Project Information

Bid Title

Lighting Project for Burke County Reep Park Field #3

Issuing Agency

County of Burke

Location

North Carolina

Published Date

Feb 9, 2026

Closing Date

Mar 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-0302

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-0302
Bid Title:	Lighting Project for Burke County Reep Park Field #3
Category:	Parks and Recreation
Status:	Open
Bid Recipient:	Brian Nieft - Purchasing Agent

Description: Burke County has been awarded a Federal Grant to improve the safety of students using the Reep Park Ballfields. The County is seeking bids from qualified vendors to provide and install lighting for Reep Park Field #3. See related documents for complete specifications and submission details. Publication Date/Time: 2/9/2026 2:00 PM Closing Date/Time: 3/2/2026 2:00 PM Submittal Information: Sealed Bids Only Bid Opening Information: Immediately Following Closing Pre-bid Meeting: None Miscellaneous: No Pre-Bid Meeting will take place but any vendor desiring to conduct a site visit can contact Treg McGee, Burke County Parks and Recreation Director at 828-764-9092 to schedule a visit. Related Documents: RFP for Reep Park Field 3 Lights

Attachment Preview

Request for Proposals

Lighting Project for Burke County Reep Park

Field #3

RFP-2026-0302

February 9, 2026

Procurement Contact

Brian Nieft

Purchasing Agent

Burke County

200 Avery Avenue

Morganton, NC 28655

828-764-9058

purchasing@burkenc.org

RFP-2026-0302

Reep Park Field #3 Lights

February 9, 2026

Table of Contents

1. INTRODUCTION ............................................................................................. 3

2. OVERVIEW ..................................................................................................... 4

3. SCOPE OF WORK............................................................................................ 4

4. LIGHTING PERFORMANCE............................................................................. 5

5. ADDITIONAL DETAILS .................................................................................... 5

6. BIDDERS RESPONSIBILITIES........................................................................... 6

7. INSURANCE REQUIREMENTS ........................................................................ 7

8. BIDDER ACKNOWLEDGEMENT...................................................................... 7

9. BID SIGNATURES............................................................................................ 7

10. PROPOSAL SUBMITTAL REQUIREMENTS...................................................... 7

11. ANTICIPATED TIMELINE ................................................................................ 7

12. EVALUATION OF BIDS AND AWARD PROCEDURES...................................... 7

13. GENERAL CONDITIONS AND REQUIREMENTS.............................................. 8

BID FORM……….…………………………………………………………………....…………………11

ATTACHMENT A - REEP PARK FIELD 3 LIGHT DESIGN………………………………12

Page | 2

RFP-2026-0302

Reep Park Field #3 Lights

February 9, 2026

1. INTRODUCTION

Burke County has been awarded a Federal Grant to improve the safety of students using the Reep

Park Ballfields. The County is seeking bids from qualified vendors to provide and install lighting for

Reep Park Field #3.

Submittal deadline is March 2, 2026, at 2:00pm.

Sealed bids must be submitted in person, mail, or special courier service to the Burke County

Finance Office at the addresses below with the firm’s name and RFP-2026-0302 written on the

outside of the envelope/box:

Mail:

Burke County Finance Office

Attn: Brian Nieft

PO Box 219

Morganton, NC 28680

Delivery/FedEx/UPS/Courier:

Burke County Finance Office

Attn: Brian Nieft

200 Avery Avenue

Morganton, NC 28655

No Pre-Bid Meeting will take place but any vendor desiring to conduct a site visit can contact

Treg McGee, Burke County Parks and Recreation Director at 828-764-9092 to schedule a visit.

Questions can be emailed to purchasing@burkenc.org no later than 5pm, Monday, February 23,

2026. Answers to all submitted questions will be posted on the website below.

Any bid received later than the specified date and time will not be accepted or considered.

Bid opening will take place at 2:00pm on Monday, March 2, 2026, in the Burke County 1st Floor

Conference room located at 200 Avery Ave, Morganton, NC 28655.

Please visit www.burkenc.org/Bids.aspx to download this information and any updates on the

project.

