Project Information

Bid Title

RFP 2026- 504 Under-CDL Class 6 Service Truck

Issuing Agency

Taylor County

Location

Texas

Published Date

May 5, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026- 504

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 2026- 504
Bid Title:	RFP 2026- 504 Under-CDL Class 6 Service Truck
Category:	Invitations to Bid
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSAL (RFP 2026-504) Taylor County, Texas, is soliciting sealed bids for an Under-CDL Class 6 Service Truck. • Deadline: Proposals must be received by 2:00 P.M., Thursday, May 21, 2026, at the Taylor County Purchasing Department, 600 Pecan Street, Abilene, Texas 79602. • Project Scope: Procurement of one (1) new or used (2023 or newer) Class 6 Service Truck with crane and integrated systems. • Inspection Requirement: For vehicles located outside a 200-mile radius of Abilene, the vendor must deliver the equipment at their own expense for a one-day trial period. • Submission Format: One (1) original and one (1) copy must be submitted in a sealed envelope marked with the Bid Number (RFP 2026-504) and Title. • Requirements: Awarded vendors must comply with statutory insurance requirements and submit a Texas Ethics Commission Form 1295. • Contact: Direct inquiries and requests for specifications to www.taylorcounty.texas.gov or Scott Henderson, Purchasing Agent, at 325-738-8602 or For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 5/5/2026 12:00 AM Closing Date/Time: 5/21/2026 2:00 PM Submittal Information: See Proposal Documents Related Documents: RFP 2026- 504 Under-CDL Class 6 Service Truck

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County Of Taylor

Purchasing Agent

Scott Henderson

600 Pecan Street

Abilene, Texas 79602

Phone - 325-738-8602

FAX - 325-674-1375

E-Mail – Scott.henderson@taylorcounty.texas.gov

REQUEST FOR PROPOSAL

TITLE: Under-CDL Class 6 Service Truck

BID NUMBER: RFP 2026- 504

OPENING DATE: MAY 21, 2026

OPENING TIME: 2:00 P.M.

CONTACT PERSON: SCOTT HENDERSON

The Taylor County Commissioners’ Court is soliciting bids for furnishing the merchandise,

supplies, services, and/or equipment set forth in this Invitation to Bid.

All bids must be received in the Taylor County Purchasing Department, 600 Pecan Street,

Abilene, Texas, 79602, no later than 2:00 P. M. Thursday, May 21, 2026. Public Opening of

the bids will be held in the Commissioners’ Courtroom, Taylor County Courthouse, at that

time. All bids which are mailed, shipped, etc. should be addressed as follows:

Taylor County Purchasing Department

600 Pecan Street

Abilene, Texas, 79602

All bids must be in sealed envelopes clearly marked with Bid Number and Bid Title.

Completed Bids must contain one (1) original and one (1) copy. Original bid must be

clearly marked “ORIGINAL” and contain all original signatures.

The Taylor County Commissioners’ Court reserves the right to reject in whole or in part any

or all bids, waive minor technicalities, and award the bid which best serves the interest of

Taylor County.

Late bids will be returned to the Bidder unopened. Taylor County will not be responsible

for un-marked, or improperly marked bids or bids delivered to the wrong location.

Bids may be withdrawn at any time prior to the official opening. Alterations made before

opening time must be initialed by the Bidder to guarantee authenticity. After the official

opening, bids may not be amended, altered, or withdrawn without the recommendation of

the Purchasing Agent and the approval of the Taylor County Commissioners’ Court. All bids

become the property of Taylor County and will not be returned to the Bidder.

Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be

included in this bid.

The undersigned agrees, if this bid is accepted, to furnish any and all items upon which

prices are offered, at the price(s) and upon the terms and conditions contained in the

Invitation to Bid. The period of acceptance of this bid will be thirty- (30) calendar days

minimum unless a different period is noted by the Bidder.

Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid

Worksheet, bidders certify that:

1. A packing list or other suitable shipping documents shall accompany each shipment and

shall show (a) name and address of vendor, (b) name and address of the receiving

department, (c) Taylor County Purchase Order Number (if applicable), and (d) the

description of the material shipped, including item number, quantity, etc.

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2. Delivery terms and transportation charges are to be FOB Destination Freight Prepaid.

All charges for delivery and transportation are to be included in the bid price.

3. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan

Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of

the invoice or items, whichever is later. Invoices must be itemized and must reference

the Taylor County Purchase Order Number in order to be processed.

4. Payment shall not constitute an acceptance of the item(s) bid nor impair the County’s

right to inspect or any of it’s remedies.

5. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery to:

Taylor County Precinct 1

151 Arrington Rd

Abilene, Texas, 79604

ATTN: Randy Williams

6. Hours of delivery/service shall be between 8:00 a.m. and 4:30 p.m., Monday through

Thursday, unless otherwise stipulated.

