Project Information

Bid Title

Rail Trail Resurfacing IFB - 26DPW215C

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

Feb 19, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

26DPW215C

Original Source

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Bid Documents

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Project Description

Bid Number:	26DPW215C
Bid Title:	Rail Trail Resurfacing IFB - 26DPW215C
Category:	Bids for Public Works Projects (Chapter 30 Section 39M)
Status:	Open

Description: (Advertised in the Hometown Weekly issue of Thursday, February 19, 2026) (Advertised on the MNPA’s website, Thursday, February 19, 2026) (Published in Central Register issue of Wednesday, February 18, 2026) (Advertised in CommBuys on Thursday, February 19, 2026) LEGAL NOTICE Town of Needham Invitation for Bid (IFB) 26DPW215C Rail Trail Resurfacing The Town of Needham is accepting sealed bids for Rail Trail Resurfacing. Copies of the Invitation for Bid (IFB) package will be available beginning February 19, 2026, at the Administration Office of the Department of Public Works at 500 Dedham Ave., Needham, MA 02492 during normal business hours or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until submission deadline. A pre-bid conference will be held on Thursday February 26, 2026, at 10:00am, at the Public Service Administration Building 500 Dedham Ave, Needham MA, 02492. Attendance is strongly encouraged but not required. Sealed bids must be submitted no later than 1:30PM, March 12, 2026, to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline on March 12, 2026, at 1:30pm. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. This legal notice is also posted on the Massachusetts Newspaper Publishers Association’s (MNPA) website at http://masspublicnotices.org/ . Kathleen King Town Manager February 19, 2026 Publication Date/Time: 2/19/2026 9:00 AM Closing Date/Time: 3/12/2026 1:30 PM Contact Person: Katelyn Bamber, Administrative Analyst 781-455-7550 dpwbids@needhamma.gov Related Documents: 26DPW215C Rail Trail Resurfacing IFB

Attachment Preview

Town of Needham

Department of Public Works

Public Services Administration Building, 500 Dedham Avenue

Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date

February 19, 2026

Bid Title

Rail Trail Resurfacing

Bid Number

26DPW215C

Number of

Documents

Pre-Bid Meeting

The Bid Package consists of 2 PDF documents. Returning this form

confirms receipt of all the documents.

February 26, 2026, at 10:00am at Public Service

Administration Building 500 Dedham Ave, Needham MA,

02492

Questions Due

March 4, 2026, at 5:00pm

March 12, 2026, at 1:30pm, Administration Office of the

Bids are Due

Department of Public Works located at the Public Services

Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received

our bid package noted above. It is recommended that interested bidders complete this

acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing

this, will the Town be able to provide notification of any addenda or answered questions

relating to this bid. Only those companies or individuals shown on the Distribution

Register will receive addenda to this bid. By completing and returning this

acknowledgement will ensure you are recorded on the Distribution Register.

Proposals from companies or individuals not acknowledging the addenda may be rejected

as not responsive.

Number of Company

or Individual

Name / Title of

Contact

Address

City/Town, State, Zip

Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before

submitting your bid to the Town. Bidders who access the bid package from the Town’s

website are responsible for checking the website periodically for any addenda that may be

issued by the Town.

IFB 26DPW215C

1

Rail Trail Resurfacing

26DPW215C

Release Date February 19, 2026

Pre-Bid

Conference

Deadline for

Questions

February 26, 2026, at 10:00am at Public Service

Administration Building 500 Dedham Ave, Needham

MA, 02492

March 4, 2026, at 5:00pm

Bids Due

March 12, 2026, at 1:30pm

Director of Administration

Public Service Administration Building

500 Dedham Ave. Needham, MA 02492

IFB 26DPW215C

2

(Advertised in the Hometown Weekly issue of Thursday, February 19, 2026)

(Advertised on the MNPA’s website, Thursday, February 19, 2026)

(Published in Central Register issue of Wednesday, February 18, 2026)

(Advertised in CommBuys on Thursday, February 19, 2026)

LEGAL NOTICE

Town of Needham

Invitation for Bid (IFB)

26DPW215C

Rail Trail Resurfacing

The Town of Needham is accepting sealed bids for Rail Trail Resurfacing. Copies of the Invitation for Bid

(IFB) package will be available beginning February 19, 2026, at the Administration Office of the

Department of Public Works at 500 Dedham Ave., Needham, MA 02492 during normal business hours or

from the Town’s web site www.needhamma.gov/bids.aspx and will be available until submission deadline.

A pre-bid conference will be held on Thursday February 26, 2026, at 10:00am, at the Public Service

Administration Building 500 Dedham Ave, Needham MA, 02492. Attendance is strongly encouraged but

not required.

Sealed bids must be submitted no later than 1:30PM, March 12, 2026, to the Administration Office of

the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. All bids must

be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the

bid. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline on

March 12, 2026, at 1:30pm. The Town reserves the right to reject any and all bids as determined to be

in the best interests of the Town and to waive minor informalities. This legal notice is also posted on the

Massachusetts Newspaper Publishers Association’s (MNPA) website at http://masspublicnotices.org/.

Kathleen King

Town Manager

February 19, 2026

IFB 26DPW215C

3

26DPW215C

Rail Trail Resurfacing

Procurement in Brief

Primary Procurement Contact

Contract Manager

Bid Package Available

Katie Bamber, Administrative Analyst

781-455-7550 x72229

Ed Olsen, Parks and Forestry Superintendent

February 19, 2026 - Information and details of

bidding requirements may be obtained at the

Administration Office DPW, PSAB, 500 Dedham Ave.,

Needham, MA 02492, or online at the Town’s web site

https://www.needhamma.gov/bids.aspx

Pre-Bid Meeting

Bid Deposit

Deadline for Written Questions

Addenda

When and where bids are due

February 26, 2026, at 10:00am - Charles River

Room, PSAB, 500 Dedham Ave., Needham, MA 02492

5% bid deposit is required as part of bid

March 4, 2026, at 5:00pm

By Mail: DPW - 500 Dedham Avenue Needham,

MA 02492

By Email: dpwbids@needhamma.gov

Questions are to be clearly labeled as:

QUESTIONS - Rail Trail Resurfacing,

26DPW215C

If any changes are made to this bid, an addendum

will be issued. Addenda will be posted on the Town’s

webpage and emailed to all bidders on record as

having received the bid package.

March 12, 2026, at 1:30pm, Administration

Office DPW, PSAB, 500 Dedham Ave., Needham,

MA 02492.

Where bids will be opened

Number of Required Paper Copies

Contract Award

LATE BIDS WILL NOT BE CONSIDERED

Charles River Room, PSAB, 500 Dedham Ave.,

Needham, MA, 02492, after submission deadline

1 copy

Anticipated March 2026

Approval of Town Manager and Town Counsel is

REQUIRED

Contract Length

This Agreement shall be for a term commencing

upon execution and ending December 31, 2026.

IFB 26DPW215C

4

Upon Award of Contract

Payment Bond

50% payment bond

Performance Bond

Will NOT be Required

Insurance

Refer to Contract Terms

* Submissions for written inquiries must be sent prior to the above date and time deadlines.

Any delivery received after the due date and time will not be addressed. The time/date

stamp located in the receiving office will govern for the date and time requirements

mentioned in the table above and throughout this document. Please allow enough time for

delivery.

** The time for award may be extended by the Town. The Town reserves the right to

change, delay, cancel, or expedite the contract award date. The Bidder agrees that the

offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids

(b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs

first. The Town reserves the right to reject any and all bids as determined to be in the best

interests of the Town and to waive minor informalities.

IFB 26DPW215C

5

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