Project Information

Bid Title

Provision of IBM Datacap Subscription and Support

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Apr 10, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

IWQ 040826

Original Source

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Bid Documents

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Project Description

IWQ 040826

Provision of IBM Datacap Subscription and Support

Buyer Contact : Bethany.White@GwinnettCounty.com

Opening Date : 04/15/2026 03:00 PM EST

Addendum : IWQ 040826 ADD1

Attachment Preview

Date: April 8, 2026

Quote Number: IWQ 040826

Quotes Should Be Received By: 3:00pm on Monday, April 13, 2026

Informal Written Quotations are being solicited from qualified suppliers for the following item(s). Informal Written

Quotations may be returned via: Email: Bethany.White@GwinnettCounty.com or Gwinnett County Department of Financial

Services, Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia, 30046, Attn: Bethany White.

DELIVERY FOB DESTINATION PREPAID AND ALLOWED TO: 75 Langley Drive, Lawrenceville, GA 30046

QTY.

DESCRIPTION

DELIVERY

ARO

MANUF. &

NO.

UNIT PRICE

TOTAL PRICE

IBM Datacap Authorized User Value

1 Unit Annual SW Subscription &

$

$

Support Renewal

IBM Datacap Enterprise Edition

3

Add-On Authorized User Value Unit

Annual SW Subscription & Support

Renewal (12 months)

$

$

Service Provider Name: ___________________________________________________________________________________

Certification of Non-Collusion in Quote Preparation

Signature

Date

In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of

quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item,

delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I

understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select

their preferred method of electronic payment upon notice of award. For more information on electronic payments, please

refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

E-mail Address

IWQ 040826

Page 2

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been

completed.

Note: References should be customized for each project, rather than submitting the same set of references for

every project bid. The references listed should be of similar size and scope of the project being bid on. Do not

submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Dates

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

3. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

Service Provider Name

IWQ 040826

Buyer Initials: BW

Page 3

IWQ 040826

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE OR

MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

IWQ 040826

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

Page 4

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

IWQ 040826

Page 5

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure

to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each

vendor shall sign the submittal and print or type his or her name on the fee schedule. The

person signing the submittal should initial erasures or other changes. An authorized agent of

the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event

of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking

an award of a Gwinnett County contract may not initiate or continue any verbal or written

communications regarding a solicitation with any County officer, elected official, employee, or

other County representative other than the Purchasing Associate named in the solicitation

between the date of the issuance of the solicitation and the date of the final award. The

Purchasing Director will review violations. If determined that such communication has

compromised the competitive process, the offer submitted by the individual, firm or business

may be disqualified from consideration for award. Solicitations for the sale of real property may

allow for verbal or written communications with the appropriate Gwinnett County

representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the

submittal but are contained for informational purposes only. If awarded, the successful

vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit

and Agreement should be included with vendor’s submittal, if the solicitation is for the

physical performance of services for all labor or service contract(s) that exceed $2,499.99

(except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or

the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your

submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known

earliest date or the minimum number of calendar days required after receipt of order (delivery

A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in

the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation,

drawings, specifications, etc. must be requested by the question cutoff deadline stated in the

solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information

given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as

an addendum to the solicitation if such information is necessary or if the lack of such information

would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal

Commodity Codes

• NAICS 541519Other Computer Related Services

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