Project Information

Bid Title

On-Demand Staffing Services

Issuing Agency

Seattle Housing Authority (SHA)

Location

Washington

Published Date

May 1, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

6159

Original Source

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Project Description

On-Demand Staffing Services

Solicitation #

6159

Category

Consulting and professional services

Issue date

Tuesday, March 24, 2026

Due date

Friday, May 15, 2026 - 04:00pm

Status

Open

Solicitation type

Request for Proposals

Solicitation document

Document

6159 RFP On Demand Staffing Services.pdf

Description

SHA is seeking professional temporary staffing services to be provided on as needed basis. The selected Consultant will provide temporary staffing services for a variety of administrative and technical positions at Seattle Housing Authority (SHA). Temporary assignments will be filled to backfill vacant positions, assist with special projects or manage workloads. SHA is looking for temporary staffing services in the following classifications but not limited to: Administrative, Information Technology, Accounting and Clerical. The selected Consultant should have experience in placing staff in the Seattle metropolitan area and a local office is highly preferred in order to provide the level of customer service expected by SHA.

Addenda

Document

6159 Addendum 1.pdf

Document

6159 Addendum 2.pdf

Deadline to submit questions

Monday, April 6, 2026 - 04:00pm

Additional documents

Document

Attachment C Fee Structure.xlsx

Attachment Preview

RFP Addendum # 2

Request for Proposals for

On-Demand Staffing Services

Solicitation # 6159

Date of Addendum # 2: May 1, 2026

The Request for Proposals (RFP)for the above named project is amended as noted in this Addendum.

This Addendum consists of 17 page(s).

This Addendum list questions received and SHA’s responses (see Item 1 below)

Item 1. The Due Date for 6159 On-Demand Staffing Services is extended to 4:00PM, Friday, May 15,

2026.

Item 2. Adding: Attachment C Fee Structure

Item 3. The following is a list of questions received and SHA’s responses to those questions.

1. To meet your MWBE goal of 12%, if we are Woman-Owned how many points does that count

for?

WMBE goal in criterion #1 and scoring is based on the overall Inclusion Plan to provide

meaningful opportunities to WMBE subconsultants. No points are given if the Prime Vendor

is a WMBE firm.

2. If we partner with a local company that is minority, how many points will that total?

Proposers may receive up to the maximum points allocated for criterion WMBE goal in

criterion #1 and scoring is based on the overall Inclusion Plan to provide meaningful

opportunities to WMBE subconsultants. No points are given if the Prime Vendor is a WMBE

firm. Criterion #1 Women and Minority Business (WMBE) Inclusion Plan is evaluated by

demonstrating meaningful and substantive involvement of WMBE subconsultants in the

direct performance of commercially useful functions as part of the proposed project team.

The level of participation, and overall integration into the proposed approach will be

considered during evaluation and scoring of this criterion.

3. Who are previous incumbents on this project?

The previous incumbent vendors are AppleOne, Molly Brown, SHEA Staffing, and Parker

Staffing Services LLC,.

4. What was the annual spend for the previous year on this Project?

$380,000.00

5. If this is a new contract, what is the anticipated budget for this contract?

This is a new contract. The anticipated total budget over the five (5) year term is

$3,400,000.00; however, actual expenditures may vary based on operational needs, and

funding may be allocated through one or multiple contracts.

6. Can vendors propose for specific categories (e.g., Information Technology only), or is it required

to cover all listed categories?

Yes. Proposers may propose for one or more categories aligned with their qualifications and

capacity. It is not required to propose for all job positions.

7. Could you please clarify the specific Information Technology (IT) positions anticipated under this

contract? If not predefined, is it acceptable for vendors to propose a range of IT roles based on

their expertise and SHA’s requirements? -Network Technician

IT Project Coordinator

Revised 01-29-16

ACAM Administrator

Quality Analyst Lead

Data Migration Consultant

IT Support Mobile Device Management

8. Is the 14% MWBE participation goal mandatory for this solicitation, or is it considered a target? If

mandatory, what are the consequences of not meeting the stated goal?

