Project Information

Bid Title

RFP 15-031126 Water Valve Assessment Project

Issuing Agency

City of High Point

Location

North Carolina

Published Date

Feb 2, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

15-031126

Original Source

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Bid Documents

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Project Description

Bid Number:	15-031126
Bid Title:	RFP 15-031126 Water Valve Assessment Project
Category:	Bid Opportunities
Status:	Open
Bid Recipient:	greg.parret@highpointnc.gov

Description: The City of High Point, Public Services Department is seeking qualified vendors to provide management, supervision, manpower, equipment, and materials necessary to to assess, maintain, and repair valves within the water distribution system. Sealed proposals will be received until 2:00 PM, Wednesday, March 11, 2026, in the Purchasing Division, 816 East Green Drive, High Point, NC 27260. Proposals are to be labeled “RFP # 15-031126 Water Valve Assessment Project . Proposers may email their proposals to For security reasons, you must enable JavaScript to view this E-mail address. A non mandatory pre-proposal conference will be held on Wednesday, February 18 at 2:00 PM in the Municipal Operations Training room located at 816 E Green Drive, High Point, NC 27260, (Come through the guard gate, go to the stop sign and make a left. The MOC training room is located at the top of the stairs of the Health and Safety office. Parking will be on your left). City staff will be available to discuss the project and answer pertinent questions, including MWBE requirements. All prospective bidders are urged and cautioned to attend so as to prepare bids based upon a full understanding of project specifications. Publication Date/Time: 2/2/2026 2:30 PM Closing Date/Time: 3/11/2026 2:00 PM Submittal Information: greg.parret@highpointnc.gov, mail or hand in (see bid details) Bid Opening Information: Non-Public Opening Pre-bid Meeting: Wednesday, 2/18/.26 2:00 PM Contact Person: Greg Parret greg.parret@highpointnc.gov Download Available: greg.parret@highpointnc.gov Plan & Spec Available: greg.parret@highpointnc.gov Plan Holders List: greg.parret@highpointnc.gov Related Documents: 15-031126 RFP Water Valve Assessment Project FINAL

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REQUEST FOR PROPOSALS

Water Valve Assessment Project

February 2, 2026

Due Date: Wednesday March 11, 2026

and time: 2:00 PM (EDT)

RFP Number: 15-031126

Mailing Address: PO Box 230

High Point NC 27261

Delivery Address:

Purchasing Contact:

E-mail:

Phone:

Pre-Proposal Conference:

and time:

816 East Green Drive

Purchasing Division

High Point, NC 27260

Greg Parret

greg.parret@highpointnc.gov

336-883-4795

February 18,

2026 2:00 PM

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY

IN ORDER TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT

PURCHASING AS SOON AS POSSIBLE

VENDOR NAME:

Bidder Information Form

All pages bound within this Bid Document are necessary parts thereof and Shall Not be

detached, taken apart and/or altered, or bid shall be considered non-responsive.

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

Vendor Name (include d.b.a. information if applicable)

Entity Formation (check applicable):

Ownership Category (check applicable):

Corporation

Limited Liability Company

Limited Company

Non-Minority

Limited Partnership

African American

Socially & Economically Disadvantaged

Partnership

Sole Proprietorship

Hispanic

Asian American

Female

American Indian

Principal Office Address (Per Secretary of State)

City, State & Zip

Email Address

Telephone Number

Federal Tax ID #/Social Security #

General Contractor License # (if applicable)

Print Name & Title of Person Signing on Behalf of Vendor

Vendor’s Authorized Signature

* By signing above the vendor acknowledges that terms and conditions and instructions associated with

this bid have been read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it

WILL BE REJECTED.

Late bids will NOT be accepted.

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in

writing, effective upon receipt by the agency issuing this Invitation to Bid.

• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are

subject to the conditions and specifications herein, are invited for materials and equipment as described

herein.

• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change

or withdrawal.

• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no

Federal or North Carolina antitrust laws have been violated.

• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to

vendors invoice and will be paid to vendor at time of invoice payment.

• Bidders shall sign this form along with this entire bound bid document on or before the above

date and time, to the City of High Point Purchasing Division, P O Box 230 (27261), 816 E Green

Drive, High Point, NC 27260

REQUEST FOR PROPOSALS

Water Valve Assessment Project

RFP 15-031126

The City of High Point, Public Services Department is seeking qualified vendors to

provide management, supervision, manpower, equipment, and materials necessary to to

assess, maintain, and repair valves within the water distribution system.

Sealed proposals will be received until 2:00 PM, Wednesday, March 11, 2026, in the Purchasing

Division, 816 East Green Drive, High Point, NC 27260. Proposals are to be labeled

“RFP # 15-031126 Water Valve Assessment Project . Proposers may email their proposals to

greg.parret@highpointnc.gov

A non mandatory pre-proposal conference will be held on Wednesday, February 18 at 2:00 PM in

the Municipal Operations Training room located at 816 E Green Drive, High Point, NC 27260,

(Come through the guard gate, go to the stop sign and make a left. The MOC training room is

located at the top of the stairs of the Health and Safety office. Parking will be on your left). City staff

will be available to discuss the project and answer pertinent questions, including MWBE

requirements. All prospective bidders are urged and cautioned to attend so as to prepare bids

based upon a full understanding of project specifications.

