Food Supply and Distribution Services

Project Information

Bid Title: Food Supply and Distribution Services
Issuing Agency: Manatee County School District
Location: Florida
Published Date: Mar 31, 2026
Closing Date: Apr 15, 2026
Government Level: State & Local
Status: Closed
Ref. #: 27-0009-KD
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Main

Agency
Manatee County School District

Status
Active

Fiscal Year
2027

Primary Contact
Kimberlie Dufon

Title
Food Supply and Distribution Services

Secondary Contact

Number
27-0009-KD

Tertiary Contact

Type
Request for Proposal

Department

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services

The purpose and intent of this request for proposal is to select one (1) main-line food service

distributor to warehouse and deliver all types of food products, including, but not limited to, main

entrée, beverages, grocery/staple items, produce, and paper products for delivery to approximately

52 District facilities with additions, as needed, and to secure firm fixed fee, for the specified contract

period per the United States Department of Agriculture (USDA) requirements. Proposers must

commit to maintaining and enforcing the highest levels of service quality and standards for the entire

term of this contract and any subsequent renewal periods. The awarded supplier will be required to

competitively bid the products that the School District of Manatee County requests. The contract

will also include the storage and delivery of USDA Commodity processed products. The enrollment

of School District, Charter, and contracted schools served by the School District of Manatee County

Food and Nutrition Services (SDMC FNS) 2024-2025 school year is approximately 52,000 students.

Student enrollment may fluctuate throughout the contract period and respective renewals.

The awarded distributor will be responsible for:

1. Frozen, Refrigerated, Grocery, and Dry Foods

a. The storage and delivery of specified products (approximately 600 items) at a

fixed fee.

b. Ability to competitively bid new menu items or non-food items that are requested

by the District at least twice during the school year.

2. USDA Commodity Foods

Administration, warehousing, delivery, reporting, and tracking of USDA

processed food items. USDA processed food items are invoiced at a “Net-off

Invoice” or “Modified Fee for Service Invoicing” where pricing has been directly

negotiated between the manufacturer and SDMC FNS. The awarded vendor

must have a separate reporting for USDA processed commodity items.

3. Deliver supplies and “emergency” products, as required.

Specifications and the quality standards of service set forth in this bid.

Category 1 (Commercial Products): Includes frozen, refrigerated, grocery and dry items. The

awarded vendor will be required to competitively bid and purchase items in this group. The fixed fee

per case for commercial products will be added to the invoiced price.

Category 2 (Market Items and Produce): Items that the product cost fluctuates, and the distributor

is unable to secure long term pricing based on supply and demand. No pricing required at this time.

Pricing will be determined after award.

Category 3 (USDA Commodity Processed Foods): These are foods purchased by USDA for donation

in food assistance programs, or for donation to entities assisting eligible persons, in accordance with

legislation authorizing such purchase and donation. USDA Foods processing allows state distributing agencies and eligible recipient agencies, such as school districts, to contract with commercial food

processors to convert raw bulk USDA Foods into more convenient, ready-to-use end products.

USDA Foods processing is governed by regulations contained in the Code of Federal Regulations at

Title 7, Part 250, Subpart C. The awarded vendor will be responsible for purchasing, receiving,

storing, distributing, reporting and tracking these items. The awarded vendor will honor the price

negotiated by District and add the fixed fee per case for commodity processed products to the

invoiced price. Fixed fee for administration, warehousing and distribution of processed, USDA

Commodities and opportunity buys.

Currently the School District of Manatee County is not purchasing “brown box” USDA commodity

foods. If the need arises in the future, the District would negotiate with the awarded vendor and a

mutually agreed upon addendum would be added to this contract.

Category 4 (Direct Purchase from Manufacturers): Occasionally, the District may choose to

purchase these products through their distribution contract. These are products that the districts

shall have the option to purchase and receive in high volume directly from manufacturers at the

same fixed fee.

This proposal shall be awarded on an ALL OR NONE basis to the responsible proposer with the

highest evaluation score. Proposals recommending utilization of joint, consortium, or other

bids/contracts will be considered non-responsive.

