Project Information

Bid Title

FY26-SCCS-01: Veterinary Services

Issuing Agency

Sandoval County

Location

New Mexico

Published Date

Dec 17, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

FY26-SCCS-01: Veterinary Services, Due Date: December 30, 2025, by 3:00 PM

RFP Documents: Click to Download

Number: FY26-SCCS-01
Pre-Bid Mtg: None
Project Name: Veterinary Services
NIGP Codes: 96186
Open Date: December 17, 2025
Due Date: December 30, 2025, by 3:00 PM MDT

Attachment Preview

INVITATION TO BID

SANDOVAL COUNTY

Veterinary Services

RFP# FY26-SCCS-01

Release Date: December 17, 2025

Due Date: December 30, 2025 at 3:00 p.m. MST

NIGP Codes: 96186

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The Sandoval County Board of County Commissioners is accepting sealed bids on behalf of the

Sandoval County Community Services Department from qualified bidders to establish multi-year

pricing agreement(s) for Veterinary Services (NIGP Commodity Codes: 96186). Responses will

be accepted in the Finance Department, Attn: Leslie Olivas, Sandoval County Administrative

Offices, 1500 Idalia Road, Bldg. D, 2nd Floor, Bernalillo, New Mexico 87004 until 3:00 p.m.

(Mountain Standard Time) on December 30, 2025. Late submissions will not be considered. The

Sandoval Board of County Commissioners reserves the right to reject any and all bids.

B. SCOPE OF BID

The Sandoval County (“County”) Purchasing Office is accepting sealed bids from experienced

and qualified bidders to provide Veterinary Services. The successful offeror(s) will work

collaboratively with the Animal Services Team to assure all animals receive care and treatment

promptly. The Price Agreement(s) will be for a one (1) year base period of performance with three

(3) one-year optional renewals. The maximum length of the price agreement(s) shall not exceed

four (4) years. This solicitation will result in a multi-award.

C. PROCUREMENT MANAGER

1. Sandoval County has assigned a Procurement Manager who is responsible for the conduct

of this procurement whose name, address, telephone number, and e-mail address are listed

below:

Name:

Address:

Telephone:

Fax:

E-mail:

Leslie Olivas, Senior Procurement Specialist

Sandoval County

1500 Idalia Road, Bldg. D, 2nd Floor

PO Box 40

Bernalillo, NM 87004

(505) 404-5873

(505) 867-7605

ldolivas@sandovalcountynm.gov

2. All deliveries of responses via express carrier must be addressed as follows. All potential

offerors are responsible for ensuring their complete proposal is received on or before the

stated deadline, regardless of courier utilized. Later proposals will not be considered for

award.

Name:

RFP Name:

Address:

Leslie Olivas, Senior Procurement Specialist

Veterinary Services

ITB# FY26-SCCS-01

Sandoval County

2

1500 Idalia Road, Bldg. D

PO Box 40

Bernalillo, NM 87004

3. Any inquires or requests regarding this procurement should be submitted, in writing, to

the Procurement Manager. Offerors may ONLY contact the Procurement Manager

regarding this procurement. Other county employees or Evaluation Committee members

do not have the authority to respond on behalf of the County. Protests of the solicitation

or award must be delivered by mail to the Protest Manager. A Protest Manager has

been named in this Request for Proposals, pursuant to NMSA 1978, § 13-1-172, ONLY

protests delivered directly to the Protest Manager in writing and in a timely fashion will be

considered to have been submitted properly and in accordance with statute, rule and this

Request for Proposals. Emailed protests will not be considered as properly submitted.

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFP contains the schedule, description and conditions governing the

procurement.

A. SEQUENCE OF EVENTS

The Procurement Manager will make every effort to adhere to the following schedule:

Action

1. Issue RFP

2. Return of Acknowledgement

of Receipt Form

3. Mandatory Pre-Proposal

Conference and Site Visit

4. Deadline to submit

Questions

5. Response to Written

Questions

6. Submission of Proposal

7. Proposal Evaluation

8. Selection of Finalists

9. Contract Awards

10. Protest Deadline

Responsible Party

Sandoval County

Potential Offerors

Due Dates

DECEMBER 17, 2025

DECEMBER 19, 2025

Sandoval County and N/A

Potential Offerors

Potential Offerors

DECEMBER 19, 2025

Procurement

Manager

Potential Offerors

Evaluation

Committee

Evaluation

Committee

Sandoval County

DECEMBER 23, 2025

DECEMBER 30, 2025

AT 3:00 PM MST.

