Project Information

Bid Title

RFP Invitation, Category 2 -Internal Connections

Issuing Agency

Pocatello/Chubbuck School District #25

Location

Idaho

Published Date

Jan 20, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFP Invitation, Category 2 -Internal Connections

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REQUEST FOR PROPOSAL

2026 RFP-Category 2 Services-PCSD25

Internal Connections

E-Rate funding year 2026-2027, 470 Form # 260013216

Pocatello/Chubbuck School District No. 25

3115 Pole Line Road

Pocatello ID, 83201

Key Dates

Form 470 and RFP posted:

Bids due: February 12, 2026, 3:30 p.m.

Sealed Bid opening: February 12, 2026, 3:30 p.m.

Contract Awarded By: March 17, 2026

Questions

All Question from vendors Deadline: February 3, 2026 at 4:00 p.m.

Questions and responses will be posted to the following link as they are received.

Link to document

Bids

Bids should be submitted to Kevin Chatfield, Technology Coordinator, Pocatello/Chubbuck School

District No. 25 and be received by February 12, 2026 at 3:30 PM. Proposals will be publicly opened at

Pocatello/Chubbuck School District No. 25 on February 12, 2026 at 3:30 p.m. at 3115 Pole line Road,

Pocatello, Idaho 83201. All interested persons are entitled to attend the opening.

Bid item numbers and descriptions should be included on all bids. Bids not meeting the minimum

requirements for the service or hardware requested will not be considered. Bids shall include a vendor

SPIN and shall include a provision to be signed and dated by both parties of the agreement. All bids shall

have a unique identifier for positive identification by either party. Bids can be withdrawn up to the

opening date, but shall be binding after opening date.

Sealed bids, clearly marked, must be submitted via mail or in person:

Attn: Kevin Chatfield, RE: 2026 RFP-Category 2 Services-PCSD25

Pocatello/Chubbuck School District No. 25

3115 Pole Line Road

Pocatello, Idaho 83201

PURPOSE OF THIS RFP

Pocatello/Chubbuck School District No. 25 (hereinafter, ”The District”, aims to solicit proposals with the

intent of entering into a contract or contracts with a qualified company (Respondent or Respondents) to

obtain the products and services described in “Project Scope,” below. The District seeks proposals for

switches and licenses. Required and preferred specifications are found in “Project Scope,”, below.

TECHNICAL AND GENERAL REQUIREMENTS

TECHNICAL REQUIREMENTS

Wired/Wireless Network Equipment

The Respondent must be the manufacturer or authorized reseller of industry‐standard and industry‐

compliant internal connections, as defined by the current Eligible Services list.

GENERAL REQUIREMENTS

While The District prefers to work with one vendor, Respondents are not required to bid on all aspects of

this request to qualify.

The District prefers that they are billed only for the non‐discounted share and that the Respondent use the

Service Provider Invoicing (SPI) process to bill USAC directly for the discounted portion. However, The

District understands that the use of the SPI process may not be feasible if not supported by the timing of

the Funding Commitment Decision Letter (FCDL).

Notice to Proceed

Regardless of selection status, the presence of a fully executed agreement for goods or services, official

board action, a Funding Commitment Decision Letter (FCDL), or similar document or action, the

Respondent will not begin work until they receive a written a Notice to Proceed (NTP), Service Work Order

(SWO), Purchase Order (PO), or another like document from the school.

If the Respondent incurs costs prior to receiving a written NTP, SWO, PO, or similar document the

Respondent is solely responsible for these costs.

Billing

The Respondent must provide complete and accurate billing for both one‐time and monthly reoccurring

costs. At a minimum, invoices must include the school’s name and account number.

Invoices must include all charges separated by line items, including any applicable taxes and fees. Invoices

must identify eligible and ineligible items. Respondents who bundle eligible and ineligible costs into one

line item to hide ineligible items will be fully responsible for any loss of funds as a result.

Start of Service

The district expects to order the equipment on or about June 1, 2026.

Project Scope

SWITCHING AND MODULES/ Wireless Access Points/Back UP Power (UPS)/Cables

***The District is seeking bids for Network Switches/Modules/Accessories/WAPs/UPSs/Cables that

meet or exceed the specifications of the models indicated below. Installation will be performed by

district personnel.

