Project Information

Bid Title

Request for Proposal Classification and Compensation Study

Issuing Agency

Little Canada city

Location

Minnesota

Published Date

Feb 12, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:	Request for Proposal Classification and Compensation Study
Category:	Bid Opportunities
Status:	Open

Description: Little Canada is currently soliciting proposals from qualified consulting firms experienced in the development of a job evaluation and compensation system. It is desired to obtain a consultant who will assist the city in the following: Job Analysis Market Analysis Job Evaluation Creation of a new Classification and Compensation System Post Implementation Possible optional services, including a benefits analysis and job-description re-write Firm Qualifications To be considered, a consultant must be a full-service consulting firm with expertise in compensation structure analysis and maintenance and market pay analysis. The consultant must also be able to provide full support in the reclassification and classification of positions and have the tools available to train Little Canada staff in this process. The consultant should be able to demonstrate that its job evaluation and compensation system has been successfully implemented in at least three government entities, preferably within the State of Minnesota. Timeline Once a consultant has been identified and approved by the city council, the compensation committee would like to begin market analysis and job evaluation/pay structure analysis as soon as possible, but no later than May 1, 2026. Additionally, the compensation committee would ideally like the market analysis with recommendations to be complete by August 1, 2026. The committee is open to considering other timelines based on consultant resources or past experience. Number of positions The City of Little Canada employs approximately 19 regular full-time employees and three regular part-time employees in the following departments: administration, community development, parks and recreation, and public works. The city contracts for police and fire, and currently does not have any bargaining units. There are 23 current job classification descriptions (not including seasonal positions). A copy of job titles may be found in Appendix “B” of the attached document. Market Analysis The selected firm would work with the city to determine comparable peer communities (at least 12) based on factors such as scope of services, population, budget, staff levels etc. and, if possible, provide private sector data (ERI, Comp Analyst, BLS, etc.) for analysis Submittal For consideration to be given to any proposal submitted pursuant to this RFP, proposal materials must be submitted electronically by 4:30 PM, Monday, March 16, 2026, to laura.linehan@littlecanadamn.orgFor security reasons, you must enable JavaScript to view this E-mail address. . Questions Questions will be collected and responses redistributed. All questions are due by 4:30 PM, Monday, March 9, 2026, to laura.linehan@littlecanadamn.orgFor security reasons, you must enable JavaScript to view this E-mail address. . Please see the attached Request for Proposal document. Questions will be collected and then answered following the question deadline. Publication Date/Time: 2/12/2026 7:00 PM Closing Date/Time: 3/16/2026 4:30 PM Submittal Information: laura.linehan@littlecanadamn.org Related Documents: City of Little Canada Classification and Compensation Study Request for Proposal

Attachment Preview

Request for Proposal

Classification and Compensation Study

February 12, 2026

City of Little Canada

Laura Linehan

515 Little Canada Road

Little Canada, MN 55117

651-373-1975 l laura.linehan@littlecanadamn.org

Purpose

Little Canada is currently soliciting proposals from qualified consulting firms, experienced in the

development of a job evaluation and compensation system. It is desired to obtain a consultant

who will assist the city in the following:

Job Analysis

• Enlist all staff to participate in a job analysis questionnaire process to ensure job duties

and responsibilities are accurately reflected

• Review current job descriptions

• Review current position titles for accuracy and best practice for level of work conducted

Market Analysis

• Conducting a full market analysis of current pay ranges for each position, and possible

future positions

• Work with the city to determine comparable peer communities (at least 12) based on

factors such as scope of services, population, budget, staff levels etc. and, if possible,

provide private sector data (ERI, Comp Analyst, BLS, etc.) for analysis

• Provide an easy-to-understand report that articulates each position relevant to position

in market

Job Evaluation

• Provide a job evaluation tool that is compliant with state requirements and utilize “Hay

method-like” principles to ensure accurate and equitable job evaluation

o Please provide a system that is outside of the state system

o If only the State Job Match Evaluation System is provided as methodology, please

state this

• Score each current position

• Provide the city with a usable tool for the future to score new positions

Classification and Compensation System

• Develop a new compensation system that reflects both market and job evaluation

• Test new compensation system to ensure pay equity compliance

• Attend and present at applicable Personnel Committee meetings, City Council

Workshops, and City Council meetings as requested

• Develop implementation scenarios for implementing new system with cost projections