TBD

TBD

TBD

+15 days

B. EXPLANATION OF EVENTS

3

The following paragraphs describe the activities listed in the sequence of events shown in Section

II. A., above.

1. Issuance of RFP

This ITB is being issued on behalf of the Community Services Department – Animal Care

Services.

2. Acknowledgement of Receipt

Potential Bidders may e-mail, hand deliver, return by facsimile or registered or certified

mail the “Acknowledgment of Receipt of Request for Proposals Form” that accompanies

this document, APPENDIX A, to have the bidder placed on the procurement distribution

list. The form should by signed by an authorized representative of the offeror, dated, and

returned to the Procurement Manager by the date referenced in the Sequence of Events.

The procurement distribution list will be used for the distribution of written responses to

questions.

3. Mandatory Pre-Bid Conference and Site Visit

This section is not applicable for this procurement.

4. Deadline to Submit Written Questions

Potential Bidders may submit written questions to the Procurement Manager as to the intent

or clarity of this ITB as indicated in the sequence of events. All written questions must be

addressed to the Procurement Manager as declared in Section I, Paragraph C. Questions

shall be clearly labeled and shall cite the section(s) in the ITB or other document which

forms the basis of the question.

5. Response to Written Questions

Responses to written questions will be distributed as indicated in the sequence of events to

all potential Bidders whose name appears on the procurement distribution list. An e-mail

copy will be sent all Bidders that provide an Acknowledgement of Receipt Form.

6. Submission of Bids

ALL BIDS MUST BE RECEIVED FOR REVIEW AND EVALUATION BY THE

PROCUREMENT MANAGER OR DESIGNEE NO LATER THAN 3:00 PM

MOUNTAIN STANDARD TIME (MST) ON December 30, 2025. Bids received after

this deadline will not be accepted. The date and time of receipt will be recorded on each

proposal.

4

Bids must be addressed and delivered to the Procurement Manager at the address listed in

Section I, Paragraph C2. Proposals must be sealed and labeled on the outside of the

package to clearly indicate that they are in response to the Veterinary Services ITB

#FY26-SCCS-01. Bids submitted by facsimile or other electronic means will not be

accepted.

A public log will be kept of the names of all Offerors that submitted proposals. Pursuant

to NMSA 1978, § 13-1-116, the contents of proposals shall not be disclosed to competing

potential Offerors during the negotiation process. The negotiation process is deemed to be

in effect until the contract is awarded pursuant to this Request for Proposals.

7. Bid Tabulation

Any contractual agreement(s) resulting from this ITB will be finalized with the most

advantageous Bidder(s) as per schedule Section II.A., Sequence of Events, or as soon

thereafter as possible. This date is subject to change at the discretion of Sandoval County.

8. Commission Approval

The contract(s) shall be awarded to the Bidder(s) whose Bid(s) is most advantageous to

Sandoval County and the Sandoval County Community Services Department. The award

is subject to appropriate Sandoval County Commission approval.

9. Bid Award

After review of the bids, the contract(s) for the item(s) or services will be awarded to the

lowest Responsible and Responsive Bidder(s) meeting or exceeding the required

specification for this sealed bid.

10. Protest Deadline

Any protest by an Offeror must be timely and in conformance with NMSA 1978, § 13-1-

172 and applicable procurement regulations. As a Protest Manager has been named in this

Request for Bids, pursuant to NMSA 1978, § 13-1-172, ONLY protests delivered directly

to the Protest Manager in writing and in a timely fashion will be considered to have been

submitted properly and in accordance with statute, rule and this Request for Bids. The 15-

calendar day protest period shall begin on the day following the award of contracts and

will end at 5:00 pm Mountain Standard Time/Daylight Time on the 15th day. Protests must

be written and must include the name and address of the protestor and the request for

proposal number. It must also contain a statement of the grounds for protest including

appropriate supporting exhibits and it must specify the ruling requested from the party

listed below. The protest must be delivered to:

Leslie Olivas, Senior Procurement Specialist

Sandoval County

1500 Idalia Road Bldg. D 2nd Floor

5

Commodity Codes

• NAICS 541940Veterinary Services

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