The 14% WMBE participation goal is aspirational and is not a mandatory requirement.

Proposers will not be deemed non-responsive for not meeting the goal; however, Proposers

are encouraged to demonstrate good faith efforts towards meeting or supporting the goal

described in criterion #1

9. As a prime vendor that is not MWBE-certified in the State of Washington, can we meet the 14%

MWBE participation goal through partnerships with certified MWBE subcontractors?

WMBE goal in criterion #1 and scoring is based on the overall Inclusion Plan to provide

meaningful opportunities to WMBE subconsultants. No points are given if the Prime Vendor

is a WMBE firm.

10. Under Section D, the RFP requests a resume for key personnel. Could you please clarify what

types of roles or positions SHA expects vendors to include, particularly since specific roles are

not defined in the RFP?

Key Personnel refers to individuals proposed by the vendor who will play a significant role in

contract performance, including oversight, coordination, and service delivery. This may

include, but is not limited to, a dedicated account representative, program managers,

recruiters, or other lead staff. Proposers should include resumes highlighting relevant

experience and qualifications.

11. Since specific roles and quantities are not defined in the RFP, could you please clarify how

vendors are expected to structure the pricing? Should pricing be provided based on standard

hourly rates by category (e.g., IT roles), or will SHA provide estimated roles and volumes for

reference?

For non-IT roles, SHA typically provides the hourly pay rate for each role at the time of each

temporary staffing request. Vendors should provide the markup percentages or bill rate, fee

details, cost inclusions, and conversion terms that will apply by category. For reference on

the type of roles we have at SHA, vendors can visit our class specifications page.

IT roles can be highly specialized, and we do not always have an established pay range

available upfront. Vendors may provide their proposed bill rates, fee details, cost inclusions,

and conversion terms for the roles listed in question #7, as well as for any additional roles

they wish to propose based on their expertise and SHA’s requirements.

12. Could you please share the incumbent vendor’s name, their previous response, and associated

pricing for a similar contract?

SHA may disclose the name of the incumbent vendor(s). However, prior proposals and

associate pricing are not being provided. Such information may be requested through public

disclosure processes, as applicable. The incumbent vendors are AppleOne, Molly Brown,

SHEA Staffing, and Parker Staffing Services LLC.

13. Could you please provide the annual spending details for similar contracts from the past three

years?

2025= $378,730.47

2024= $554,562.45

2023= $814,075.24

2023-2024 spend was across four (4) vendors reflects a period of increased utilization in

response to heightened operational demands. Contributing factors include workload surges,

staffing vacancies, and residual impacts from the COVID-19 pandemic, which necessitated

supplemental support to ensure continuity of operational and service delivery.

14. Could you please confirm the total number of positions required under this RFP?

Revised 01-29-16

The total number of positions is not predetermined. Staffing needs will be on an as-needed

basis and may vary based on the operational requirements.

15. We are an MBE firm certified by NMSDC. Please confirm if we still need to do subcontracting to

fulfill the goal utilization.

WMBE goal in criterion #1 and scoring is based on the overall Inclusion Plan to provide

meaningful opportunities to WMBE subconsultants. No points are given if the Prime Vendor

is a WMBE firm

16. Could you please provide a list of sample job positions or profiles requested under each

category, i.e., administrative and technical roles?

Refer to Question #7 for Information Technology (IT) Positions

Assistant Property Manager

Resident Communications Liaison

Office Assistant

Housing Specialist

Payroll Accountant

Facility Reservation Support

Administrative Specialist II

Human Resource Assistant

Accounting Tech I

17. Is there any local preference associated with this solicitation?

There is no local preference associated with this solicitation. All proposals will be evaluated

in accordance with the criteria set forth in the RFP.

18. Is subcontracting mandatory for this solicitation?

Subcontracting is not mandatory for this solicitation; proposers may choose to subcontract at

their discretion.

19. Is this a new contract or renewal of an existing contract?

This solicitation is for a new contract.

