Project Information

Bid Title

Provision of Locating Services on a Multi-Year Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Dec 1, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

BL014-26 INV

Original Source

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Bid Documents

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Project Description

BL014-26 INV

Provision of Locating Services on a Multi-Year Contract

Buyer Contact : Jordan.Mitchell@GwinnettCounty.com

Opening Date : 12/30/2025 03:00 PM EST

3

Attachment Preview

December 1, 2025

INVITATION TO BID

BL014-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified

contractors for Provision of Locating Services on a Multi-Year Contract for the Department of Water

Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on Tuesday, December 30, 2025,

at the Gwinnett County Financial Services - Purchasing Division – 4th Floor - Nash Building, 75 Langley

Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids

will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business

day on the website www.GwinnettCounty.com.

A Web-Ex pre-bid conference is scheduled for 10:00 A.M. on Wednesday, December 17, 2025. To access,

dial 1-408-418-9388 and enter conference ID, 23330408959##. All contractors are urged to attend.

Questions regarding bids should be directed to Jordan Mitchell, Purchasing Associate II, at

Jordan.Mitchell@GwinnettCounty.com or by calling 770-822-5491, no later than Thursday, December 18,

2025 at 3:00 P.M. Bids are legal and binding upon the vendor when submitted. All bids should be

submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in

its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jordan Mitchell

Purchasing Associate II

JM/km

The following pages should be returned in duplicate as your bid: Fee Schedule, Pages 9-10

Subcontractor List, Page 11

References, Page 12

Contractor Affidavit, Page 13

Code of Ethics, Page 14

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A. BIDDING REQUIREMENTS

1. Qualifications and Experience of Staff

The service provider shall furnish a minimum of twenty-two (22) qualified personnel, to include twenty (20)

locators, one (1) supervisor, and one (1) dispatcher, to ensure the efficient and continuous operation of the services

provided herein. The service provider represents that all its employees, agents, subcontractors and suppliers who

perform services under this contract shall be qualified and competent to perform such services. Any persons

employed by the service provider in connection with such operation will be on the service provider’s payroll and will

be deemed employees of the service provider for all purposes including taxes and insurance. The service provider’s

employees and subcontractors will comply with all rules promulgated by the County for the safe and orderly conduct

of the activities carried out within the County.

Upon request the service provider will provide detailed information that clearly demonstrates an employee’s

qualifications and their abilities to fulfill the requirements for this project.

2. Certifications

According to current State law, field-locating personnel are not required to be certified. However, the service

provider will be responsible in adhering to State law and any subsequent changes/amendments thereto during the

duration of the contract period, as exercised.

3. Respondent Identification/Profile

Give the full legal Name of the service provider, the service provider's principal business office and its satellite

offices, if any; and indicate the location(s) from which these services for the Department would be staged. Provide

the location of the service provider and the driving distance to the Department of Water Resources – Central Facility.

Give information on the service provider's history, business activities, size, employees, officers, affiliates,

subsidiaries, ownership and other corporate data. Project teams are acceptable, provided that overall project

accountability is with the lead service provider. If an association with other firm(s) is proposed, describe the

working relationship, identify specific areas of responsibility of each firm, and identify the lead firm that will have

overall project accountability, as well as any specific past experiences with said firm(s) and the working

relationship. NOTE: Bid must be submitted by lead service provider, and subcontractors should be listed on the

enclosed “List of Subcontractors” form. Contract shall be executed by the lead service provider who submits the

bid.

4. References

All bidders are required to submit a minimum of three (3) references of projects similar in size, scope and nature to

that of this project. Each reference should include the project name, location, description (size and characteristics),

date of completion, contract amount, and contact information. Indicate the extent of the firm’s role, whether as

lead, sub-contractor or partner. All information supplied should be correct, current, and easily verifiable. Failure to

provide adequate information may result in bid being deemed non-responsive. References presented should clearly

demonstrate the service provider’s ability to accomplish DWR’s key objectives. Similar projects are projects that

required the same level of service, or greater, at the same order of magnitude, or greater, as will be required for this

project. The experience must be that of the service provider and not that of a parent or related company or the

experience of an individual(s). The service provider should have been in business for a minimum of five (5) years.

Of particular relevance would be experience of the Firm in providing field locating services for State, County and

Municipal governments or Water, Sewer and Fiber Utilities. If your company submits references and project

experience provided by subcontractor(s) listed on your project reference sheets, you should identify them on the

Subcontractor List provided in this document, and they must be the subcontractor(s) for this project. Experience

will be a determinant in establishing the responsibility of the bidder.

A. DEFINITIONS

The most current definitions contained in the State’s Utility Damage Prevention Laws shall apply to this Agreement and

shall govern to the extent the following definitions are inconsistent with the statutory definitions:

1. Agreement: This Contract.

2. Business Day: Any day other than Saturday, Sunday, or any legal federal, state, or local holiday.

3. Excavation: Any operation in which earth, rock, or other material on or below the surface of the ground is moved or

otherwise displaced by any means.

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4. Excavation Site: The area where an excavator intends to excavate or actually performs excavation.

