Project Information

Bid Title

HVAC Work at Courthouse

Issuing Agency

Greene County

Location

Virginia

Published Date

Mar 20, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB #2026-007

Original Source

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Project Description

Bid Number:	IFB #2026-007
Bid Title:	HVAC Work at Courthouse
Category:	Facilities
Status:	Open

Description: The purpose of this Invitation for Bid (IFB) is to solicit bids through competitive sealed bidding for the purpose of HVAC work at the historic courthouse complex in Stanardsville from qualified contractors. It is anticipated that one contractor will be selected. The work will generally include, but shall not be limited to, labor, equipment, fuel, tools, materials, supervision, and incidentals necessary to provide the timely, safe, and effective execution of the work detailed in this solicitation. Bids are to be inclusive of all costs associated with the work detailed in the scope of work below. The County of Greene seeks sealed bids for repairs and replacement HVAC work on the AAON HVAC system at the County’s courthouse complex, 85 Stanard St. in Stanardsville. Specific work for the base bid includes, but is not necessarily limited to: Replacing existing 10-ton AAON HVAC system due to failing and age of unit Add climate control to holding cell area The Contractor shall provide all labor, equipment, fuel, tools, materials, supervision, and incidentals necessary to provide a timely, safe, and effective execution of the work detailed in this solicitation. Bids are to be inclusive of all costs associated with the work detailed in this scope. There are no plans or drawings of these buildings. See full IFB Publication Date/Time: 3/20/2026 12:00 AM Closing Date/Time: 4/15/2026 2:00 PM Submittal Information: Sealed Bid Bid Opening Information: April 15, 2026 at 2:00 pm Contact Person: Michael Taylor Director of Facilities and Maintenance mstaylor@gcva.us Plan & Spec Available: There are no plans for this building Related Documents: 2026-007 Courthouse HVAC IFB (PDF)

Attachment Preview

County of Greene

COUNTY ADMINISTRATION

PO Box 358

40 Celt Road

Stanardsville, VA 22973

_______________________________________

Invitation For Bid

IFB # 2026-007

HVAC Work at Courthouse

This procurement is governed by the Virginia Public Procurement Act and the County of

Greene’s Procurement Policy. All terms and conditions of those documents are hereby adopted

and made a part of this notice.

______________________________________

Contact Information:

Questions concerning sealed bids should be in writing addressed to:

Michael Taylor

Director of Facilities

County of Greene

mstaylor@gcva.us

Date Issued: Friday, March 20, 2026

Date & Time of Closing & Public Opening: April 15, 2026, at 2:00 p.m.

Invitation For Bid

TABLE OF CONTENTS

IFB #2026-007 HVAC WORK AT COURTHOUSE

#2026-007

1.0 PURPOSE ...........................................................................................................3

2.0 SCOPE OF WORK............................................................................................3

3.0 SPECIAL TERMS AND CONDITIONS.........................................................4

4.0 SELECTION POLICIES ..................................................................................5

5.0 INQUIRIES ........................................................................................................5

APPENDIX A ...........................................................................................................6

ATTACHMENT A ̶ REFERENCE FORM........................................................14

ATTACHMENT B ̶ BID RESPONSE FORM...................................................15

ATTACHMENT C ̶ SCC FORM ........................................................................18

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Invitation For Bid

#2026-007

1.0 PURPOSE

Sealed bids, subject to the specifications and conditions contained herein and attached hereto, will

be received in the Greene County Administration Building, County Administration Office, until,

but no later than, 2:00 p.m., local time prevailing, on Wednesday, April 15, 2026. A public opening

of the bids will be held at that day and time at the Greene County Administration Building, 40 Celt

Road, Stanardsville, VA 22973. A selection committee shall choose the contractor based on the

lowest responsible bid.

PURPOSE

The purpose of this Invitation for Bid (IFB) is to solicit bids through competitive sealed bidding

for the purpose of HVAC work at the historic courthouse complex in Stanardsville from qualified

contractors. It is anticipated that one contractor will be selected. The work will generally include,

but shall not be limited to, labor, equipment, fuel, tools, materials, supervision, and incidentals

necessary to provide the timely, safe, and effective execution of the work detailed in this

solicitation. Bids are to be inclusive of all costs associated with the work detailed in the scope of

work below.

It is the County’s intent that this IFB permits competition. It shall be the Bidder’s responsibility to

advise the Purchasing Agent in writing if any language requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this IFB to a single

source. Such notification must be received by the Purchasing Agent not later than five (5) days

prior to the date set for bids to close.

To be considered, the Bidder shall return one copy of bid documents to: Terry Beigie, Greene

County Administration, 40 Celt Road, PO Box 358, Stanardsville, VA 22973, in a sealed envelope.

Mark the outside of your envelope with Request for Proposals IFB #2026-007. Additionally,

proposals may be submitted electronically via eVA and will be opened during the bid opening.

Proposals, to include addenda or changes to a response, shall not be accepted via Fax machine,

email, orally, or via telephone.

Time is of the essence and any proposal received after the announced time and date for submittal,

whether by mail or otherwise, will be rejected. The time of receipt shall be determined by the

Greene County Administrator Office.

