Project Information

Bid Title

4,000 Amp Electrical Switchboards for GoDurham Battery Electric Bus Charging

Issuing Agency

City of Durham

Location

North Carolina

Published Date

Apr 1, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-1047

Original Source

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Bid Documents

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Project Description

Bid Number:	26-1047
Bid Title:	4,000 Amp Electrical Switchboards for GoDurham Battery Electric Bus Charging
Category:	Construction Bids
Status:	Open

Description: **** Pre-Bid meeting date, time, via TEAMS:  Tuesday April 7, 2026, at 10:00 AM: Email Tom Devlin For security reasons, you must enable JavaScript to view this E-mail address. for the meeting link **** **** SEAL Bid date, time and location:  Friday May 1, 2026, at 2:00 PM Transportation Department (4th Floor- Conference room 4B) At 101 City Hall Plaza, Durham, NC 27701 **** Publication Date/Time: 4/1/2026 8:00 AM Closing Date/Time: 5/1/2026 2:00 AM Contact Person: Tom Devlin [email protected] Related Documents: 26-1047 Switchboard IFB FTA-Federal Clauses - Switchboards

Attachment Preview

4,000 Amp Electrical Switchboards for GoDurham Battery

Electric Bus Charging

Bid No. 26-1047

April 1, 2026

City of Durham

Transportation Department

BID PROPOSAL FORM

April 1, 2026

Bid No. 26-1407

The CITY OF DURHAM invites your sealed bid for the “4,000 Amp Electrical Switchboards” project to be received

by May 1, 2026 2:00 p.m. ET, , in the Transportation Department (4th Floor- Conference room 4B) At 101 City Hall

Plaza, Durham, NC 27701.

Pre-bid Meeting via Teams: April 7, 2026, 10:00 am. Email Tom Devlin tom.devlin@durhamnc.gov for the meeting link

This Invitation For Bid (IFB) is for Two (2) 4,000 Amp Electrical Switchboards. These switchboards will be used

as part of a project to install new charging equipment for GoDurham Battery Electric Buses.

Use this form only for submitting bids. In submitting your proposal, keep in mind any alternations, changes in

bid format, etc. will make it difficult to evaluate bids. All items should be bid in the units, quantities, units of

measurements, etc. specified. Do not submit alternates unless requested. The City reserves the right to reject

any or all proposals.

..........................................................................................................................................................................

If the City of Durham issues to the bidder a Purchase Order that refers to the Bid Number shown on this bid, the bidder

shall provide the quantities of goods required by the City during the period shown on the Purchase Order (which period

begins on the Order Date shown on the Purchase Order) unless that period is changed as provided in the bid

documents. The bidder will not be obligated to fulfill a Purchase Order for a quantity that is not in accordance with the

quantity limitations, if any, in the bid documents. The bid documents include all conditions, specifications, and terms on

file in the City's Purchasing Division under that Bid Number.

Return the following: Bid Proposal Form, Pricing Sheet, Signed Addendum (if applicable), Signed FTA Clauses

and Product Specifications

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person

submitting a bid for the same materials, supplies, or equipment and is in all respects fair without collusion or fraud. I

understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil

damage awards. The bidder hereby makes an offer to the City of Durham in accordance with the bid documents,

including this Bid Proposal Form and all enclosures. The undersigned individual certifies that he or she is authorized to

sign this bid for the bidder.

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Official Name of Bidder:

Street Address:

City:

State:

Print Name & Title of Person Signing on Behalf of Bidder:

Bidder’s Authorized Signature:

Contact Name (if different from above):

Email Address:

Telephone Number:

Zip Code:

Date:

Item Description

Pricing Sheet

Bidders shall submit pricing on all items listed below.

Quantity

Unit of Measure Unit Price

1

4,000 amp Electrical

2

Switchboard - complete,

factory-assembled, dead-front,

service-entrance-rated

switchboard for a 480/277 volt,

three-phase, four-wire

distribution system

2

Shipping and handling –

2

freight delivery to Durham, NC

Each

Each

3

Storage – monthly storage cost 12

for up to one year

Each

Approximate Calendar Days from Notice to Proceed to Delivery

Extended Price

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INSTRUCTIONS TO BIDDERS

1. The City of Durham is requesting quotes for the supply and delivery of two (2) 4,000 amp switchboards for

the GoDurham bus operations and maintenance facility, for the charging of 40’ Gillig heavy-duty battery

electric buses.

2. Use of proper bid form. All information requested, including manufacturer, model/part numbers, etc. must be

entered on the appropriate spaces provided. Bidders are to fill in all blanks on the Bid Proposal Form unless it

is clear that the City will do so; if a blank is not applicable, bidders should write “N/A.”

3. Equity & Inclusion Department; UBE. As this project is funded with Federal dollars, there are no UBE/DBE

goals for this project.

4. Taxes. Do not include Federal, State, or local sales or excise taxes in bid prices. Seller will add State and local

sales tax to its invoice. The City is exempt from Federal tax and will furnish an exemption certificate if

applicable to the particular transaction.

5. Exceptions. If a bidder wishes to note exceptions (to specifications, conditions, or anything else), the

exceptions must be made prominent. However, exceptions considered material or substantial can make your

bid non-responsive and therefore subject to being rejected.

6. Brands. Unless the bid documents state that only the brand is acceptable, brands are used in specifications

solely for denoting the type and quality of goods, and “or equivalent” is automatically implied. If a bidder

proposes an equivalent, the bidder must provide information showing the item is equivalent. This information

needs to be submitted on paper; citation to Internet sites will generally be insufficient.

