Project Information

Bid Title

RFB for Cast Iron Water Meter Boxes

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Jan 8, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-02

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
26-02	RFB for Cast Iron Water Meter Boxes	Tue, 01/27/2026 - 02:00pm	-	-

Attachment Preview

ADVERTISEMENT FOR BIDS

Quotes will be received in the Office of the Procurement Manager, Greenville Utilities

Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM (EST) on

January 27, 2026, for the furnishing of Cast Iron Water Meter Boxes.

Greenville Utilities reserves the right to reject any or all bids. Late Bids will not be

considered.

SECTION I

GENERAL INSTRUCTIONS FOR INFORMAL QUOTES

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

JANUARY 27, 2026

1.0 NOTICE TO BIDDERS

Quotations, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 2:00 PM (EST) on January 27, 2026.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed request for quotation form. The quotation must

be signed by an authorized official of the firm.

3.0 DEPOSIT

A deposit is NOT required for this quotation.

4.0 NC SALES TAX

Do not include NC sales taxes in the quoted figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

5.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon request

to the successful bidder.

6.0 EXCEPTIONS TO BE CLEARLY STATED

If quote is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Quotation Form, otherwise, it is fully understood that the successful

bidder will furnish equipment and/or materials exactly as specified. GUC reserves the right to accept

or reject quotes and to determine the lowest responsible, responsive bid from the standpoint of quality,

performance, and price.

7.0 EVALUATION AND AWARD OF QUOTATIONS

GUC reserves the right to reject any and all quotations, to waive any and all informalities, and to

disregard all nonconforming or conditional quotes or counter proposals. In evaluating quotes, GUC

shall consider whether the quotes comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in GUC’s

opinion is in GUC’s best interests. If a quote is to be awarded, it will be awarded to the lowest

responsible, responsive bidder whose evaluation by GUC indicates that the award will be in GUC’s

best interests.

8.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount is

offered, it may be considered in the award of the contract.

9.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by the

number of units), the unit price governs. In the case where numerical quotes are stated both in

numbers and in words, the words govern.

10.0 QUANTITIES

Quantities specified are only estimates of Greenville Utilities Commission’s (GUC’s) needs for a twelve

month period. GUC reserves the right to purchase more or less than the stated quantities at firm

prices indicated herein based on our actual needs.

11.0 CONTRACT PERIOD

It is the intent of Greenville Utilities Commission (GUC) to enter into a multi-year contract at the time

the contract is awarded by GUC to the successful bidder for a total contract period not to exceed three

(3) years. Prices shall remain fixed during the first year with option for annual extensions at the

same or negotiated unit prices for up to two (2) additional years if market and service conditions so

warrant and prove to be in the best interest of GUC.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72) hours after

the bid opening, not including Saturdays, Sundays, or holidays. In order to justify withdrawal, the

bidder must demonstrate that a substantial error exists and that the bid was submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan (M/WBE)

Program. Firms submitting a proposal are attesting that they also have taken affirmative action to

ensure equality of opportunity in all aspects of employment, and to utilize M/WBE suppliers of

materials and labor when available.

14.0 CONTACT INFORMATION:

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager, (252) 551-1533, haddocgc@guc.com. Questions should be received

by or before January 15, 2026 end of business day.

15.0 TERMS AND CONDITIONS

The attached Terms and Conditions of Greenville Utilities Commission (GUC) are considered

part of the bid proposal.

SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS FOR CAST IRON WATER METER BOXES

JANUARY 27, 2026

Item I

Notes:

Cast Iron Water Meter Boxes shall be manufactured of Class 35B cast iron in

conformance with ASTM-A48 (latest revision thereof). The manufacturer’s name and

part number shall be cast into each component and the words “water meter” shall be

cast into the cover. Boxes shall be TriCast, Inc. MSMBX-1-RH, Capitol Foundary MBX-

1 with touch read hole, or Bingham & Taylor MBX-1 with Thru-Hole lid. (GUC Stock

#301930)

(1) All item(s) will be purchased in box quantities.

(2) Bidders are to specify on the attached Request for Proposal Form the brand

name of all items quoted, if more than one brand is approved and the expected

delivery time.

Method of Award:

Item(s) one (1) will be awarded as a total quote.

NO BIDS CONSIDERED UNLESS SUBMITTED ON THESE FORM(S)

(RETURN ONLY THESE FORM(S)

[The balance of page left blank intentionally]

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

SPECIFICATIONS FOR CAST IRON WATER METER BOXES

In the space below, please provide a price quote for the following cast iron water meter boxes per the

attached specifications. If your firm is unable to furnish the cast iron water meter boxes in accordance

with our specifications and you wish to offer a substitute, please provide us with full details of the

approved equivalent.

QUOTATIONS SHOULD BE RECEIVED BY 2:00 PM ON JANUARY 27, 2026. Quotations can be

mailed or delivered to Cleve Haddock, Lifetime CLGPO, Procurement Manager, 401 South Greene

Street, Greenville, N.C. 27834 or e-mailed to: haddocgc@guc.com. Greenville Utilities reserves the

right to reject any and all quotes that are not in GUC’s best interest.

ITEM

EST.

NO. QUANTITY

DESCRIPTION

DELIVERY

TIME

UNIT

PRICE

EXTENSION

I

200

Cast Iron Water Meter

_________ $________ $_________

Boxes (GUC Stock

#301930)

TOTAL ITEM I

$_________

Note: Item(s) one (1) will be awarded as a total bid.

Complete and Check All Math: It is the responsibility of the Bidder to extend bid prices and supply a

total for all items.

[The balance of page left blank intentionally]

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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