20. In order to be considered responsive for this solicitation, is it mandatory to bid on all positions?

Proposers are not required to bid on all positions; proposers may bid on the positions they

can accommodate based on their qualifications and capacity, including one or more

positions.

21. Could you please provide information on the daily duration of shifts required for the necessary

professions? For example, the number of hours per day?

Positions typically work standard eight (8) hour shifts within normal business hours (e.g.

Monday-Friday, 8:00 am to 4:30 pm), which includes a thirty (30) minute unpaid meal period

and applicable paid breaks in accordance with state and local labor requirements. Daily

schedules may vary based on operational needs and specific assignment requirements.

22. Per the RFP, vendors must be licensed in Washington and provide a UBI number. Kindly confirm

whether this can be obtained prior to contract start or if it is mandatory at the time of proposal

submission?

Proposers must be licensed to do business in the State of Washington and provide a UBI

number prior to contract execution. It is not required at the time of proposal submission.

23. Over the past 12 months, approximately how many temporary staffing assignments (by role type,

if available) have been released under your current on call/on demand staffing arrangements?

Administrative/Clerical: 1

Finance/Accounting: 1

Information Technology (IT): 6

24. Of those assignments, approximately how many were in each of the following categories:

Administrative, Information Technology, Accounting, and Clerical?

Refer to Question #23

Revised 01-29-16

25. What is SHA’s anticipated number of temporary staffing assignments per year under the new

contract(s) over the next 12 months? If possible, please estimate by role type or classification.

The anticipated number of temporary staffing assignments under this contract is not

predetermined. Staffing needs will vary based on organizational demand. Assignments will

be requested on an as-need basis through the contract term.

26. Over the past 12 months, what was SHA’s approximate total spend on temporary staffing

services, and what portion of that spend was for Information Technology roles?

Refer to Question #4 for total spend the past 12 months. Historically, expenditures have not

been tracked at a detailed category level, including IT, a breakdown is not currently

available.

27. Does SHA anticipate any significant changes in staffing demand (e.g., projects, new initiatives,

or budget changes) that could materially increase or decrease the expected volume of temporary

assignments over the term of the contract?

Seattle Housing Authority does not have any specific changes to staffing demand to report at

this time. Staffing needs may vary based on operational requirements, projects, and

available funding over the term of the contract.

28. How many vendors does SHA currently use for on call/on demand staffing services, and are

these vendors engaged under a similar RFP based panel arrangement?

Seattle Housing Authority currently has three (3) contracts in place for similar services.

However, this solicitation is for a new contract and is not structured as a continuation of

those agreements or as a formal panel arrangement.

29. For this Solicitation No. 6159, does SHA anticipate making a single award or multiple awards,

and if multiple, is there an expected range or cap on the number of vendors to be selected?

This solicitation is intended to result in multiple contract awards; however, Seattle Housing

Authority reserves the right to make awards in the best interest of the agency. There is no

predetermined cap on the number of contracts awarded.

30. If multiple vendors are selected, does SHA intend to allocate work through a primary/secondary

ranking, rotational assignment process, or another mechanism?

Work will not be distributed equally among awarded Vendors. Assignment will be issued

based on SHA’s operational needs, with priority given to the highest-ranked proposer, as

well as factors such as performance, availability, and responsiveness.

31. Are there any performance or usage thresholds (e.g., minimum fill rate, time to submit, or

response time) that will influence how assignments are distributed among awarded vendors?

SHA follows a standard rotation system when reaching out to awarded vendors. As outlined

in 1. Staffing Services, Section D & E of the RFP, consultants are expected to refer qualified

candidates within two (2) business days, unless otherwise agreed upon. SHA may require a

one (1) business day turnaround in certain circumstances. For hard-to-fill positions,

consultants may be provided up to five (5) business days to identify suitable candidates. If a

consultant is unable to provide qualified candidates within the applicable timeframe, SHA

may cancel the request or engage another awarded consultant to meet staffing needs.

