Project Information

Bid Title

Janitorial Service for Development Services Building

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Jan 11, 2026

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-011

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	P26-011
Bid Title:	Janitorial Service for Development Services Building
Category:	Services
Status:	Open

Publication Date/Time: 1/9/2026 6:37 PM Closing Date/Time: 1/21/2026 3:00 PM Submittal Information: City Secretary Office Contact Person: CLIFTON.WILLIAMS@PORTARTHURTX.GOV Download Available: Yes Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: RFP - Janitorial Service for Development Services Building

Attachment Preview

CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

January 9, 2026

REQUEST FOR PROPOSAL

JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING

DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m., Central

Standard Time, Wednesday, January 21, 2026. (The clock located in the City Secretary’s office

will be the official time.) All proposals received will be read aloud at 3:15 p.m. on January 21,

2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened

in a manner to avoid public disclosure of contents; however, only the names of proposers will be

read aloud.

MARK ENVELOPE: P26-011

DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies of

your RFP to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Request for Proposal should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for

your convenience in submitting proposals for the enclosed referenced services for the City of Port

Arthur.

Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall

be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner

of the envelope.

ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP

submittal arrives at the above location by specified deadline regardless of delivery method chosen

by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 26

REQUESTS FOR PROPOSALS

JANITORIAL SERVICES FOR

DEVELOPMENT SERVICES BUILDING

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY

RESULT IN REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will

be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with

the enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 26

City of Port Arthur

Request for Proposals

Janitorial Service for the Development Services Building

OBJECTIVE:

The intent of this Request for Proposal (RFP) is to obtain the services of a qualified contractor to

perform Janitorial Services for the City of Port Arthur Development Services Building located at

300 4th Street. The contractor must perform Janitorial Services as specified in this RFP.

SCOPE OF SERVICE:

To set forth the requirements and conditions for performing Janitorial/Cleaning services for

location(s) listed below. The bidder shall perform the required services in all areas and shall be

qualified to furnish a complete and efficient custodial service, including all labor, supervision,

cleaning materials and equipment. The successful bidder(s) shall be prepared to perform each task

as stated according to the work schedule. Janitorial Services shall be provided (5) nights weekly,

Monday through Friday. ALL regular scheduled NIGHT cleaning listed below MUST be done

during the hours of 5:00 p.m. - 10:00 p.m., Monday through Friday. All areas determined to be

security areas shall be cleaned upon request by the facility administrator and may require the

presence of a representative of the agency.

CONTRACT PERIOD:

The term of this contract shall be for one year with the option to renew for up to two (2) additional

12 –month periods.

AREAS TO BE CLEANED:

300 4th Street – Development Services Building (i.e., one-story), including all restrooms (men and

women), break room and kitchenette area, conference rooms, and nooks.

SQUARE FOOTAGE:

The area to be cleaned is approximately 14,192 square feet of floor space, consisting of various

types of flooring, wall, and door and window material.

EMPLOYEES:

One (1) Supervisor will be on the job at ALL times when Contractor’s employees are working. The

supervisor’s and employees’ names and telephone number and supervisor’s pager number/cell

phone, if applicable, must be submitted before the contract begins.

Contractor shall supply sufficient employees to maintain the buildings as required in these

specifications. Personnel performing work under this contract shall be direct employees of the

Contractor. The Contractor must ensure that all personnel assigned to this work site have at least

one year’s experience in the janitorial services industry, either with the contractor or another

janitorial company. Should the maintenance of the building deteriorate, the Contractor will be

notified, in writing, and steps shall be taken by the Contractor to correct all problems. If the situation

Page 4 of 26

has not improved after a reasonable length of time, the Contractor shall be in violation of the contract

and appropriate action shall be taken to rescind the contract.

The City of Port Arthur shall have the right to require the dismissal from the premises covered by

the contract any employee(s) whose conduct is improper, inappropriate, or offensive as determined

by the City of Port Arthur. Any employee so dismissed from working on this contract shall not be

allowed to return to the premises without the written consent of the City. Personnel not employed

by the Contractor (including minors not employed by the contractor) shall not be permitted on the

work premises.

Employees must be physically and mentally capable of operating cleaning equipment and carrying

the workload.

Employees and/or custodians must be able to effectively communicate the English language both

orally and in writing.

INSPECTIONS:

The quality of the janitorial services performed under this contract shall be observed. Unscheduled

job-site inspections will be performed by the City Representative. Any deficiencies or unsatisfactory

performance shall be noted, and corrective action by the Contractor will be required. Continued

failure to abide by the City’s specifications will be grounds for termination of the contract. A

minimum of one (1) monthly daylight inspections will be made by the City Representative and

Contractor’s representative.

CUSTODIAN COMPLAINTS & SERVICE REPORTS:

Custodian Complaints & Service Reports, from different departments which experience cleaning

problems, will be turned into the Purchasing Office and will in turn be faxed to the Contractor. A

notice will also be placed in Contractor’s box in the Public Works Office. Janitorial service shall

pick up request and take corrective action immediately when possible or schedule such corrective

action.

REFERENCES/EXPERIENCE:

Each Bidder shall submit a list, with their bid, of three (3) commercial references for their

performance of similar janitorial services. Preferred references are those of similar size and scope

of work performed within the past twelve months. Please include name, address, telephone number

of business along with the name and title of the person to contact. Bidder shall have a minimum of

five (5) years of documented janitorial service experience.

The Contractor is responsible for instructing his/her employees on appropriate safety measures,

including but not limited to safe use of all chemicals, materials and supplies used to perform these

services. Walkways and halls shall be kept free of unattended mops, brooms, machines and other

tools. “Wet floor” signs shall be displayed in areas being wet or damp mopped. Signs shall be

removed and stored after floors have dried.

The contractor shall accompany a Designated City Employee on a tour throughout the areas to

receive this janitorial service to establish and mutually agree upon the condition of surfaces, fixtures,

furnishings and other City and personal property before starting work on this contract. Surfaces,

Page 5 of 26

Commodity Codes

• NAICS 561720Janitorial Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.