public Utilities Board website at

https://www.brownsville-pub.com/rfp_status/open/.

Please mark on the outside of the envelope and on any carrier’s envelopes: "SEALED

BIDS FOR SUPPLY OF ELECTRICAL INVENTORY MATERIAL (B016-26),

JANUARY 14, 2026 5:00 PM", and send to the attention of Diane Solitaire, Purchasing

Department, 1155 FM 511, Olmito, TX 78575.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S.

Postal Service or any other courier system fails to deliver the sealed bids to the Brownsville

Public Utilities Board, Purchasing Office by the given deadline above. Bid will be accepted

via electronic transmission through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all bids and to waive irregularities

contained therein and to accept any bid deemed most advantageous to the Brownsville PUB.

BY:

Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 – Phone

Please submit this page upon receipt.

ACKNOWLEDGEMENT FORM

B#016-26 Supply of Electrical Inventory Material

For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6364 or (956) 983-6375 e-mail: hlopez@brownsville-

pub.com

Please e-mail this page upon receipt of legal notice. If you only received the legal notice and

you want the bid package mailed, please provide a method of shipment with account number

in the space designated below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return

this form via e-mail: hlopez@brownsville-pub.com or to dsolitaire@brownsville-

pub.com. This will ensure you remain active on our vendor list.

Date

Company:

Name:

Address:

City:

State:

Zip Code:

Phone:

E-mail:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE E-MAIL THIS PAGE

B016-26 Supply of

2

Electrical Inventory Material

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Hugo E. Lopez,

Purchasing Administrator

(956) 983-6375

or Diane Solitaire, Purchasing & Materials

Manager

(956) 983-6366

• Tentative Time Line

1. December 15, 2025 to January 14, 2026 - Vendors work on bid.

2. January 14, 2026 at 5:00 PM CST –Vendor must submit one (1) set of

original bid documents in a sealed envelope to:

Diane Solitaire, Purchasing

1155 FM511

Olmito, TX 78575

Bid #016-26 – Supply of Electrical Inventory Material

Due: January 14, 2026 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible for

missing, lost or late mail. Brownsville Public Utilities Board will accept electronic

transmission of sealed bids via Bidnet, only.

1. January 9, 2026- Last day to submit questions

2. January 15, 2026 - Open bids at 2:00 PM

3. January 16, 2026 – January 26, 2026 - Evaluate bids

4. January 28, 2026 – Provide Final Recommendations

5. February 9, 2026 - Send to Utilities Board for approval

6. Term of contract will commence February 2026

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive

– it is intended to indicate type and quality desired. Brands of like nature and quality will

be considered. If bidding on other than referenced specifications please provide

complete descriptive information of said article.

B016-26 Supply

3

Electrical Inventory Material

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension,

unit prices shall govern. Price shall remain firm until an award is made and for a

period of one year after original date of Purchase Order, unless otherwise stipulated.

All fields (UNIT PRICE, DELIVERY AND MANUFACTURER) in the Cost Sheets must

be completed. The data must be complete to identify the bidding brand.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make adjustments and/or

assist with coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment

and storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Bidders net price on bid items

2. Stock availability

3. Reputation of brand names offered

4. Reputation and location of the bidder

5. Time and conditions of delivery

6. BPUB financial and legal responsibility evaluations of any identified

teaming arrangements involving significant joint ventures, subcontractors

and suppliers

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an

individual, sole proprietorship, joint venture, Limited Liability Company or other entity

indebted to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment

directly to the vendor’s bank account. Successful vendor(s) will be required to receive

payments directly through Automated Clearing House (ACH) in lieu of a paper check. The

awarded vendor must agree to receive payments via ACH (Direct Deposit).

B016-26 Supply

4

Electrical Inventory Material

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign

vendor, will be required of all vendors doing business with the Brownsville PUB. If a W9

or W8 form is not made available to Brownsville PUB, the first payment will be subject to

income tax withholding at a rate of 28% or 30% depending on the U.S. status and the

source of income as per IRS Publication 1220. The W9 or W8 form must be included

with bid response. Attached are sample forms.

• Taxes

The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and

local Taxes. Do not include tax in the bid. If it is determined that tax was included in the

bid it will not be included in the tabulation or any awards. Tax exemption certificates will

be furnished upon request.

• Signing of Bid

Failure to sign bid will disqualify it. Person signing bid should show title or authority to

bind their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against

any employee or applicant for employment because of race, national origin, age, religion,

gender, marital or veteran status, or physically challenging condition.

• As Needed Basis

Material to be released on an “as needed” basis and be billed as such. However,

successful vendor must have stock readily available for immediate shipment to the BPUB.

Brownsville PUB will not accept the full quantity at one time as specified on Cost Sheet.

• Contract and Purchase Order

The supply of electrical inventory material will be delivered FOB Brownsville Public

Utilities Board, 1155 FM511, Olmito, TX 78575. The material will be received in releases

upon request and be billed as such. A contract for the electrical inventory material will be

placed into effect by means of a purchase order issued by the Brownsville Public Utilities

Board after tabulation and final approval by the Brownsville PUB Board.

• Terms (NOT APPLICABLE)

One (1) year from the date of award not to exceed the one (1) year or the awarded amount

whichever comes first, with the option to renew for an additional one (1) one year period if

agreed upon in writing by both parties.

B016-26 Supply

5

Electrical Inventory Material

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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