32. Is SHA currently using one or more vendors to provide similar on call/on demand staffing

services, and if so, what aspects of the current arrangement work well that you would like to

preserve?

SHA is currently using more than one vendor. It is helpful to have more than one vendor to

fall back on should one vendor have greater availability to fill a role over another.

33. Beyond what is stated in the RFP, are there any particular performance metrics or service level

expectations (e.g., time to submit, time to start, fill ratios, retention) that are especially important

to SHA’s evaluation of vendor performance?

Refer to Question #31 for fill time. No additional performance metrics or service level

expectations are defined beyond those outlined in the RFP. Proposers should refer to the

Scope of Work and evaluation criteria for requirements.

Revised 01-29-16

34. The RFP notes an initial one year contract term with options for up to four additional one year

extensions, not to exceed five years. Under what conditions does SHA typically exercise these

extension options (e.g., based on performance, budget, or strategic review)?

Contract extension options may be exercised at the discretion of Seattle Housing Authority

based on satisfactory contractor performance, continued need for services, availability of

funding, and overall contract compliance.

35. Regarding the cooperative purchasing language, does SHA have any current interlocal partners

that are likely to utilize this staffing contract, and if so, can you indicate the potential scope or

volume of such usage?

Seattle Housing Authority does not currently have any interlocal or cooperative purchasing

partners identified that are anticipated to utilize this contract. Accordingly, no specific scope

or volume of usage can be projected at this time.

36. The Scope of Work states that experience placing staff in the Seattle metropolitan area is

required and that a local office is “highly preferred.” Would SHA consider a vendor without a

physical Seattle office if the vendor can demonstrate strong Seattle area delivery capability (e.g.,

local recruiters, active clients, and a proven track record in the region)?

Yes. Consultants without a physical Seattle office will be considered if they can demonstrate

a strong experience and capability in delivering services within the Seattle metropolitan area.

37. Is there any minimum expectation regarding on site presence or in person engagement (e.g.,

candidate interviews at SHA facilities, vendor meetings, or onboarding support) that vendors

should plan for?

Any interviews will predominantly be held remotely. Once started, agency temporary staff

are required to work in office at all times. Acceptations are made very rarely.

38. For Information Technology roles, can SHA provide examples of typical job titles or skill sets

(e.g., help desk, systems administration, business analysis, software development) that have

been requested historically or are expected going forward?

Refer to Question # 7. Help Desk support is our most regular need.

39. For non IT positions (Administrative, Accounting, Clerical), are there any certifications, systems,

or specialized experience that are particularly valued (e.g., public sector finance systems)

Preferences are based on specific position and business need, but typically public sector or

low-income housing experience (e.g. finance systems, reporting requirements, compliance

experience, or trauma‑informed care) are often most helpful.

40. We are not a MWBE company, and our legal team cannot commit to specific percentages to

MWBE spend. However, we do work with many MWBE businesses, and our goal is to be

inclusive to this community when seeking opportunities. That said, I was curious if this was non-

negotiable for SHA?

The criterion #1 Women and Minority Business (MWBE) Inclusion Plan is an aspirational

goal, and proposers will be evaluated based on their plan demonstrating meaningful and

substantive involvement of WMBE subconsultants in the direct performance of commercially

useful functions as part of the proposed project team. The level of participation and overall

integration into the proposed approach will be considered during evaluation and scoring of

this criterion

41. Will our NMSDC certification be recognized toward meeting the goal, or is Washington State

OMWBE certification specifically required? Please clarify.

WMBE goal in criterion #1 and scoring is based on the overall Inclusion Plan to provide

meaningful opportunities to WMBE subconsultants. No points are given if the Prime Vendor

is a WMBE firm

For the purposes of meeting SHA’s WMBE subconsultants participation goals, SHA

recognizes certifications by the Washington state Office of Minority and Women’s Business

Enterprises (OWMBE) at

https://omwbe.diversitycompliance.com/FrontEnd/SearchCertifiedDirectory.asp or self-

Revised 01-29-16

Commodity Codes

• NAICS 561320Temporary Help Services

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