7. All prices are to be firm for thirty (30) calendar days.

8. Bids should be unit prices using the Bid Worksheet form included with this bid. Purchases

will be made on a cash basis. In case the unit price of an item differs from the extended

price for the quantity bid, the unit price shall govern.

9. The price to be paid by the County shall be that contained in the Bid Worksheet. The

Bidder warrants to be no higher than Bidder’s current prices on orders by others for products

of the kind and specification covered by this agreement for similar quantities under similar

or like conditions and methods of purchase.

10. A list of references of current users is to be furnished in the bid worksheet. Failure to do

so may render the bid unresponsive. Current Taylor County vendors may omit this

requirement.

11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid,

regularly printed literature as published by the manufacturer, which sets out and describes

the goods, equipment, or supplies to be furnished by the bidder.

12. Any bids not conforming to the specifications shall be rejected. It will be the

responsibility of the bidder to conform to the specifications unless deviations have been

specifically cited by the vendor and acceptance made on the basis of the exception.

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13. The Commissioners’ Court will award the bid, which will be followed by the issuing of a

Purchase Order or a letter noting the award. The purchase order or letter of award, together

with the signed Bid Worksheet will be construed as the contractual agreement.

14. Special Notation: A comparative performance evaluation may be required to assist in

the determination of overall efficiency of similar units. This may include, but is not limited

to, samples of supplies or field test of equipment.

15. Item(s) bid is subject to the County inspection and approval within a reasonable amount

of time. If specifications are not met, material may be returned at bidder’s expense and risk

for all damages incidental to the rejection.

16. Evaluation Criteria shall include, but is not limited to the following:

A. Unit Price

B. Delivery

C. Vendors past performance record with Taylor County

D. Taylor County’s evaluation of vendors ability to perform

E. Taylor County’s experience with product(s) bid

F. Special needs and requirements of Taylor County

G. Results of performance evaluation (if requested or needed)

Taylor County reserves the right to select evaluation methods deemed most appropriate.

Each bid will be evaluated on a case-by-case basis, regardless of any previous evaluation

method.

17. All insurance requirements, including Workers’ Compensation, as outlined in the Texas

State Statutes shall be met prior to any delivery and shall remain in effect during the life of

this contract.

18. Whenever an article or material is defined by describing a proprietary product or by using

the name of a manufacturer, the term “or equal” if not inserted shall be implied. The specific

article or material shall be understood as descriptive, not restrictive.

19. Quantities indicated on the Bid Worksheet are estimates based upon the best available

information. The County reserves the right to increase or decrease the quantities to meet

its actual need without any adjustments in the bid price.

20. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to Taylor

County until Taylor County actually receives and takes possession of the goods, supplies,

equipment, or services at the point(s) of delivery.

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21. Continuing non-performance of the vendor in the terms of this Contract shall be a basis

for the termination of the contract by the County. Taylor County shall not pay for work,

equipment, or supplies that are unsatisfactory. Vendors will be given a reasonable

opportunity before termination to correct deficiencies. This, however, shall in no way be

construed as negating the basis for termination for non-performance.

22. Either party upon sixty- (60) days written notice prior to cancellation may terminate the

Contract.

23. The Bidder warrants that the product sold to the County shall conform to the standards

promulgated by the U. S. Department of Labor under the Occupational Safety and Health

Act of 1970.

24. The Bidder agrees that the goods, equipment, supplies, or services furnished under this

contract shall be covered by the most favorable commercial warranties offered by the

Bidder to any customer for such goods, equipment, supplies, or services.

25. Contractor shall provide the defense for and indemnify and hold harmless Taylor County

from all claims, suits, causes or action, and liability arising out of the execution of this

contract or in connection with Contractor’s use of the premises thereunder.

26. The Bidder shall not limit or exclude any express, written, or implied warranties and any

attempt to do so shall render this contract voidable at the option of Taylor County.

27. Certificate of Interested Parties

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of

the Government Code and applies to all contracts entered into on or after January 1, 2016.

The law states that a governmental entity may not enter into certain contracts with a

business entity unless the business entity submits a disclosure of interested parties to the

governmental entity at the time the business entity submits the signed contract to the

governmental entity. The law applies to all contracts/purchases of a governmental entity

that require an action or vote by the governing body of the entity.

With regards to Taylor County purchases, a vendor that is awarded a contract or purchase

that requires approval from Commissioner’s Court is required to electronically create a

Form 1295 through the Texas Ethics Commission website

(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm) and submit a signed

and notarized copy of the form to the County. A contract, including County-issued purchase

order, will not be enforceable or legally binding until the County receives and acknowledges

receipt of the properly completed Form 1295 from the awarded vendor.

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Commodity Codes

• NAICS 811111General Automotive Repair

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