5. Excavator: Any person who engages directly in Excavation and/or the design of Excavation, and who requests the

location of the County’s Underground Facilities.

6. Excavator Notification: Notification given to the excavator that underground facilities are present at the excavation

Site.

7. Fault (At Fault): When damage occurs due to an inaccurate locate, improper markings by the service provider, failure

of the service provider to complete the locate as scheduled or to report un-locatable facilities within the terms of

the agreement.

8. Field Investigation: The dispatching and response of the service provider to a excavation site at the request of the

appropriate representative.

9. Identified, but Un-locatable: An underground facility, the presence of which is known, but which cannot be field

marked with reasonable accuracy.

10. Locatable Underground Facility: An underground facility which can be field marked with reasonable accuracy by

using devices capable of identifying and locating the underground facilities within the required range of accuracy,

or by use of the maps and records.

11. Locate: The process of detecting underground facilities through the use of conductive methods and marking the

surface of the ground to identify the existence and location of underground facilities or underground plant. When

the conductive method cannot be used due to the lack of access to the underground facilities, an inductive method

may be used providing that reasonable accuracy is achieved. A “Locate” shall consist of locating and marking all

required facilities contracted to protect.

12. Marking: The use of paint stripes of a minimum of two-inches in width by twelve-inches in length and flags, or other

clearly identifiable materials at distances of every ten feet, and at each divergence from a straight line in accordance

with marking standards established in the “GUFPA” and “the Common Ground Alliance”. To show the field locations

of Underground Facilities with reasonable accuracy, flags or stakes are to be utilized in every instance where

marking is required in response to ticket requests, with the exception of facilities residing beneath “hard surface”

areas such as asphalt, concrete, brick and like surfaces, in which case paint alone is sufficient for marking

purposes.

13. Normal Working Hours: Normal working hours are defined as 7:30am through 5:00pm

14. Georgia Utility Protection Center: The service through which a person can notify utility companies of proposed

excavation and request field marking of underground facilities (Ga811).

15. County: Gwinnett County DWR (GCDWR), Gwinnett County DOT (GCDOT) and Gwinnett County DoIT (GCDoIT).

16. Person: Any individual, partnership, franchise holder, association, corporation, state city county or any subdivision

or instrumentality of a state and its employees, agents, or legal representatives.

17. Ticket: Locate request received from the one-call locations service or from and excavator, which is given a number.

B. GENERAL DESCRIPTION

This contract is considered to be a turn-key contract. It is the service provider’s sole responsibility to supply a dedicated

work force with all necessary tools and equipment to provide 24-hour, seven days per week, utility locating services for

Gwinnett County. For the purpose of safeguarding the county’s facilities from excavation damage, it is the service

provider’s responsibility to receive record and respond to locate requests from Ga811 during business days and receive

and respond to Emergency requests from the Ga811on non-business days and after office hours.

C. GENERAL NOTES

1. It is the service provider’s sole responsibility to adhere to all laws that apply to locating utilities in the State of

Georgia.

TITLE

25.

FIRE

PROTECTION

AND

SAFETY

CHAPTER 9. BLASTING OR EXCAVATING NEAR UNDERGROUND GAS PIPES AND UTILITY FACILITIES

Georgia Code § 25-9-1 (2024)

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2. All locate request assigned to Gwinnett County will be the responsibility of the service provider awarded this

contract to locate and maintain in accordance to all utility protection laws. This includes any late fees, damage fees

and /or cost incurred and fines imposed by the Public Service Commission.

3. All tickets will be issued through the Georgia Utility Protection Center (GA811). The service provider will be required

to be a member of GA811 in order to receive a copy of GWI 90, GWI 91, and GWI 92 locate requests. Gwinnett

County will not be screening tickets. It will be the successful bidder’s responsibility to manage the workload with

a positive response software system. However, we request that all locate requests for pipe 24” and above along

with 48 count and higher fiber be given priority. Ticket extensions will only be permissible, in limited instances, when

“extraordinary circumstances” are present.

4. The service provider will dispatch requests to field locators, verify and accurately mark existing facilities, record

locate information using manifests, sketches, and/or photographs. The service provider shall keep and make

available to the county this locate information throughout the service authorization and an additional two (2) years

after the service authorization has been terminated.

5. The service provider will be required to respond to and investigate any damages to the county’s facilities caused by

excavation activities. In order to keep damage investigations uniform a “Hit Kit” should be provided and used by

the service provider when documenting a hit utility.

6. The county will be responsible for providing the service provider up-to-date location data of the county’s facilities

through the Gwinnett County GIS web browser and instructions for usage of the web browser. Map data furnished

to the service provider is the property of the county and shows only the approximate location of the county’s

facilities. The service provider will be required to use their knowledge and ability to accurately mark facilities and

report immediately to the county any discrepancies or inaccurate map information.

D. SCOPE OF WORK

The service provider shall furnish all labor, supervision, equipment, tools, materials, transportation and services for; and

shall do each and every act necessary to perform and finish the work as herein specified. All work shall be performed

in accordance with the requirements of the applicable state, municipal, and county standards. The Work shall consist

of, but is not limited to the following:

• Line location and marking of County’s water, sewer and fiber assets and any future requirement of the State or

Georgia Dig Law.

