Project Information

Bid Title

Construction: Multi-Site HVAC Upgrades Phase 2

Issuing Agency

Eugene School District 4J

Location

Oregon

Published Date

Apr 27, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Construction: Multi-Site HVAC Upgrades Phase 2

PROJECT NAME:

Multi Site HVAC Upgrades Phase II

Bid Due Date:

May 5 ^th 2026 at 2:00pm

Mandatory Pre-Bid Date:

April 21 ^st 2026 at 10:00am Location: Eugene School District 4J’s Facilities building: 715 West 4 ^th Ave Eugene OR 97402

Addenda:

1

Document Uploads:

Multi Site HVAC Upgrades – Addendum 1

Multi Site HVAC Upgrades – Mandatory Pre Bid Meeting Attendance

Multi Site HVAC Upgrades Phase II Project Manual

Monroe Middle School Project Drawings

McCornack Elementary School Project Drawings

Kennedy Middle School Project Drawings

Kelly Middle School Project Drawings

Edgewood Elementary School Project Drawings

Est. Const. Cost:

$5.3 Million

Status:

Active

Questions

For questions regarding this project, please contact the Project Manager:

• Name: Kirk Gebb
• Email: Gebb@4j.lane.edu

Hard copies are not provided by the School District.  It is the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda from the hyperlink.  It is important that all bidders correctly indicate all addenda on the bid form.

Attachment Preview

Proudly serving clients from Springfield, West Linn, and Bend.

HQ: 725 A Street, Springfield OR 97477

SystemsWestEngineers.com

(541) 342-7210

Addendum No. 1

Date: April 22, 2026

250036.01

To:

From:

Prospective Bidders

Systems West Engineers, Inc.

725 A Street

Springfield, OR 97477

Project: Eugene School District 4J, Multi-site HVAC Upgrades, Phase 2

This addendum forms a part of the Contract Documents and modifies the original Bidding

Documents dated April 8, 2026 as noted below. Acknowledge receipt of this addendum in the

space provided on the Bid Form. Failure to do so may subject the Bidder to disqualification.

GENERAL

1. School district Electrical Safe Work Conditions policy is attached.

BIDDERS QUESTIONS

1. Not used.

PROJECT MANUAL

1. Section 001113 Invitation to Bid: Replace section in manual with that attached with bid

date revised to May 5, 2026.

2. Section 004113 Bid Form: Replace section in manual with that attached with bid date

revised to May 5, 2026.

3. Section 004522 1st Tier Subcontractor Disclosure Form: Replace section in manual with

that attached with bid date revised to May 5, 2026.

DRAWINGS

1. Not used.

SUBSITUTION REQUEST APPROVALS

1. Not used.

SUBSITUTION REQUESTS NOT APPROVED

1. Not used.

End of Addendum No. 1

Addendum No. 1, 250036.01

1

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Paul E. Fooks, PE

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Attachments:

Specification Sections

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Section 001113 Invitation to Bid

Section 004113 Bid Form

Section 004522 1st Tier Subcontractor Disclosure Form

Electrical Safe Work Conditions policy

Addendum No. 1, 250036.01

2

SECTION 001113

INVITATION TO BID

Electronic bids will be received by Taryn Armstrong, Facilities Management Assistant, for the Multi-Site

HVAC Upgrades, Phase 2 on Tuesday, May 5, 2026 until the Deadline for Bid Submission at 2:00

p.m. local time. Email electronic Bid to: CIP@4j.lane.edu. There will not be a public opening. However,

Bid results will be posted on the 4j hyperlink listed below, following the deadline for submission of Bids.

Late Bids will not be considered. Bidders are encouraged to send a test email to the email address above

to ensure they have it correct and that we receive it accordingly. For purpose of receipt time, the sent

timestamp from the bidder’s email account will be used and an email receipt confirmation will be sent to

submitter.

Briefly, the work is described as: providing new split system direct expansion heat pump systems

in selected locations at five district schools. The project includes all necessary equipment,

refrigerant piping, control/signal wiring, condensate drainage systems; electrical upgrades

including wiring and circuit installation, to support the new heat pumps; roofing modifications;

and architectural finish repairs and alterations; perform Testing and Commissioning. Owner will

separately procure associated building automation controls.

Beginning April 13, 2026 Prime Bidders, Sub-bidders and Suppliers may obtain bidding documents at the

following hyperlink: http://www.4j.lane.edu./bids/. Hard copies are not provided by the School District.

It is the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding

Documents and all Addenda from the hyperlink.

A mandatory pre-bid conference has been scheduled for Tuesday, April 21, 2026 at 10:00 a.m. The

location of the conference will be at the district Facilities Services Eugene School District 4J Facilities,

715 West Fourth Avenue, Eugene, OR 97402. Statements made by the District’s representatives at the

conference are not binding upon the District unless confirmed by Written Addendum. Pre-qualification of

bidders is not required.