Post Implementation

• Train staff on new job evaluation and compensation system

• Provide the city with a usable tool for the future to score new positions

• Develop and facilitate a process for appeals

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Additional Optional Services

• Benefits Analysis

• Re-write job descriptions

o Leave template for future positions

All prospective consultants will be afforded full opportunity to submit statements of

qualifications in response to this request and will not be discriminated against on the grounds

of race, religion, color, national origin, age, sex, or disability in consideration for an award of

any contract entered into pursuant to this notice.

This request for proposal (RFP) is an invitation by the City of Little Canada for consultants to

submit an offer, which may be subject to subsequent discussion. It is not a request for

competitive bids. Submittal of a proposal does not create any right in or expectation to a

contract with the City of Little Canada. Little Canada reserves the right to reject any or all

proposals and the city further declares that it will incur no financial obligations for any costs by

any company in preparation of their proposal.

Statement of qualifications

To be considered, a consultant must be a full-service consulting firm with expertise in

compensation structure analysis and maintenance and market pay analysis. The consultant

must also be able to provide full support in the reclassification and classification of positions

and have the tools available to train Little Canada staff in this process. The consultant should be

able to demonstrate that its job evaluation and compensation system has been successfully

implemented in at least three government entities, preferably within the State of Minnesota.

Criteria for selection

Members of a selection committee will evaluate each submitted proposal to determine those

firms who may be invited for oral interview. The selection committee will recommend a

contract with one firm after reviewing qualifications.

All proposals submitted will be evaluated using the following criteria:

A. Compliance with RFP

B. Understanding of the project

C. Services to be provided

D. Type of job evaluation system(s) the firm is familiar with and provides as part of services

E. Ease and method of post-contract maintenance of the classification and compensation

system

F. Ability to complete the work within the time specified

G. Qualifications of the firm, including but not limited to its experience and personnel

assigned to the project and any subcontractors, if any

H. Professional references

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I. Results of oral interview/presentation

J. Cost

Cost and fee arrangements

The consultant must provide a proposal with the maximum cost for the project based on the

project as described herein. To the extent desired, additional recommendations, services, or

options may be included as optional additions to the project. These optional items shall be

priced separately from this request for proposal.

City of Little Canada background information

The City of Little Canada is conveniently located near the St. Paul and Minneapolis downtowns

on I35E and I694. Little Canada has maintained the best of what a small-town feel means while

being in the heart of the Metro area. A variety of great parks, trails, schools, and new and

established neighborhoods provide residents with a high quality of life.

With a population of 10,819 (2020 Census), Little Canada’s demographics continue to grow in

diversity, with over 13.6% identifying as Asian alone/non-Latinx, over 11.9% identifying as

Hispanic or Latinx, and over 8.4% identifying as Black alone/non-Latinx.

Employee demographics

The City of Little Canada employs approximately 19 regular full-time employees and three

regular part-time employees in the following departments: administration, community

development, parks and recreation, and public works. The city contracts for police and fire, and

currently does not have any bargaining units. There are 23 current job classification

descriptions (not including seasonal positions). A copy of job titles may be found in Appendix

“B.”

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Department breakdown

Department

Administration

Community Development

Parks and Recreation

Public Works

Department

Administration

Community Development

Parks and Recreation

Public Works

Number of Regular Full-Time Employees

6

2

4

7

Total 19

Number of Regular Part-Time Employees

1

2

0

0

Total 3

Existing compensation system

Currently, the city uses the State of Minnesota System Job Evaluation as a job classification

system.

Overall scope of work

Communications expectations

The successful consultant will be required to meet with the key personnel at the initiation and

conclusion of each phase of the study. Additionally, any reports on the results of the study or

recommendations during any part of the project will also be provided in writing. The city

further expects ongoing and open communications between designated city representatives

and the consultant over the course of the project. All products and recommendations must

comply with applicable State and Federal law and enhance the city’s ability to obtain and retain

qualified personnel.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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