The service provider personnel who perform line location for the county shall, at a minimum, meet the National Utility

Locating Contractors Association (NULCA) Professional locator Competency Standards.

The county reserves the right to perform any Work anticipated under this Agreement with its own crews or with other

outside firms should the necessity arise in its sole judgment. If the county has a need to supplement work with its own

crews or with other outside firms, the locate company covered under this contract will cooperate fully with the county’s

crews or other outside firms during such transition to ensure a smooth transition.

E. LOCATION OF WORK

All Work is performed within the county’s current and future operating areas: Reference GCDWR, GCDOT, and GCDoITS

Service Territory Map (may be provided upon request).

F. SPECIFICATIONS OF WORK-SERVICE PROVIDER DUTIES

The service provider shall:

1. The service provider shall provide and maintain a listing to the county of key contact personnel (employee name,

phone number, email etc.) that will be able to respond immediately to requests as required, from time to time.

2. The service provider shall provide qualified, competent supervisory personnel, field staff, and office support

services that are dedicated to Gwinnett County owned utilities as required to meet all workload demand on a year-

round basis. The service provider shall supply all materials and software compatible with the communications

system used by GA811.

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3. The service provider is required to be knowledgeable of and to comply with all local, state, and federal laws,

ordinances, and regulations asserting jurisdiction applicable to the work (including, but not limited to, workers

compensation, social security, unemployment insurance, safety regulations, drug & alcohol regulations, and dot

operator qualification). The service provider will be responsible for any fines or penalties imposed by these

authorities as it may pertain to the work.

4. All locate services will be provided hereunder for a fixed monthly rate during the term of this agreement. This

Monthly Rate covers the provision of all locate services for Gwinnett County under the agreement by the service

provider, including without limitation to all locate tickets responded to during normal working hours as defined in

Section A, DEFINITIONS and all after-hours/weekend and holiday locates performed outside of normal working

hours. The Monthly Rate is billable only for each month during the term of this Agreement when the service provider

provides locate and marking services.

5. Invoices shall be provided by the service provider on a monthly basis or as otherwise directed by county. Invoice

submittals to the county will be in duplicate and will include the operating area, the period during which the services

were performed, the total number of tickets billed and the total charges for the billing period. Documentation to

support the invoice will include the daily activities for each of the county’s operating areas.

6. All invoices shall be itemized to reflect the accepted bid sheet items. The county’s representative and the service

provider shall jointly agree on the amount of work completed. The terms of payment, upon acceptance of work will

be net thirty (30) days from date of invoice. Current preference is to receive invoices electronically, via e-mail, and

in a spreadsheet format.

7. Terms: Monthly rate to be billed on the first working day of each month after services have been rendered.

Payment should be made no later than 30 days from date billed. Service provider will be responsible for managing

all resources to timely meet its obligations under the agreement.

8. When disputes arise over pay items or units of work, it is the service provider’s responsibility to provide adequate

and timely information to the County to rectify these disputes. The service provider should first contact the contract

administrator in charge of the work to rectify disputes. If a dispute is not resolved at that level the service provider

needs to submit their dispute in writing to the next appropriate level of management within 90 days.

9. The service provider shall be required to meet with the county’s representatives on a quarterly basis, or more often

as requested. The purpose of the meeting will be to review the service provider’s work performance over the

previous quarter and to review and discuss any current issues. Enhancements or modifications to the current work

method may be implemented as needed.

10. The service provider is responsible for positive response notifications to the party requesting the locate as per

applicable federal, state, and local laws and regulations. Every effort shall be made to make contact with the

requestor or his representative on site at a locate. The results of these attempts and contacts shall be recorded on

the locate request or log. This log shall be provided with the confirmation of locates. The service provider will make

every effort to notify property owner and/or excavator who has requested a service line locate that care should be

taken when digging around the utility lines. Electronic notification may be made in the absence of an on-site

requestor’s representative. Information recorded shall include: the approximate location and descriptions of any of

county’s facilities that may be damaged or pose a safety concern because of excavation or demolition; other

information that would assist in locating and avoiding contact with or damage to underground facilities; temporary

or permanent markings provided to inform the excavator of the ownership and approximate location of the facilities;

notifying the requesting party if underground facilities are not in conflict with the excavation or demolition.

11. The service provider shall paint and flag all locate requests received from the GA811 when applicable and not field

clear locate requests unless there are no county facilities in the work area as defined on the locate request. Paint

and flags or other obvious markings are to be used on unpaved/un-traveled surfaces. Paint is to be used on

pavement and hard surfaces where flags cannot be placed. Color of all markings shall be in conformance with

applicable standards of the APWA ULCC uniform color code. Flags shall contain Owner’s logo and one-call number.

The service provider will supply all locating equipment. This will include, but not be limited to, paint, flags, and all

other marking materials.

12. All “Emergency Request” locate notices shall be responded to by the service provider immediately upon receipt

during working hours. For after-hours emergency locates, Gwinnett requires a maximum of a 2 hour response time.

Commodity Codes

• NAICS 541990All Other Professional, Scientific, and Technical Services

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