Dates(All times are listed as EST )

Broadcast Date
3/31/2026 8:00 AM EST

Question End Date
4/6/2026 11:30 PM EST

Sample Due Date

Due Date
4/15/2026 3:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
5 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
5 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date Time Mandatory Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date Time Location

Documents

Total: 3

Type Name Description File Type

Request for Proposal 270009rfp.pdf 270009rfp PDF

Request for Proposal 270009 Attachment 1 - Market Basket.xlsx 270009 Attachment 1 - Market Basket Excel

Request for Proposal 270009 Attachment 2 - USDA Required Forms.pdf 27000- Attachment 2 - USDA Required Forms PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No

Display Build Sheet File Upload Field
No Display Options File Upload Field
No

Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No

Display Lead Time Field
No Display Standard Packaging Field
No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RFP Response

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question Date Asked Answer Date Answered

Commodity Codes

Total: 139

Code Description

[385-6] Bread

[385-12] Cakes, Cookies, Dough, Pastries, etc.

[385-14] Coffee

[385-17] Dairy Products, Frozen (Not Otherwise Classified)

[385-18] Desserts (Except Cake and Pastry)

[385-30] Eggs

[385-31] Eggs and Egg Mixes, Freeze Dried

[385-41] Entrees, Freeze Dried: Meat, Poultry and Seafood

[385-42] Entrees, Meat (Includes Beef and Pork)

[385-44] Entrees, Poultry

[385-46] Entrees, Seafood

[385-47] Entrees, Specialty (Including Corn Dogs, Lasagna, Mexican Food, etc.)

[385-48] Fruits

[385-49] Fruits, Frozen, Organic

[385-54] Juices

[385-56] Pancakes and Waffles

[385-57] Pizzas

[385-58] Pretzels, Soft Frozen

[385-64] Salad Mixes, Frozen

[385-65] Sandwiches, Ready-Made

[385-66] Seafood, Freeze Dried (Not Entrees)

[385-67] Seafood, Frozen (Not Entrees)

[385-84] Soups and Sauces, Frozen

[385-95] Vegetables, Freeze Dried

[385-96] Vegetables, Frozen

[385-97] Vegetables, Frozen, Organic

[375-15] Bread, Rolls, etc. (Including Brown and Serve Items)

[375-30] Cakes, Cookies, and Pastries

[375-45] Doughnuts, Fried Pies, Bagels, etc.

[375-50] Pastry Shells

[375-52] Pies

[375-54] Pizzas

[375-60] Taco Shells and Tortillas

[380-10] Butter (See 390-56 for Margarine)

[380-15] Cottage Cheese

[380-30] Cream, All Types (Including Sour Cream)

[380-33] Desserts, Milk Based (Not Otherwise Classified)

[380-35] Eggnog and Mix

[380-45] Ice Cream

[380-50] Ice Milk

[380-60] Mellorine

[380-75] Milk, All Types

[380-80] Sherbet

[380-85] Toppings, Whipped, Refrigerated

[380-90] Yogurt

[390-2] Aquatic Invertebrates (Octopus, Squid, Anemones, Sea Cucumbers)

[390-3] Bread, Refrigerated Dough

[390-5] Casings, Meat, All Types

[390-7] Cheese

[390-15] Dips, Food

[390-21] Eggs, Fresh

[390-28] Fruits, Fresh

[390-29] Fruits, Fresh, Organic

[390-33] Hors djoeuvres, meat trays, vegetable trays, dessert trays, etc. for meetings and parties

[390-35] Ice

[390-42] Ice, Dry

[390-56] Margarine (See 380-10 for Butter)

[390-49] Meat: Cured, Fresh, and Frozen

[390-63] Poultry, Dressed

[390-68] Salad Mix, Fresh

[390-69] Salted or Smoked Foods (Fruit, Meat, Seafood, Nuts, etc.)