Page | 3

RFP-2026-0302

Reep Park Field #3 Lights

February 9, 2026

2. OVERVIEW

Burke County submitted an application for federal funding to improve student safety. Burke County

was selected and a portion of the funding is to improve safety for students using the ballfields at

Burke County’s Reep Park. This will be accomplished by providing proper lighting for Reep Park

Ballfield #3.

The County is seeking bids from qualified vendors to provide and install lighting for Reep Park Field

#3 based on the specifications listed.

3. SCOPE OF WORK

a) The basis of design is the Geo Sport Lighting LED Design dated 12-12-25 Revision 01 which is

included as Attachment A. All sports lighting to have a minimum of 70 Feet Mounting Height

from Field Grade of Play.

b) Furnish and Install Sports Lighting at Reep Park Field Three. Foot-Candle levels to meet and

exceed lighting standards for an average of 50 Maintained Foot-Candles Infield and 30 Foot-

Candles Outfield for 225 Feet Radius. Please note the remaining area from 225’ to the fence to

be the light spill foot-candles.

c) Bidder to verify all pole location grade elevations to make sure pole mounting heights match

the final grade of the fields.

d) Locate any underground lines before digging. Owner will provide location of irrigation lines (if

applicable); however, repair of any underground utilities damaged during construction shall be

responsibility of the bidder.

e) Any fencing damages or removal to be replaced by the bidder.

f) Any damage to the existing site during construction must be repaired back to its original state.

g) Sports Lighting Poles are to be Direct Burial Steel poles backfilled with concrete. All poles must

include pole climbing steps, pole safety cable, and pole catwalk/maintenance platforms.

Crossarms will not be accepted for this project. All potential bidders must comply with

providing steel poles that are equipped with pole steps, safety cables, and maintenance

platforms.

h) Supply all new conductors to the poles and to be copper wire installed in PVC Conduit.

i) Provide and install new service panel and control cabinet. The baseball field to be controlled by

a key on/off switch.

j) All trenches are to be filled and tamped thoroughly. Bidder will be responsible to seed and

straw the tamped ditches. No trenches are allowed across the playing surface of Field Three. All

open trenches and hole boring shall be guarded/barricaded off by the bidder during

construction. Directional Boring is allowed.

k) Power at the site is 277/480 Volt Three Phase

l) Job Site Address: 4773 Johnson Bridge Road, Hickory, NC 28602.

Page | 4

RFP-2026-0302

Reep Park Field #3 Lights

February 9, 2026

4. LIGHTING PERFORMANCE

The purpose of these specifications is to define the performance and design standards for the

lighting of this project. The manufacturer shall supply lighting equipment and computer-generated

point by point analysis that meets or exceeds the following:

a) PERFORMANCE CRITERIA

Target (or Maintained) Light levels are based on per IESNA RP-6-01 and NCHSAA.

Area of Lighting Average Entire Field

Infield

50 foot-candles

Outfield

30 foot-candle

b) PERFORMANCE CRITERIA – LIGHT UNIFORMITY

To ensure the optimal playability and visual appearance of the field, all lighting designs shall

meet the following:

Maximum to Minimum Uniformity Ratio - The uniformity of the playing field shall be

measured by comparing the maximum reading to the minimum reading. This ratio shall

not exceed the following:

Area of Lighting Maximum to Minimum Uniformity Ratio

Infield

2.0 to 1.0

Outfield

2.5 to 1.0

c) POINT BY POINT ANALYSIS

Computer Models - Test Stations

Submitted computer models depicting the measurements of light shall be generated on a grid

of specified number of points covering a stated area on an equally spaced grid. See the chart

below for the exact specifications of points, areas and grid spacing for each field:

Area of Lighting Target Points

Size of Area

Grid Spacing

Infield Baseball

20’ X 20’

Infield

20’ X 20’

Outfield Baseball 20’ X 20”

Outfield

20’ X 20’

Meter Orientation:

Horizontal foot-candles - models shall represent readings taken with the meter test cell

positioned horizontal 36 inches above grade.

d) INSPECTION AND VERIFICATION

Testing of the facility shall be done based on the test points as described in section C above.

5. ADDITIONAL DETAILS

The sports lighting system shall be Geo Sport LED Sports Lighting (Attachment A).

Page | 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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