Project Information

Bid Title

Asphalt Laid in Place

Issuing Agency

Logan County

Location

Oklahoma

Published Date

Nov 19, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-13

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-13
Bid Title:	Asphalt Laid in Place
Category:	Six Month Bids
Status:	Open

Description: 6 mo. bid for furnishing asphalt laid in place for Logan County for the period of Jan-June 2026. See related documents. Publication Date/Time: 11/19/2025 8:00 AM Publication Information: Guthrie News Leader Closing Date/Time: 12/12/2025 4:00 PM Submittal Information: Logan County Clerk 201 County Way Guthrie OK 73044 Bid Opening Information: 9:00 AM, 12/15/2025 Related Documents: Bid 2026-13 Asphalt Laid in Place

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201 W County

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

Invitation to Bid

The Board of County Commissioners, Logan County, Oklahoma is seeking sealed bids for

ASPHALT LAID IN PLACE upon order for the period of January 1, 2026 to June 30, 2026

Bid # 2026-13

Date Published: November 19, 2025(Guthrie News Leader)

Bidding Period Closing Date and Hour: December 12, 2025@ 4:00 PM

Sealed Bid Opening Date and Hour: December 15, 2025@ 9:00 AM

Requesting Authority: Logan County Commissioners

Bid submissions are to be addressed to:

Logan County Purchasing Agent

201 County Way Rm 300

Guthrie, OK 73044

Please review the attached Terms and Conditions pertaining to the submission of this bid.

Please pay particular attention to Items 1 -3 of the Terms and Conditions. This item specifies how the bid

envelopes are to be identified to prevent inadvertent or premature opening of sealed bids. Your

compliance will ensure consideration of your bid by the awarding body. Late bids will not be considered.

Included in this packet are a Non-Collusion Affidavit and a Business Relationship Affidavit which must

be signed and submitted as part of the bid.

This packet contains:

1. Invitation to Bid

2. Terms and Conditions for Bidding

3. Non-Collusion Affidavit

4. Business Relationship Affidavit

5. Specifications

6. Bid Sheet

______________________

Troy Cole

Logan County Clerk

201 County Way Rm 300

Guthrie, OK 73044

201 W County

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

TERMS AND CONDITIONS

THESE ITEMS APPLY TO AND BECOME A PART OF THE BID

NO EXCEPTIONS TO THESE TERMS AND CONDITIONS WILL BE CONSIDERED

1. Submit bid in the ENCLOSED ORANGE MARKED ENVELOPE, addressed to: Logan

County Clerk, at 201 County Way Rm 300, Guthrie, OK 73044. One bid per envelope.

Bids may be submitted in other envelope provided the front lower left area is boldly and

plainly printed and highlighted with the following information:

Sealed Bid # 2026-13

Closing at 4:00 P.M. December 12, 2025

Bids received without this information will be rejected.

If using an overnight or delivery service envelope or mailer such as FedEx, UPS,

Priority Mail, the following information MUST be clearly placed on the front: SEALED

BID, BID#_2026-13_CLOSING DATE AND TIME DECEMBER 12, 2025 4:00 P.M.

_Bids received without this information affixed will be rejected.

Vendor may submit more than one bid. Each bid must be submitted in separate envelope

using the above guidelines.

2. All bids shall be entered on the Bid Form enclosed or a copy thereof. Bids are to be typewritten

or in ink. No bidder may withdraw his proposal for a period of thirty (30) days after the date and

hour set for the opening of bids.

3. The bidder shall attach the manufacturer’s name of the equipment or material to be furnished,

type, model numbers, manufacturer’s descriptive bulletins and specifications. All guarantees and

warranties should be clearly stated. This data shall be in sufficient detail to describe accurately

the equipment or material to be furnished. Manufacturer’s specifications, in respect to the

successful bidder, shall be considered as part of the contract with Logan County.

4. Any exceptions or deviations from written specifications shall be identified in writing and attached

to the bid form.

5. The enclosed Affidavit of Non-Collusion and Business Relationship Affidavit MUST be returned

with the bid.

6. Logan County reserves the right to reject any and all bids and to waive any technicalities in the

bidding.

7. Direct purchase of certain items of equipment or material by Logan County is exempt from Federal

Excise Tax and Oklahoma Sales Tax. In such cases, the bidder shall quote prices which do not

include Federal Excise Tax and Oklahoma Sales Tax.

