Project Information

Bid Title

HVAC Filter Replacement Services

Issuing Agency

Polk County Public Schools Facilities and Operations

Location

Florida

Published Date

Jun 18, 2026

Closing Date

Jul 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB2026-058

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
St. Johns County School District

Status
Active

Fiscal Year
2026

Primary Contact
Laura Bowden

Title
HVAC Filter Replacement Services

Secondary Contact
Patrick Snodgrass

Number
ITB2026-058

Tertiary Contact

Type
Invitation to Bid

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The purpose of this Bid is to establish a contract for HVAC Filter Supply and Replacement Services for the School Board of St. Johns County, Florida (hereinafter referred to as “School Board” or “SCJSD”) on an as needed basis. The Bidder will be responsible for meeting all specifications as outlined herein and on the Bid Sheet. Failure to comply with these requirements may be cause for Bid rejection or termination of award.
The successful Bidder is responsible for supplying at its own expense, all supervision, labor, equipment, machines, tools, materials, transportation, incidentals, and related items necessary to complete the work in accordance with this Bid. Work shall be performed by qualified and trained service personnel.

Dates(All times are listed as EST )

Broadcast Date
6/18/2026 8:00 AM EST

Question End Date
7/1/2026 12:00 PM EST

Sample Due Date

Due Date
7/16/2026 1:30 PM EST

Bid Opening Date

Question End Date Reminder Notification
1 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
2 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 2

Type	Name	Description	File Type
Invitation for Bid	ITB2026058 HVAC Filter Replacement Services.pdf	ITB2026-058 HVAC Filter Replacement Services	PDF
Invitation for Bid	ITB2026058 Bid Sheet.xlsx	ITB2026-058 Bid Sheet	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documentation
ITB Bid Sheet

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 1

Question	Date Asked	Answer	Date Answered
Is there a list of all schools with the filters they need at that specific location. Or a list of all filters needed for each individual school	6/18/2026 2:54:20 PM

Commodity Codes

Total: 2

Code	Description
[031-67]	HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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