[390-71] Sandwiches, Ready Made, Deli, Fresh

[390-70] Seafood, Fresh

[390-72] Shellfish, Fresh

[390-75] Shortening (Except Vegetable) and Lard

[390-77] Tamales, Fresh

[390-84] Vegetables, Fresh

[390-85] Vegetables, Fresh, Organic

[390-91] Water, Drinking (Incl. Distilled, Mineral, Sparkling and Spring)

[393-31] Baby Foods, Canned

[393-32] Baking Powder

[393-33] Beverage Base (Not Fountain)

[393-30] Beverages, Thirst Quenching, w/Electrolyte

[393-4] Bread Mixes, All Types

[393-3] Breading

[393-34] Candy, Confectionery and Marshmallows (Including After Dinner Mints or Savories)

[393-35] Cereals, Ready-to-Eat

[393-36] Cereals, Uncooked

[393-10] Chips, All Types

[393-37] Cocoa and Chocolate

[393-38] Coconut

[393-39] Coffee Extender

[393-40] Coffee, Instant (Regular and Decaffeinated)

[393-41] Coffee, Whole Bean and Ground

[393-6] Combination Meals, Shelf Staple (To Include Ready to Eat Prepared Meals) MRE

[393-5] Cones, Ice Cream

[393-42] Cornstarch, Cooking

[393-43] Crackers and Cookies, Packaged

[393-44] Cream Substitute and Other Non-Dairy Items

[393-45] Curing Compounds, Meat

[393-46] Desserts: Packaged, Canned, and Mixes (Includes Cake Mixes, Gelatins, Icings, Pie Fillings, etc.)

[393-47] Diet Foods, All Types (Also See Class 271-28)

[393-48] Dressings, Condiments, Sauces, and Gravies

[393-49] Eggs and Meringue, Powdered

[393-50] Extracts, Flavoring, and Food Coloring

[393-51] Flour

[393-52] Flour, Binder

[393-97] Food Products, Scrap or Waste

[393-54] Fruits, Canned, Processed and Preserved (Incl. Fruit Sauces and Puree)

[393-55] Fruits, Dried

[393-53] Fruits, Vegetables, and Full Meal Entrees, Dehydrated

[393-56] Grocers' Miscellaneous Items: Cake Decorations, Candles, Canned Fuel, Food Preservatives, Matches, Meal Kits, Toothpicks, etc.

[393-57] Honey

[393-58] Ice Cream Mix, Emulsifiers, Stabilizers, and Toppings

[393-59] Jams, Jellies, and Preserves

[393-60] Juices, Fruit and Vegetable (Not Frozen)

[393-62] Meal, Corn

[393-63] Meat and Meat Products, Canned (Incl. Meat Substitutes)

[393-64] Milk, Evaporated and Condensed

[393-65] Milk, Powdered

[393-66] Mincemeat

[393-67] Nuts, Edible (Incl. Sunflower Seeds)

[393-61] Pasta (Including Macaroni, Noodles, and Spaghetti)

[393-68] Peanut Butter

[393-69] Pickles, Relishes, and Olives (Including Pickled Foods)

[393-71] Popcorn

[393-70] Protein Food Supplement

[393-95] Recycled Grocer's Miscellaneous Products

[393-72] Rice

[393-73] Salt, Table

[393-93] Sanitizer, Liquid (For elimination of Bacteria, Viruses and Fungi caused by contact with Food)

[393-74] Seafood, Canned

[393-75] Shortening and Oil, Vegetable (Cooking Oil) (To include Shortening Filter Powder)

[393-76] Soda, Baking

[393-77] Soft Drinks

[393-78] Soup, Soup Base, and Entree Mixes, Canned and Dehydrated (Incl. Bouillon)

[393-79] Soy Products: Extender, Flour, Grits, Meatless Products, etc.

[393-80] Spices, Seasonings, Starches (To Include Seasoned Salt and Pepper)

[393-81] Sugar and Sweeteners

[393-82] Syrups and Molasses (Except Fountain)

[393-83] Syrups, Fountain

[393-84] Tea (Not Instant)

[393-85] Tea, Instant

[393-86] Vegetables, Canned (Incl. Canned Salads)

[393-87] Vegetables, Dried, Beans, Peas, etc.