RFP # 15-031126

Water Valve Assessment Project

An electronic copy of the Request for Proposal may be obtained from the City of High Point located

under Bid Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can download a copy of

the solicitation and all addenda.

The awarded supplier(s) must register with the City of High Point using the

City’s on-line supplier registration process at https://www.highpointnc.gov/1068/New-

Supplier-Registration. The City reserves the right to accept or reject, in whole or in part, such

proposals as appears in its judgment to be in the best interest of the City.

The successful proposer shall be required to comply with all applicable equal employment

opportunity laws and regulations, and all other applicable governmental laws and regulations as set

forth by the City of High Point and the State of North Carolina.

The meeting facilities of the City of High Point are accessible to people with disabilities. If you need

special accommodations, call 336-883-3298, TDD # 336-883-8517, or the North

Carolina Relay System (TDD #1-800-735-2962).

In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High Point will

not discriminate against individuals with disabilities and will not do business with vendors who

discriminate against such individuals in violation of the Act. “Equal Opportunity Employer,

Male/Female/Handicap”

A. GENERAL INFORMATION

1. INTRODUCTION & SCOPE OF SERVICES:

The City of High Point is soliciting sealed proposals for professional services to assess,

maintain, and repair valves within the water distribution system. Services include field

evaluation to improve valve operability, documentation and integration of asset data into the

City’s GIS and CMMS systems, provision of a web-based project management dashboard for

monitoring program performance, and performance of discretionary infrastructure repairs as

directed.

2. PROPOSAL SCHEDULE

This is to provide interested Proposers with information about the schedule anticipated by the

City. This is an estimate only and may change.

RFP Issue Date

Pre-Proposal Meeting

Questions Due to Purchasing

February 2, 2026

February 18, 2026 at 2:00 PM

February 25, 2026 by 12:00 PM

Responses Provided

RFP Due Date

February 27, 2026

Wednesday, March 11 at 2:00 PM

3. PROPOSAL QUESTIONS:

Questions concerning this RFP must be submitted via email to Greg Parret, Buyer,

by no later than February 25, 2026 by 12:00PM to greg.parret@highpointnc.gov

4. PROPOSAL DUE DATE:

Sealed proposals shall be received electronically, mailed or hand-

delivered no later than 2:00 PM EST, on Wednesday, March 11, 2026. There will

not be a public bid opening. Any proposal received after the announced time

and date of opening shall not be considered.

5. CONTRACT PRICING:

Proposals shall include pricing for the Water Valve Assessment Project per

specifications including all labor, time, and materials.

6. LATE BIDS:

Any bid proposal received after the proposal due date and time shall not be considered

and will be returned unopened.

7. COMPETITIVE SELECTION:

The successful Proposer will be selected on a fair and rational basis, and the

evaluation factors outlined below shall be applied to all eligible, responsive Proposers

in comparing proposals and selecting the successful bidder. Award of a contract may

be made without discussion with the Proposers after responses are received.

Proposals should, therefore, be submitted on the favorable terms. The City reserves

the right to void the contract if the successful Proposer has not performed within the

date specified by the Proposers response.

8. SALES TAX:

Sales Tax shall not be included in any proposed prices. The City of High Point is not

tax exempt and will pay sales tax where applicable. Sales tax shall be invoiced as a

separate item.

9. MWBE:

Pursuant to General Statute 143-48 and Executive Order #77, the City of High Point

invites and encourages participation in this procurement process by businesses

owned by minorities, women, handicapped or disadvantaged persons.

10. CONTRACTS:

It is recognized that the formal basis of any agreement between supplier and user will

be a contract to be negotiated between parties rather than a proposal. In submitting

proposals, vendors must indicate that they are prepared to complete a contract

containing all the information submitted in their proposals. Vendors must also be

prepared to meet the City’s insurance requirements at the time the contract is

awarded. Contractors shall be required to sign a City of High Point contract, a sample

of which is included in this RFP.

11. REJECTION OF PROPOSAL:

The City of High Point reserves the right to reject all Proposals, to waive any

informality in proposals received, to accept or reject any or all of the items in the

proposal, and to award the contract in whole or in part and/or negotiate any or all

items with individual Proposers if it is deemed in the City’s best interest. Moreover, the

City reserves the right to make no selection if proposals are deemed to be outside the

fiscal constraint or not in the best interest of the City.

12. INSURANCE:

The Contractor shall purchase and maintain during the life of this contract

comprehensive general liability and other insurance as is appropriate for the work

being performed as outlined in the sample contract which is attached for your

reference. A Certificate of Insurance will be required at the time of executing the

final contract.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services

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