8. Bid must show number of days required for delivery under normal conditions. Contractor must

keep the County advised at all times of the status of the order. For any exception to the delivery

date as specified on this order, vendor shall give prior notification and obtain written approval

from the Purchasing Agent. Default in promised delivery date, or failure to meet specifications,

201 W County

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

authorizes the County to purchase supplies elsewhere and charge the full increase of cost and

handling to defaulting contractor.

9. Bidder agrees to defend and save Logan County from and against all demands, claims, costs

expense, damage and judgments based upon infringement of any patent to goods specified in this

order or the ordinary use or operation of such goods by the County or use or operation of such

goods in accordance with the bidders’ direction.

10. If the bid requires a written contract, the successful bidders shall execute a written contract with

the County within ten (10) days after submission of the contracts to said bidder.

11. This bid is submitted as a legal offer, and any bid when accepted by the County constitutes a firm

contract.

12. All work shall be performed in accordance with the Manual on Uniform Traffic Control Devices

(MUTCT). The successful bidder shall furnish and place all warning devices and other traffic

control devices required to direct control and protect the traveling public during the complete

process of construction.

13. The Contractor hereby agrees to assume all risks and responsibilities inherent in performing the

contracted services and does hereby agree to defend, hold harmless, indemnify, release and forever

discharge Logan County and any of its officers, agents, employees, volunteers and servants from

and against any all claims, demands, and actions, causes of action, losses liabilities, or

expenditures of any kind, including court cost and expenses, accruing or resulting from any suits

or damage of any character resulting from injuries, damages, or death sustained by any person or

persons, or property, by virtue of the performance of this agreement either directly or indirectly.

201 W County

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

NON-COLLUSION AFFIDAVIT

Asphalt Laid in Place Bid #2026-13

STATE OF OKLAHOMA )

)SS

COUNTY______________)

A.

For purposes of competitive bids, I certify:

1. I am the duly authorized agent of _______________________________________________.

the bidder submitting the competitive bid which is attached to this statement, for the purpose of

certifying

the facts pertaining to the existence of collusion among bidders and between bidders and state officials

or employees, as well as facts pertaining to the giving or offering of things of value to government

personnel in return for special consideration in the letting of any contract pursuant to the bid to which

this statement is attached;

2. I am fully aware of the facts and circumstances surrounding the making of the bids to which

this statement is attached and has been personally and directly involved in the proceedings

leading to the submission of such bid; and

3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party to

the following:

a. Any collusion amount bidders in restraint of freedom of competition by agreement to bid

at a fixed price or to refrain from bidding;

b. Any collusion with any state official or employee as to quantity, quality or price in the

prospective contract, or as to any other terms of such prospective contract;

and

c. Any discussion between bidders and any state official concerning exchange of money or

other thing of value for special consideration in the letting of a contract.

B.

I certify, if awarded the contract, whether competitively bid or not, that neither the Contractors

nor anyone subject to the Contractor's direction or control has paid, given, or donated or

agreed to pay, give, or donated to any officer or employee of the State of Oklahoma any money

or other thing of value, either directly or indirectly, in procuring the contract to which this

statement is attached.

_______________________________________

(Signature of Affiant)

__________________________________

(Position in Company)

Subscribed and sworn to before me this _______ day of _____________, 20____

Notary Public_______________________________ Commission Expires________________________

201 W County

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

BUSINESS RELATIONSHIP AFFIDAVIT

STATE OF OKLAHOMA )

)SS

COUNTY OF_____________)

_______________________, of lawful age, being duly sworn, on oath says that he or she is an agent

authorized by the bidder to submit the attached bid. Affiant further states that the nature of any

partnership, or other business relationship presently in effect, of which existed within one (1) year prior to

the date of this statement with the architect, engineer, or other party to the project is as follows:

____________________________________________________________________________

Affiant further states that any such business relationship presently in effect of which existed within one

(1) year prior to the date of this statement between any officer or director of the bidding company and any

officer or director of the architectural or engineering firm or other party to the project is as follows:

____________________________________________________________________________

Affiant further states that the names of all persons having any such business relationships and the

positions they hold with their respective companies or firms are as follows:

____________________________________________________________________________

(If none of the business relationships herein above mentioned exist, affiant should so state.)

_______________________________________

(Signature of Affiant)

Subscribed and sworn to before me this _______ day of _____________, 20____

Notary Public_______________________________

My Commission Expires_______________________

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