[393-88] Vinegar

[393-89] Wheat Germ

[393-90] Yeast

[962-40] Food Distribution Services

Publications

Total: 0

Publication Date
Commodity Codes: NAICS 722310Food Service Contractors

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Type	Name	Description	File Type
Request for Proposal	270009rfp.pdf	270009rfp	PDF
Request for Proposal	270009 Attachment 1 - Market Basket.xlsx	270009 Attachment 1 - Market Basket	Excel
Request for Proposal	270009 Attachment 2 - USDA Required Forms.pdf	27000- Attachment 2 - USDA Required Forms	PDF

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Code	Description
[385-6]	Bread
[385-12]	Cakes, Cookies, Dough, Pastries, etc.
[385-14]	Coffee
[385-17]	Dairy Products, Frozen (Not Otherwise Classified)
[385-18]	Desserts (Except Cake and Pastry)
[385-30]	Eggs
[385-31]	Eggs and Egg Mixes, Freeze Dried
[385-41]	Entrees, Freeze Dried: Meat, Poultry and Seafood
[385-42]	Entrees, Meat (Includes Beef and Pork)
[385-44]	Entrees, Poultry
[385-46]	Entrees, Seafood
[385-47]	Entrees, Specialty (Including Corn Dogs, Lasagna, Mexican Food, etc.)
[385-48]	Fruits
[385-49]	Fruits, Frozen, Organic
[385-54]	Juices
[385-56]	Pancakes and Waffles
[385-57]	Pizzas
[385-58]	Pretzels, Soft Frozen
[385-64]	Salad Mixes, Frozen
[385-65]	Sandwiches, Ready-Made
[385-66]	Seafood, Freeze Dried (Not Entrees)
[385-67]	Seafood, Frozen (Not Entrees)
[385-84]	Soups and Sauces, Frozen
[385-95]	Vegetables, Freeze Dried
[385-96]	Vegetables, Frozen
[385-97]	Vegetables, Frozen, Organic
[375-15]	Bread, Rolls, etc. (Including Brown and Serve Items)
[375-30]	Cakes, Cookies, and Pastries
[375-45]	Doughnuts, Fried Pies, Bagels, etc.
[375-50]	Pastry Shells
[375-52]	Pies
[375-54]	Pizzas
[375-60]	Taco Shells and Tortillas
[380-10]	Butter (See 390-56 for Margarine)
[380-15]	Cottage Cheese
[380-30]	Cream, All Types (Including Sour Cream)
[380-33]	Desserts, Milk Based (Not Otherwise Classified)
[380-35]	Eggnog and Mix
[380-45]	Ice Cream
[380-50]	Ice Milk
[380-60]	Mellorine
[380-75]	Milk, All Types
[380-80]	Sherbet
[380-85]	Toppings, Whipped, Refrigerated
[380-90]	Yogurt
[390-2]	Aquatic Invertebrates (Octopus, Squid, Anemones, Sea Cucumbers)
[390-3]	Bread, Refrigerated Dough
[390-5]	Casings, Meat, All Types
[390-7]	Cheese
[390-15]	Dips, Food
[390-21]	Eggs, Fresh
[390-28]	Fruits, Fresh
[390-29]	Fruits, Fresh, Organic
[390-33]	Hors djoeuvres, meat trays, vegetable trays, dessert trays, etc. for meetings and parties
[390-35]	Ice
[390-42]	Ice, Dry
[390-56]	Margarine (See 380-10 for Butter)
[390-49]	Meat: Cured, Fresh, and Frozen
[390-63]	Poultry, Dressed
[390-68]	Salad Mix, Fresh
[390-69]	Salted or Smoked Foods (Fruit, Meat, Seafood, Nuts, etc.)
[390-71]	Sandwiches, Ready Made, Deli, Fresh
[390-70]	Seafood, Fresh
[390-72]	Shellfish, Fresh
[390-75]	Shortening (Except Vegetable) and Lard
[390-77]	Tamales, Fresh
[390-84]	Vegetables, Fresh
[390-85]	Vegetables, Fresh, Organic
[390-91]	Water, Drinking (Incl. Distilled, Mineral, Sparkling and Spring)
[393-31]	Baby Foods, Canned