7. Alternate bids. Do not submit alternate bids unless called for on the Bid Proposal Form or other documents.

When alternate bids are requested the bidder must submit information to show that the proposed goods are

comparable. This information needs to be submitted on paper; citation to Internet sites will be insufficient.

8. Updates. Bidders should check https://durhamnc.gov/bids.aspx for any addendums or changes to this project

before submitting bids.

9. Questions; Changes; Interpretations; Answers. For questions concerning the bid, the forms, the

specifications, etc., please contact Joshua Zhang by email at joshua.zhang@durhamnc.gov with a copy to

Tom Devlin at tom.devlin@durhamnc.gov. Questions are due by April 9, 3:00pm ET,. All changes in

specifications will be in writing in the form of an addendum and furnished to all bidders. If the instructions

require that bids be sealed, changes to specifications will normally be made seven or more days before the bid

opening. Oral interpretations, oral changes, and other oral information provided by any City personnel will not

be considered in awarding of bids or as being binding on the City.

10. Sealed bids. The bidder shall place the bid form and the other documents required to be submitted in a sealed

opaque envelope (“bid envelope”).

11. Delivery of bid. Send only one bid per bid envelope. Address the envelope and place the bid number on the

outside of the envelope as shown below. It is the bidder’s responsibility to have the bid envelope at the

Transportation Department itself by the specified time. Delivery to another City of Durham office is not

sufficient. A bid envelope delivered late to the Transportation Department for any reason, such as weather,

traffic, failure to follow instructions, or failure of a delivery service or the Postal Service, is still late. If U.S. Postal

Service mail requires a signature, the mail carrier hands it to City Hall mailroom staff. City Hall mailroom staff

sign for it. City Hall mailroom staff then arrange for the item to be picked up by Transportation staff. The US

Postal Service DOES NOT deliver any mail (US Postal Express Mail, Certified, Priority, Overnight, etc.) to our

physical address of 101 City Hall Plaza. Late bids cannot be accepted.

12. Bid tabulation. The City will provide a bid tabulation upon request.

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13. Withdrawal of bid. The deadline described in this Withdrawal of bid section applies if the bid is subject to

N.C.G. S. 143-129. A request to withdraw pursuant to N.C.G. S. 143-129.1 must be made prior to the award of

the contract but not later than 72 hours after the opening of bid. City holidays observed pursuant to City Code

section 42-16, Saturdays, and Sundays are not included in the 72 hours.

14. Keeping bids open. Except to the extent otherwise provided by law, bids shall not be withdrawn and bids shall

remain subject to acceptance by the City for a period of 60 days after the deadline for submitting bids.

15. Award procedure and timing. Some awards can be made by the City Manager or other City staff and do not

go before the City Council. However, if the award of this contract is to be made by the City Council, the City

Council usually decides on awards about five weeks after the bid opening. The City Council decisions are

usually taken at the meetings that begin at 7:00 PM on the first and third Mondays of the month in Durham City

Hall, except for a reduced meeting schedule in July. Award of this bid shall be made to the lowest

responsible bidder. The City will deem what is in the best interest of the City. Prices are to be firm for

the duration of the contract. The City shall reserve the right to cancel the contract upon 60 days written

notice.

16. How the City will interpret errors and omissions in the bid. When writing numbers, bidders shall use figures

(1, 2, 3, and so forth), unless instructions provide otherwise. Unless otherwise indicated, all of the open blanks

in the bid form (including alternates) are required to be filled in as part of a complete bid. The bid documents

indicate whether bidders have the option of not bidding on some items. An optional blank that is left blank is

understood to mean that the bidder does not propose to supply that item, and it will be deemed that the bidder

does not propose to supply that item. If the bidder chooses to write something in an optional blank when the

bidder does not propose to supply that item, the bidder should write “no bid.”

17. Protests. If (i) the City seeks bids from more than one person (which includes companies and other firms), (ii)

the contract goes to the City Council with a recommendation of award, and (iii) the responsible City staff person

posts a notice of intent to make a recommendation to City Council, the City’s formal protest procedure applies.

When those three -- (i), (ii), and (iii) -- conditions exist, a protesting bidder must file its protest promptly or lose

the right to protest. The policy is FP 113-1 and is titled “Administrative Review of Recommendations for Contract

Award.” Upon request, the Purchasing Division will supply a copy of the policy.

18. Changes after award. Any changes made after the bid has been awarded, including those regarding

specifications and quantities, must be with the written consent of the Purchasing Manager or other designee of

the City Manager and may require a contract amendment.

19. Product Delivery requirements.

a. The equipment will be purchased prior to construction in order to mitigate long manufacturing lead

times. Installation of the switchboards will occur under a separate construction contract.

b. The manufacturer must retain the completed switchboards in their warehouse or distribution facility until

the City authorizes shipment to the project site.

c. Manufacturer pricing must include storage of the completed switchboards for up to twelve months after

factory completion.

d. Final delivery location and shipping instructions will be provided after the installation contractor has

been selected and the construction schedule has been established.

e. The manufacturer must coordinate shipment with the City of Durham or the City’s designated

representative prior to delivery.

f. Switchboard sections must be packaged for shipment in accordance with manufacturer standards to

prevent damage during storage and transport.

g. Equipment must be shipped on pallets or skids suitable for forklift handling and protected against

moisture, dust, and environmental exposure.

h. Switchboard sections may be shipped in multiple sections to allow field assembly by the installing

contractor.

i. Shipping destination and delivery schedule will be provided by the City after the installation contractor

has been selected.

20. Cost Adjustments. The cost for all items as quoted herein shall remain firm for no less than six (6) months

following the contract award date. Costs for subsequent periods and any extension term periods shall be

subject to an adjustment only if increases occur in the industry. However, unless very unusual and significant

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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