Each Bid must be submitted on the prescribed form and accompanied by an electronic copy of a Surety

Bond, Cashier’s Check, or Certified Check, executed in favor of Eugene School District 4J, in the amount

not less than ten percent (10%) of the total bid, based upon the total bid amount for those items bid upon.

It is important that all bidders correctly indicate all addenda on the bid form.

Either with the Bid or within two working hours of the Deadline for Submission of Bids, bidders shall

electronically submit, on the form provided, information regarding first-tier subcontractors furnishing labor

or labor and materials, as provided in ORS 279.C.370.

Bidders are required to hand deliver or mail by USPS, the original Surety Bonds, Cashier’s Check or

Certified Check and post marked within 3 days after Bid Due Date, May 5, 2026 at 2:00 p.m. Mail to

Facilities Management, Attention CIP, 715 West 4th Avenue, Eugene, Oregon 97402.

No bid for a construction contract will be received or considered unless the Bidder is registered with the

Construction Contractors Board or licensed by the State Landscape Contractors Board at the time the Bid

is made, as required by OAR 137-049-0230. A license to work with asbestos-containing materials under

ORS 468A.720 is not required for this project.

SWE#250036.01

011113 - 1

Invitation to Bid

For every bid $100,000 or greater, all Contractors and Subcontractors shall have a public works bond, in

the amount of $30,000, filed with the Construction Contractors’ Board (CCB), before starting work on the

project, unless exempt. A copy of the Contractors’ BOLI Public Works Bond shall be provided with the

executed contract documents.

Each Bid shall contain a statement indicating whether the Bidder is a “resident bidder”, as defined in ORS

279A.120.

Each Bid shall contain a statement that the “Contractor agrees to be bound by and will comply with the

provisions of ORS 279C.800 through 279C.870 regarding payment of Prevailing Wages”.

Contractor shall certify nondiscrimination in obtaining required subcontractors, in accordance with ORS

279A.110(4).

School District 4J reserves the right to (1) reject any or all Bids not in compliance with all public bidding

procedures and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60)

days from the date of bid opening, (3) waive informalities in the Bids, (4) select the Bid which appears to

be in the best interest of the District, or (5) reject any or all bids.

Date:

By:

Published:

Posted:

April 13, 2026

Taryn Armstrong, Facilities Management Assistant

Register Guard, Daily Journal of Commerce, and the OregonBuys eProcurement System

School District 4J Hyperlink: http://www.4j.lane.edu/bids/

END OF SECTION

SWE#250036.01

011113 - 2

Invitation to Bid

SECTION 004113

BID FORM

BID FOR: Multi-Site HVAC Upgrades, Phase 2

CIP Number: 462-900-P0125

Submitted to: Facilities/Eugene School District 4J Bid Deadline: 2:00 pm on May 5, 2026

Taryn Armstrong, Management Assistant

Email to: CIP@4j.lane.edu

Submitted by:

_______________________________________________________________________________

(Company Name)

BASE BID

The undersigned proposes to furnish all material, equipment, and labor required for the complete project,

and to perform all work in strict accordance with the Contract Documents for the lump sum price indicated

below with completion occurring on or prior to the dates indicated:

BASE BID:

Bid: ____________________________________________________ $ ____________________

(Words)

(Figures)

The undersigned agrees, if awarded the Contract, to substantially complete all Base Bid work on or

before the dates specified in Section 01 11 00.

BID SECURITY

Accompanying herewith is Bid Security, which is not less than ten percent (10%) of the total amount of

the Base Bid plus additive alternates.

STIPULATIONS

The undersigned acknowledges the liquidated damages provision included in the Supplementary

Conditions.

The undersigned agrees, if awarded the contract, to comply with the provisions of Oregon Revised

Statutes 279C.800 through 279C.870 pertaining to the payment of prevailing rates of wage.

The undersigned agrees if awarded the contract to comply with Oregon Revised Statutes 326.603 giving

the Owner authority to obtain fingerprints and criminal records check of Contractors, their employees, and

subcontractors providing labor for the Project.

The undersigned agrees, if awarded the Contract, to execute and deliver to the Owner within ten (10)

working days after receiving contract forms, a signed Agreement and a satisfactory Performance Bond

and Payment Bond each in an amount equal to 100 percent (100%) of the Contract Sum.

For every Agreement of $100,000 or greater in value, all Contractors and Subcontractors shall have a

public works bond in the amount of $30,000, filed with the Construction Contractors’ Board (CCB), in

compliance with ORS 279C.836, before starting work on the project unless exempt. Contractor agrees

to provide a copy of the Contractor’s BOLI Public Works bond with the signed Agreement as Specified in

the Supplementary Conditions.

The undersigned agrees that the Bid Security accompanying this proposal is the measure of liquidated

damages which the Owner will sustain by the failure of the undersigned to execute and deliver the above

named agreement and bonds; and that if the undersigned defaults in executing that agreement within ten

(10) days after forms are provided or providing the bonds, then the Bid Security shall become the

SWE#250036.01

004113 - 1

Bid Form

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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