Switches

Preferred Make Preferred Model/Function

Juniper or equivalent EX4100-48MP

Juniper or equivalent EX4100-12P

Juniper or equivalent Marvis for Wired networks licenses

Juniper or equivalent Marvis for wireless licenses

Juniper or equivalent Wifi management and assurance licenses

Juniper or equivalent Wired Assurance 48

Juniper or equivalent Wired assurance 12

Juniper or equivalent

Quantity

190

20

190

930

930

170

20

BRIEF AGENCY BACKGROUND [REQUIRED]

Please ensure that your proposal includes enough information to determine if your organization has the

background, experience, and resources, to complete this project on time and on budget, if selected. At a

minimum, this information must include:

Company history, including history in the Region/State of the proposed project.

Financial information with enough information to determine if you have the resources to complete a

project of this size, billing The District for only the undiscounted portion.

Location of central office and any local/regional/state offices relevant to the project.

PRICE OF ELIGIBLE AND INELIGIBLE GOODS AND SERVICES [REQUIRED]

General Pricing Requirements

Pricing in US Dollars

All pricing must be submitted in US dollars only.

Eligible and Ineligible Goods and Services

The Respondent's responsibility is to understand the eligible and ineligible components of the goods and

services included in their proposal and assume all liability in any misrepresentation of eligibility,

including compensating The District for any loss or reduction in funding due to their misrepresentation.

The Respondent is not, however, responsible for identifying use‐based eligibility. For example,

Uninterruptable Power Supplies (UPS) are eligible only when they are protecting eligible equipment. The

school’s responsibility is to identify eligible and ineligible percentages based on the use of goods and

services.

Taxes and Other Fees

The Respondent must include all taxes and other fees. Failure to include taxes and fees will render this

section non‐responsive.

Price Protection

All Proposals must include a certification of fixed pricing for the length of the contract.

Costs not Specified

While Respondents are not required to bid on all aspects of this RFP to be deemed responsive, they

must identify any components they are not bidding on as "no bid." The District will assume that if a

Respondent leaves any line at "$0.00," the item is provided at no cost. In cases where a Respondent

breaks an item down by individual component (e.g., a switch and a power supply), they must provide

pricing for each element.

Pricing of Optional Components

In reviewing the scope of work and technical specification, a Respondent might identify other goods or

services not included in this RFP that could enhance the user experience. The Respondent may include

these items as an attachment to the cost proposal with a brief description of why they are needed. The

District will not evaluate optional components as a part of this RFP process.

No Waiver Requirement for Pricing

Pricing proposals must be inclusive of all costs including any associated taxes, fees, or other similar. Cost

proposals are considered non‐waivable unless The District explicitly, and in a separate document, waives

a specific term or terms in the proposal. Signing a contract with different terms does not constitute a

waiver for the purposes of this procurement.

PROPOSED CONTRACT [REQUIRED]

Please include a sample contract that outlines the general terms and conditions associated with your

proposal.

MANUFACTURER’S WARRANTIES [REQUIRED]

Please include the manufacturer’s warranty for all hardware. Per program rules, a manufacturer’s

warranty for a period up to three years and that is provided as an integral part of an eligible component,

without a separate identifiable cost, may be included in the cost of the component.

REFERENCES [REQUIRED]

Respondents must provide three references, preferably from schools in Idaho and from customers of

comparable size/need. References must include the following required items:

Full name- Company/organization name

Position at the company/organization

Full address (street address, city, state, zip)

Telephone number

Email address

EVALUATION

Bids shall be evaluated according to the rubric below. For each category, the maximum points of each

category will be awarded to the proposals that best respond to the category descriptions below. The

weighting for each component is shown in the table below:

Section

Weight

Price of Eligible Goods and Services

50

References/Past Performance

30

Price of Ineligible Goods and Services if any

10

Brief Agency Description

5

Proposed Contracts

5

REQUIRED CONTRACT TERMS AND CONDITIONS

STANDARD TERMS AND CONDITIONS

While Respondents are required to submit a contract with standard terms and conditions as a part of

their complete response, any final contract will be negotiated between The District and respondent.

There is no expectation or assurance that The District will agree to the successful respondent’s standard

terms and conditions.

ASSIGNMENT

The Respondent may not assign or subcontract any portion of its obligation under this contract without

prior written permission from The District.

DEFINITIONS

Past performance includes any past performance, conduct, and direct experience with the Respondent

based on previous contracts with The District including, but not limited to:

Illegal or unethical conduct,

Refusal of the Respondent to honor submitted pricing,

Failure to meet service level agreements,

Failure to meet agreed‐upon timelines,

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