Project Information

Bid Title

RFP 26-043 Gas Supply ETRM

Issuing Agency

Huntsville Utilities

Location

Alabama

Published Date

Apr 2, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 26-043

Description:  RFP 26-043 Gas Supply ETRM
Bond Amount:
Pre-Bid Meeting Date:
Pre-Bid Meeting Location:
Bid Opening Date:
Bid Opening Location: Purchasing Conference Room, 112 Spragins St., Hsv, AL 35801

Bid Documents:

Email miranda.duke@hsvutil.org for the Exhibit A Excel Format sheet.

RFP 26-043 Gas Supply ETRM
RFP 26-043 Gas Supply ETRM Questionnaire

Attachment Preview

Request for Proposal

Energy Trade Risk Management (ETRM) Software Solution for Natural Gas Supply

Company Summary:

Huntsville Utilities (HU) is a municipal electric, natural gas, and water utility owned by the City of Huntsville

and governed by separate Board of Directors for the electric, natural gas, and water systems (collectively,

the “Boards”). Headquartered in Huntsville, Alabama, HU provides electricity, gas, and water to Madison

County and portions of surrounding counties.

The Gas Department’s goal is to provide superior customer service to our customers through the safest,

most reliable, and economical distribution system possible. The Gas Department operates and maintains

a 1,622-mile natural gas distribution pipeline system throughout Madison and Limestone County, which

provides natural gas service to the customers of Huntsville Utilities.

As of February 2026, HU has 65,333 gas customers and average annual consumption of 7.5 BCF. The Gas

Operations Department consists of new services, maintenance, corrosion control, heavy

construction/boring, landscaping, and the measurement control/gate station maintenance sections of the

company. The Gas Operations Department reports to the Gas Operations Director and Vice President of

Operations. The Gas Supply Department manages pipeline, storage, NAESB, ISDA, and prepay gas

contracts, daily scheduling, trend analysis, WACOG calculations, revenue forecasting, long-term system

supply and capacity requirements, confirmations, balancing, invoicing, and rate setting. The Natural Gas

Supply Supervisor reports to the Fiscal Strategy and Management Director, CFO, and Gas Purchasing

Committee. Our Systems Operations Department manages the load control functions from the city gate

stations to the gas distribution system and manages the demand forecasting tasks. System Operations

reports to the System Operations Director and Vice President of Operations.

Additional Relevant Information:

 Total system capacity of 81,000 Dth/Day capacity, and contracts with the following pipelines:

o Enstor/Black Bear Transmission, AlaTenn Pipeline

o Kinder Morgan, Southern Natural Gas Pipeline

o Kinder Morgan, Tennessee Gas Pipeline

o TC Energy, Columbia Gulf Transmission

 Storage contracts with the following:

o Kinder Morgan, Southern Natural Gas Pipeline

o Kinder Morgan, Tennessee Gas Pipeline

o Williams, Pine Prairie

 HU is a participant in seven prepay natural gas contracts that include baseload volumes and

loads for specific industrial customers.

 HU utilizes five City Gate Stations.

Additional information including copies of prior years’ annual reports and budget documents are available

at the HU website, under the Publications section - Huntsville Utilities (hsvutil.org). HU and its

representatives have exercised due care in preparing this Request for Proposal (RFP). All information

contained herein is believed to be substantially correct. However, interested parties should verify

information independently if desired. HU and its representatives do not warrant the accuracy of

information contained herein.

Objective

Huntsville Utilities requires the implementation of an integrated Energy Trading Risk Management (ETRM)

platform to support the end-to-end lifecycle of natural gas trading operations. Current processes rely on

a combination of legacy systems, spreadsheets, and manual workflows that limit real-time visibility into

trading positions, operational logistics, and financial risk. As HU’s natural gas trading activity and

operational complexity continues to grow, the existing tools are no longer sufficient to support efficient

trade capture, pipeline scheduling, risk analysis, and settlement processes. This creates operational

inefficiencies, increases the risk of data inconsistencies, and limits the ability to quickly respond to

changing market conditions. The new ETRM solution must provide a centralized platform capable of

integrating trading, scheduling, risk management, and settlement functions. The system should improve

data accuracy, automate operational processes, and deliver timely insights into portfolio exposure and

financial performance.

Expected Results

The implementation of a new ETRM solution should provide improved operational efficiencies with automated

trade capture, scheduling, and settlement workflows. Reduced reliance on spreadsheets and manual

processes. Streamlined collaboration between trading, scheduling, risk, and accounting teams. Real-time

visibility into trading positions and portfolio exposure. Improved monitoring of price risk and basis exposure.

Faster response to market volatility and operational changes. Centralized source for trades, operational, and

financial data. Improved auditability and regulatory compliance tests. Ability to onboard additional trading

locations, pipelines, and counterparties. Flexible architecture to support future technology integrations.

Scope of Work and Business Requirements

The ETRM solu on must capture the following:

 Deal Capture physical and financial natural gas trades including fixed price, index, basis, swing,

storage, transportation, park and loan, financial swaps and options, credit management, and

confirmations. Support structured pricing and custom deal parameters.

