Project Information

Bid Title

Cemetery Mowing Services Bid

Issuing Agency

Gallatin city

Location

Tennessee

Published Date

Apr 16, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Cemetery Mowing Services Bid
Category:	City of Gallatin Bids
Status:	Open

Publication Date/Time: 4/16/2026 7:00 AM Closing Date/Time: 4/27/2026 2:00 PM Related Documents: Cemetery Mowing Services

Attachment Preview

Cemetery Mowing Services

4/16/2026

City of Gallatin

1.0 Introduction

The Gallatin Parks and Recreation Department is seeking bids for mowing the

grounds located at the Gallatin City Cemetery. Bids are due on Monday, April

27, 2026, at 2:00 PM, in a sealed envelope clearly marked: Bid: Cemetery

Mowing Services.

2.0 Technical Requirements

Vendor will mow grass on as needed basis.

Vendor will be required to trim around each tombstone and structure.

Vendor will not use any type of weed killing spray on site.

Vendor will be responsible for any damage to structure/tombstones.

Vendor shall make appointment with Pat Townsend to walk around site to discuss

expectations.

Vendor shall sign and agree to terms of contract included in the bid.

Vendor shall meet all insurance requirements in contract.

3.0 Evaluation of Proposals

The City of Gallatin will award the contract to lowest responsible and responsive

bidder meeting specifications, quality, and performance standards pursuant to the

Municipal Purchasing Act of 1983. Response will be based on the following

factors:

 Completeness of Response

 Cost

 Vendor Track Record, Including References

 Quality of Service

4.0 Contract Award

The City of Gallatin reserves the right to reject any or all proposals and to waive

any informality found therein. The City of Gallatin will award a contract based on

evaluations described above. Contract pricing is good for 1 year and may be

extended in 1 year increment up to 3 years if both parties agree to contract

pricing.

Page 1 of 10

5.0 Question and Appointment Submission Contact:

Gallatin Parks and Recreation Department

Attn: Pat Townsend

210 Albert Gallatin Ave.

Gallatin, TN 37066

Telephone: 615-708-8046

6.0 Proposal Submission

ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED

“Cemetery Mowing Services”

Bid Due Date: Monday, April 27, 2026, at 2:00 PM

Proposals shall be directed to the attention of:

Finance Department

Attn: Scott Beaman

132 West Main Street

Gallatin, TN 37066

Telephone: 615-451-5899

Page 2 of 10

Price Sheet

Mowing Services: $____________________ per cut

Name of Company: _____________________________________

Address:

_____________________________________

Telephone:

_____________________________________

Signature:

_____________________________________

Print Name:

_____________________________________

Title:

_____________________________________

Date:

____________________________________

Iran Divestment Act:

By submission of this bid, each bidder and each person signing on behalf of any bidder

certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and believe that

each bidder is not on the list created pursuant to §12-12-106.

Boycott of Israel.

Contractor certifies that it is not currently engaged in, and covenants that it will not, for

the duration of the Contract, engage in a Boycott of Israel, as that term is defined in Tenn.

Code Ann. § 12-4-127.

Title VI

It is the policy of the City of Gallatin to ensure compliance with Title VI of the Civil

Rights Act of 1964; 49 CFR, Part 21; related statutes and regulations to the end that no

person shall be excluded from participation in or be denied the benefits of, or be

subjected to discrimination under any program or activity on the grounds of race, color,

sex, age, disability or national origin.

Page 3 of 10

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement (“Agreement”) is made effective as of

_______________, 20__, by and between the City of Gallatin, Tennessee (“City”) and

_________________ (“Consultant”).

RECITALS:

WHEREAS, City is a private act municipal corporation with authority to enter into

contracts. City has complied with all purchasing policies and ordinances in procuring the

services described hereunder.

WHEREAS, Consultant is a professional, skilled in the services described hereunder, and

is available and willing to perform the services, as more fully described in this Agreement

and attached exhibits.

NOW, THEREFORE, it is agreed between the parties as follows:

Section 1.

Description of Services. Consultant shall provide the professional services as more fully

outlined in the attached Exhibit A (the “Services”). In the event a conflict exists between

this Agreement and any term in Exhibit A, the terms in this Agreement shall supersede

Exhibit A.

Section 2.

Performance of Services. The manner in which the Services are to be performed and the

specific hours to be worked by the Consultant shall be determined by the Consultant. The

City will rely on the Consultant to work as many hours as may be reasonably necessary to

complete the Services in a timely and thorough manner, exercising professional due care.

Section 3.

Payment to Consultant. In exchange for the services performed hereunder, City shall pay

Consultant amounts specified in the attached Exhibit A, but in no event shall amounts due

hereunder exceed $________ in any 12-month period.

Section 4.

Term/Termination. The term of this Agreement shall begin upon execution of this

Agreement by the City. This Agreement may be terminated by either party upon seven (7)

days written notice in the event of failure to perform in accordance with the terms of this

Agreement.

In the event of termination for fault, the Consultant shall be compensated for all Services

satisfactorily performed and accepted by the City and costs incurred up to the effective

date of termination for which Consultant has not been previously compensated.

Page 4 of 10

Upon receipt of notice of termination from the City, the Consultant shall discontinue the

Services unless otherwise directed and deliver to the City all data, reports, estimates,

summaries, and such other information and materials as may have been accumulated by

the Consultant in the performance of the Services under this Agreement, whether

completed or in process.

Section 5.

Insurance. The Consultant agrees to secure and maintain in full force and effect a policy

of professional liability insurance in a minimum amount of $1,000,000 providing coverage

for any negligent acts, errors or omissions by Consultant made during the term of this

Agreement. The Consultant shall furnish the City with a certificate of insurance showing

that the Consultant has complied with this Article prior to beginning any work under this

Agreement. Consultant and/or its insurer must provide thirty (30) days written notification

of any material change in the coverage or limits or cancellation of the policy to the City.

Section 6.

Workers’ Compensation. Consultant shall at its own expense keep in full force and effect

during the term of this Agreement Statutory Workers’ Compensation Insurance.

Section 7.

Indemnification. Consultant expressly agrees to indemnify and hold harmless City or any

of its officers or employees from any and all claims, damages, liability, or court awards

including attorney's fees that are or may be awarded as a result of any loss, injury or damage

sustained or claimed to have been sustained by anyone, including, but not limited to, any

person, firm, partnership, or corporation, in connection with or arising out of any omission

or act of commission by Consultant, or any of their employees or agents in performing

work pursuant to this Agreement. In the event that any such suit or action is brought against

City, City will give notice thereof to Consultant.

Section 8.

Standard of Care. Consultant shall perform its services in accordance with the standard

of professional care ordinarily exercised under similar circumstances by reputable

members of its profession in the same locality at the time the services are provided.

Section 9.

Assignment. This Agreement shall not be assigned by Consultant without the written

consent of the City.

Section 10.

Subcontractors. Consultant shall not subcontract any task it is to perform under the terms

of this Agreement without prior written consent of City.

Page 5 of 10

Commodity Codes

• NAICS 561730Landscaping Services

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