[393-32]	Baking Powder
[393-33]	Beverage Base (Not Fountain)
[393-30]	Beverages, Thirst Quenching, w/Electrolyte
[393-4]	Bread Mixes, All Types
[393-3]	Breading
[393-34]	Candy, Confectionery and Marshmallows (Including After Dinner Mints or Savories)
[393-35]	Cereals, Ready-to-Eat
[393-36]	Cereals, Uncooked
[393-10]	Chips, All Types
[393-37]	Cocoa and Chocolate
[393-38]	Coconut
[393-39]	Coffee Extender
[393-40]	Coffee, Instant (Regular and Decaffeinated)
[393-41]	Coffee, Whole Bean and Ground
[393-6]	Combination Meals, Shelf Staple (To Include Ready to Eat Prepared Meals) MRE
[393-5]	Cones, Ice Cream
[393-42]	Cornstarch, Cooking
[393-43]	Crackers and Cookies, Packaged
[393-44]	Cream Substitute and Other Non-Dairy Items
[393-45]	Curing Compounds, Meat
[393-46]	Desserts: Packaged, Canned, and Mixes (Includes Cake Mixes, Gelatins, Icings, Pie Fillings, etc.)
[393-47]	Diet Foods, All Types (Also See Class 271-28)
[393-48]	Dressings, Condiments, Sauces, and Gravies
[393-49]	Eggs and Meringue, Powdered
[393-50]	Extracts, Flavoring, and Food Coloring
[393-51]	Flour
[393-52]	Flour, Binder
[393-97]	Food Products, Scrap or Waste
[393-54]	Fruits, Canned, Processed and Preserved (Incl. Fruit Sauces and Puree)
[393-55]	Fruits, Dried
[393-53]	Fruits, Vegetables, and Full Meal Entrees, Dehydrated
[393-56]	Grocers' Miscellaneous Items: Cake Decorations, Candles, Canned Fuel, Food Preservatives, Matches, Meal Kits, Toothpicks, etc.
[393-57]	Honey
[393-58]	Ice Cream Mix, Emulsifiers, Stabilizers, and Toppings
[393-59]	Jams, Jellies, and Preserves
[393-60]	Juices, Fruit and Vegetable (Not Frozen)
[393-62]	Meal, Corn
[393-63]	Meat and Meat Products, Canned (Incl. Meat Substitutes)
[393-64]	Milk, Evaporated and Condensed
[393-65]	Milk, Powdered
[393-66]	Mincemeat
[393-67]	Nuts, Edible (Incl. Sunflower Seeds)
[393-61]	Pasta (Including Macaroni, Noodles, and Spaghetti)
[393-68]	Peanut Butter
[393-69]	Pickles, Relishes, and Olives (Including Pickled Foods)
[393-71]	Popcorn
[393-70]	Protein Food Supplement
[393-95]	Recycled Grocer's Miscellaneous Products
[393-72]	Rice
[393-73]	Salt, Table
[393-93]	Sanitizer, Liquid (For elimination of Bacteria, Viruses and Fungi caused by contact with Food)
[393-74]	Seafood, Canned
[393-75]	Shortening and Oil, Vegetable (Cooking Oil) (To include Shortening Filter Powder)
[393-76]	Soda, Baking
[393-77]	Soft Drinks
[393-78]	Soup, Soup Base, and Entree Mixes, Canned and Dehydrated (Incl. Bouillon)
[393-79]	Soy Products: Extender, Flour, Grits, Meatless Products, etc.
[393-80]	Spices, Seasonings, Starches (To Include Seasoned Salt and Pepper)
[393-81]	Sugar and Sweeteners
[393-82]	Syrups and Molasses (Except Fountain)
[393-83]	Syrups, Fountain
[393-84]	Tea (Not Instant)
[393-85]	Tea, Instant
[393-86]	Vegetables, Canned (Incl. Canned Salads)
[393-87]	Vegetables, Dried, Beans, Peas, etc.
[393-88]	Vinegar
[393-89]	Wheat Germ
[393-90]	Yeast
[962-40]	Food Distribution Services

Food Supply and Distribution Services

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