Project Information

Bid Title

RFP 17-26 Public Relations Firms for the Western Utility Complex

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Jul 10, 2026

Closing Date

Jul 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 17-26

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2026

Primary Contact
Maureen Lynch

Title
RFP 17-26 Public Relations Firms for the Western Utility Complex

Secondary Contact
Caleb Fisher

Number
RFP 17-26

Tertiary Contact
Lauren Wright

Type
Request for Proposal

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
New Smyrna Beach Utilities seeks proposals from qualified public relations firms to provide proactive communications, public education, and community engagement services in support of the Western Complex, also referred to as the Western Utilities Complex (WUC).

Dates(All times are listed as EST )

Broadcast Date
7/10/2026 8:00 AM EST

Question End Date
7/17/2026 2:30 PM EST

Sample Due Date

Due Date
7/27/2026 2:30 PM EST

Bid Opening Date

Question End Date Reminder Notification
5 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
0 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Request for Proposal	FINAL RFP 1726 PR Firm 7022667782486.7.pdf	RFP 17-26 Public Relations Firms for Western Utilities Complex	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RFP Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 5

Question	Date Asked	Answer	Date Answered
Is there a current PR contract or similar communications and PR services contract, and, if so, which firm is currently contracted to provide them?	7/10/2026 2:29:16 PM
What is the annual spend for PR services?	7/10/2026 2:30:09 PM
Is there an incumbent, and how long has the incumbent firm provided PR services to the NSBU?	7/10/2026 2:30:45 PM
What is the budget for this contract?	7/10/2026 2:31:51 PM
What is the budget for this contract?	7/10/2026 3:55:05 PM

Commodity Codes

Total: 2

Code	Description
[915-3]	Advertising/Public Relations (Incl. Skywriting)
[918-26]	Communications: Public Relations Consulting

Publications

Total: 1

Publication	Date
Orlando Sentinel Volusia Edition	7/8/2026

Commodity Codes

• NAICS 541613Marketing Consulting Services
• NAICS 541820Public Relations Agencies

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