 Contract Management must be able to track contracted pipeline contracts, entitlements, MDQ,

points, rates and fuel, capacity release, injection and withdrawal ratchets.

 Scheduling and Logistics must include pipeline nominations and scheduling and have EDI

functionality. Must be NAESB compliant, and support all nomination cycles (Timely, Intraday 1,

Intraday 2, Intraday 3, and Evening). Manage multiple capacity contracts on each pipeline.

Manage multiple storage contracts inventory and values for injections, withdrawals, and

transfers. Must be able to track capacity release bids, awards, recalls, and re-puts as well as per

month pricing and per unit pricing. Must have the ability to produce a forecast or allow entry or

import of daily forecast, must allow for nomination cycle demand changes, and document

cuts/reductions from the pipelines. Must document critical maintenance, force majeure, and

curtailment notifications. Must have the ability to capture daily gate station actuals/delivery point

and provide reported daily imbalances on each contracted pipeline meter/delivery point.

 Risk Management that provides real-time position management, mark-to-market valuation,

profit and loss reporting, Value-at-Risk (VaR), scenario and stress testing, exposure monitoring by

counterparty, location, and contract type.

 Market Data Management that allows integration with market data providers, forward curve

management, basis differential tracking, customer curve creation and maintenance.

 Settlement and Accounting calculations must be automated, must be able to generate invoices,

must have the ability to produce pipeline statement reconciliation with imbalance tracking and

cash out reconciliation. Must track each contracted tariff rate component with volume, rate, and

totals, including fuel rates, electric power costs, commodity costs, ACA, SCRM, surcharges, cash

out pricing, OFO penalty tracking, and capacity release credit.

 Reporting and Analytics must provide standard operational and financial reporting, position and

exposure reporting, P&L attribution, regulatory and audit reporting, export capability for BI and

analytics tools.

 Technical Requirements must provide for cloud-based system, high availability and disaster

recovery capabilities, must be able to integrate with market data providers and pipeline EDI

systems. Must allow for product upgrades and changes for future technology efficiencies.

 Data Management must have a centralized data repository, provide historical data retention with

a minimum of 10 years, provide data governance and audit trails, secure role-based access

controls and views.

Statement of Qualifica ons (SOQ) Format

Interested par es must provide a detailed response and suppor ng documenta on, where requested, to

each of the following areas below. Submi als must be provided in Calibri (Body) size 11 font, with

standard margins.

 Transmittal Letter (maximum 1 page)

o The first page of the document shall be a letter from the company transmitting the SOQ

to HU. The letter must certify that the information provided in the SOQ is accurate and is

signed by an appropriate officer of the company. Include a statement indicating that the

company is willing to perform the services in accordance with the Master Services

Agreement without any modifications to the Agreement. Include in the letter the name

and contact information of the person to whom the questions about the SOQ should be

addressed.

 Table of Contents (maximum 1 page)

 General Information and Experience (maximum 5 pages)

o Provide general information about the company and its culture (brochures and

informative materials may be included as an appendix but must not take the place of

general information about the company).

o Indicate the primary physical location and time zone from which you will be providing

your services.

o Include an organizational chart and reporting lines

o The company shall include experience for the last 5 years in working with municipali es

and distribu on companies. This informa on should be listed out including

municipali es and distribu on companies, dates of work, details of responsibili es, key

staff over those roles and costs.

o Company shall indicate any and all pending or past li ga ons that could affect the

viability of the company’s interest in serving HU, opera on or financial stability. Top

finalists must supply their last three (3) years of audited financials.

o Provide details of subcontractors or firms that may be u lized for these services, to

include resumes and company informa on of the same as required above.

o Indicate the primary physical location and time zone from which you will be providing

your services.

 Project Team Qualifications and Resumes (maximum 3 pages – resumes are not included in

page counts)

o Provide a summary of the qualified experience and methodology in which this team will

perform the services requested.

o Provide resumes for each key staff proposed to be assigned to perform the services

requested for this RFP, to include primary physical location and time zones.

o Include an organizational chart and reporting lines for the assigned key staff members

specified for HU.

o Details of organization chart layout should include the personnel names, proposed

roles, and availability of the personnel that would perform requested services and

specifically identify the primary person(s) who will be responsible for managing the

relationship with HU.

 References (maximum 3 pages)

o Provide reference letters of three (3) clients on their company letterhead who have used

your services in the past five (5) years for whom these requested services are comparable

in scope to those specified in this RFP. At least one of the clients must speak to the

interested parties’ performance with a municipality or local distribution company.

o The references shall include names, addresses, and telephone numbers of the clients for

whom prior work was performed and include an explanation of the services provided.

 Exhibit A - Scope and Data Questionnaire (maximum 8 pages – landscape)

o Provide responses to each question in Exhibit A using the attached Excel template.

Ensure 'Wrap Text' is enabled for all cells so that all content is fully visible and legible

when printed for the RFP packet. Responses should utilize Calibri (Body) size 11 font.

o Questions left blank, will be deemed not applicable or as a no response.

Commodity Codes

• NAICS 221210Natural Gas Distribution

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