All questions regarding this IFB shall be submitted via email to Michael Taylor, Director of

Facilities, via phone at (434) 365-0572 or email at mstaylor@gcva.us. Please copy Terry Beigie at

tbeigie@gcva.us with the questions as well.

2.0 SCOPE OF WORK

The County of Greene seeks sealed bids for repairs and replacement HVAC work on the AAON

HVAC system at the County’s courthouse complex, 85 Stanard St. in Stanardsville.

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Invitation For Bid

#2026-007

Specific work for the base bid includes, but is not necessarily limited to:

• Replacing existing 10-ton AAON HVAC system due to failing and age of unit

• Add climate control to holding cell area

The Contractor shall provide all labor, equipment, fuel, tools, materials, supervision, and

incidentals necessary to provide a timely, safe, and effective execution of the work detailed in this

solicitation. Bids are to be inclusive of all costs associated with the work detailed in this scope.

There are no plans or drawings of these buildings.

3.0 SPECIAL TERMS AND CONDITIONS

A. See Appendix A for General Terms and Conditions

B. Codes, Permits, Fees, Licenses, and Notices

a. It is the responsibility of the contractor to maintain all required licensing and

training for his/her employees to provide the services as stated in this IFB.

b. The contractor shall supply copies of all licenses to Greene County, upon request.

c. A Greene County Business License will be required by the selected vendor. Please

contact the Commissioner of Revenue at ktate@gcva.us for more information. A

contractor without a Greene County Business License may submit a bid but will be

required to get one prior to starting work. The contractor is responsible for the cost

to acquire the license.

d. Insurance: The contractor shall agree to provide a certificate of insurance naming

the County of Greene as additional insured, and, if requested, a certified copy of

said policy or endorsement(s) before commencement of the contract. All insurance

shall be placed with an insurer licensed to do business in the Commonwealth of

Virginia. The underwriter shall be subject to the approval of the County of Greene.

The contractor shall maintain limits no less than:

i. General Commercial Liability: $1,000,000 (one million dollars) combined

single limit per occurrence for bodily injury, personal injury and property

damage.

ii. Automobile Liability: $1,000,000 (one million dollars) combined single

limit per accident for bodily injury and property damage.

iii. Worker’s Compensation and Employer’s Liability: Worker’s Compensation

as required by the Code of the Commonwealth of Virginia and Employer’s

Liability with limits of $1,000,000 (one million dollars) per accident.

iv. Professional Liability coverage (errors and omissions), $250,000 per

occurrence.

C. Submittals

a. Qualified contractors shall provide appropriate information in accordance with the

content and format requirements of this Invitation for Bid. The contractor’s

proposal shall be organized in the following order:

i. Attachment A: Reference Form

ii. Attachment B: Bid Response Form

iii. Attachment C: SCC form

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Invitation For Bid

#2026-007

iv. Certificates of Insurance

v. Copies of Contractor’s Licenses

b. All electronic proposal submissions with the required documents must be submitted

through the Commonwealth of Virginia’s online e-procurement system, eVA.

Contractors must submit one (1) complete copy of the proposal and all required

documents and/or attachments no later than 2:00 p.m. on Wednesday, April 15,

2026. All proposal submissions sent via U.S. Mail or other postage method shall

include 1 copy of the proposal documents, sent to Terry Beigie, Deputy Clerk of

the Board, PO Box 358, 40 Celt Road, Stanardsville VA 22973. The outside of your

envelope shall be marked as Invitation for Bid #2026-007.

4.0 SELECTION POLICIES

The County reserves the right to accept or reject any or all proposals received as a result of this

request, or to modify or cancel in part or in its entirety the Invitation for Bid if it is in the best

interest of the County to do so. The Invitation for Bid does not commit the County to award a

contract, to pay costs incurred in the preparation of a proposal for this request, or to procure or

contract for services.

The County will select a Contractor to provide the services requested using the Sealed Bid

procedure as outlined in the Virginia Public Procurement Act, accepting the lowest responsible

bidder.

The County prohibits discrimination and requires compliance with state and federal immigration

laws as defined under the Code of Virginia Chapter 43 Virginia Public Procurement Act. The

County is an equal opportunity employer and encourages participation of small businesses,

minority owned businesses, women owned businesses and service-disabled veteran owned

businesses in all procurement activities.

The County does not discriminate against an offeror because of race, religion, color, sex, national

origin, age, disability, or any other basis prohibited by state law relating to discrimination in

employment. MBE/WBE firms are encouraged to submit.

Any offeror who desires to protest the contract award shall submit such protest in writing to the

County no later than 10 days after the announcement of the award.

5.0 INQUIRIES

Clarification of the terms and conditions of this proposal should be directed to Michael Taylor,

mstaylort@gcva.us with a copy to Terry Beigie at tbeigie@gcva.us All inquiries that affect the nature

of the proposed contract or proposal contents will be conveyed to all parties receiving this

Invitation for Bid. The County shall not be responsible for any information given by way of

verbal communication.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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