Project Information

Bid Title

Facilities Needs Condition Assessment / Capital Reserve Analysis

Issuing Agency

City of Benicia

Location

California

Published Date

Dec 21, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP# 26-035

Original Source

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Bid Documents

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Project Description

Project ID: RFP# 26-035

Title: Facilities Needs Condition Assessment / Capital Reserve Analysis

Addenda: 0

Release Date: 12/19/2025

Due Date: 1/15/2026

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Facilities Needs Condition Assessment / Capital Reserve Analysis

Request for Proposal

Public Works

Project ID: RFP# 26-035

Release Date: Friday, December 19, 2025

· Due Date: Thursday, January 15, 2026 2:00pm

Posted Friday, December 19, 2025 7:51am

All dates & times in Pacific Time

Draft Response No Bid24 days, 20 hours, 47 minutes

Post Information

Posted At:Fri, Dec 19, 2025 7:51 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Benicia has identified 23 of its 36 total facilities citywide as requiring a comprehensive Facilities Condition Assessment and Facility Reserve Study. The assessment shall identify and document construction defects; building components exhibiting less than expected useful service life; and building systems that are at or nearing the end of their estimated useful life.

Building systems to be evaluated include, but are not limited to, substructure, building envelope and shell, conveyance systems, roofing, electrical systems, plumbing, pumps, heating systems, fire protection and sprinkler systems, hardwired smoke and carbon monoxide detection systems, seismic retrofit requirements, and compliance with the Americans with Disabilities Act (ADA).

Items with an individual repair or replacement cost of $3,000 or less shall be considered routine maintenance and excluded from the analysis.

The Facility Reserve Study shall include an estimated total cost per building for required maintenance activities and capital equipment replacement. In addition, each building shall be assigned a letter grade or numerical score reflecting its current overall condition.

Timeline

City Issues RFP:

December 19, 2025

Question Submission Deadline:

January 5, 2026, 4:00pm

Question Response Deadline:

January 9, 2026, 4:00pm

Proposal Submission Deadline:

January 15, 2026, 2:00pm

Negotiate and agree to final contract terms:

January 26, 2026

Award of Agreement:

February 17, 2026

Execute agreement:

February 18, 2026

Project Agreement Start Date:

March 2, 2026

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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