Project Information

Bid Title

RFP NO. 26-15 Street Asphaltic Paving, Milling, and Restriping Services

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Mar 19, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-15

Original Source

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Bid Documents

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Project Description

Bid Number:	26-15
Bid Title:	RFP NO. 26-15 Street Asphaltic Paving, Milling, and Restriping Services
Category:	City Solicitations
Status:	Open

Publication Date/Time: 3/19/2026 8:00 AM Publication Information: RFP NO. 26-15 Street Asphaltic Paving, Milling, and Restriping Services Closing Date/Time: 4/14/2026 2:00 PM Submittal Information: Paper (Sealed Bids) Bid Opening Information: 1220 11th St Huntsville, TX Contact Person: Lucy Gonzalez Purchasing@huntsvilletx.gov Download Available: Yes Fee: No Plan & Spec Available: Yes Business Hours: 8:00 A.M. - 5:00 P.M. M-TH Plan Holders List: N/A Related Documents: RFP NO. 26-15 Street Asphaltic Paving, Milling, and Restriping Services

Attachment Preview

City of Huntsville

448 State Highway 75 N

Huntsville, Texas 77320

Lucy Gonzalez

Phone: 936-291-5495

E-mail: purchasing@huntsvilletx.gov

REQUEST FOR PROPOSAL (RFP) NO. 26-15

“Street Asphaltic Paving, Milling, and Restriping Services”

RETURN SEALED RFP:

City of Huntsville

City Secretary

448 State Highway 75 N

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00 P.M., Central Time

April 14, 2026

MARK ENVELOPE: “Solicitation Packet 26-15”

ALL PAGES MUST BE INITIALED AND

RETURNED, IF NOT BID MAY BE REJECTED.

Table of Contents

Tentative Schedule of Events ......................................................................................................................... 2

Introduction..................................................................................................................................................... 2

General Instructions........................................................................................................................................2

Proposals Responses ................................................................................................................................... 3

Information ................................................................................................................................................. 3

Award ......................................................................................................................................................... 3

Termination of Agreement ......................................................................................................................... 3

Special Terms & Conditions.......................................................................................................................3

Preparation of Proposal...............................................................................................................................4

Written Modification .................................................................................................................................. 4

Qualification of Responders ....................................................................................................................... 4

Change Orders ............................................................................................................................................ 4

Addenda & Interpretations ......................................................................................................................... 4

Laws and Regulations ................................................................................................................................. 4

Bid Bond ..................................................................................................................................................... 5

Payment and Performance Bond ................................................................................................................ 5

Bond Information........................................................................................................................................5

Obligation of Responder.............................................................................................................................5

Alternate Items............................................................................................................................................5

Bid Tabulation ............................................................................................................................................ 5

Project Information ......................................................................................................................................... 5

Summary and Background ......................................................................................................................... 5

Scope of Work ............................................................................................................................................ 6

Project Timeline........................................................................................................................................10

Budget ....................................................................................................................................................... 10

Submittal Requirements............................................................................................................................10

RFQ # 26-15 Page 1 of 32 Firm Name:____________________________________________ Initials:________

Proposal Evaluation Criteria.....................................................................................................................10

Proposal Format........................................................................................................................................11

Warranties ................................................................................................................................................. 11

Liquidated Damages ................................................................................................................................. 11

Payment Draws ......................................................................................................................................... 11

Price Table .................................................................................................................................................... 12

Insurance Requirements................................................................................................................................13

Safety Standards & Accident Prevention ..................................................................................................... 14

Required Forms ............................................................................................................................................ 15

Conflict of Interest .................................................................................................................................... 15

Certificate of Interested Parties Form 1295..............................................................................................17

Israel Verification Form ........................................................................................................................... 19

Iran, Sudan and Foreign Terrorist Organizations Verification Form ....................................................... 20

Firearm Verification Form........................................................................................................................21

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification

Form.......................................................................................................................................................... 22

Critical Infrastructure Verification Form..................................................................................................23

Texas Public Information Act Verification Form.....................................................................................24

References................................................................................................................................................. 25

Non-Collusion Affidavit ........................................................................................................................... 26

Bid Term & Conditions ................................................................................................................................ 27

No-Bid Statement ......................................................................................................................................... 31

Responders Information................................................................................................................................32

Tentative Schedule of Events

• March 19, 2026 – Release Solicitation

• March 21 and March 28, 2026 – Legal Advertisement

• March 31, 2026, 10:30 A.M. – Mandatory Site Visit

• April 2, 2026 – Questions Due to Purchasing Department

• April 6, 2026 – Final Addendum Issued

• April 14, 2026, 2:00 P.M. – Public Solicitation Opening

• April 21-23, 2026 – Evaluation Committee Review

• April 28-30, 2026 – Interviews / Presentations (if requested)

• April/May 2026 – Award Preparation

Introduction

The City of Huntsville is accepting solicitations for firms interested in providing street asphaltic paving,

milling, and restriping services to include labor and materials in accordance with Local Government Code

Chapter 252. The City of Huntsville is aware of the time and effort you expend in preparing and

submitting bids and proposals to the City. Please let us know of any solicitation requirement(s) which are

causing you difficulty in responding. We want to make the process as easy and painless as possible so that

all responsible vendors can compete for the City's business.

General Instructions

Sealed proposal packets must be delivered to Attention of:

City Secretary, City of Huntsville, 448 State Hwy 75 N, Huntsville, TX 77320.

Proposal Packets must be received by

April 14, 2026 at 2:00 P.M. Central Time

It is the sole responsibility of each Vendor to have the proposal at the designated location prior to the

RFQ # 26-15 Page 2 of 32 Firm Name:____________________________________________ Initials:________

deadline date and time. Each proposal must be sealed in an envelope that is clearly marked “Solicitation

Packet 26-15”. All late packets will be returned to the Vendor unopened when properly marked. Public

reading is scheduled to be held at the date and time listed above at City Service Center, 448 State Hwy 75

N Huntsville, Texas. You are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via e-mail at

purchasing@huntsvilletx.gov.

Proposals Responses

Responders submitting a response do so entirely at their expense. There is no expressed or implied

obligation by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing

or submitting a proposal, for providing additional information when requested by the City of Huntsville, or

for participating in any selection interviews.

Information

Details on which commodities and services the City procures or have for sale is available from the

Purchasing Department. You may register on the City’s vendor management program at

www.huntsvilletx.gov/bids to receive notice of bid opportunities. Additionally, you may register at

www.publicpurchase.com.

Award

The City of Huntsville will award based on best value* meeting the requirements for this service. The City

of Huntsville reserves the right to award to the most responsible and responsive bidder in the best interest

of the City. The City may award to multiple providers or to a single provider. If the awarded responder is

unable to meet the requirements of the City, services/products may be purchased from the next best

available responder and continue until a responder is found that can complete the requirements of the City

of Huntsville. The City reserves the right to reject any proposals that do not meet specifications stated

herein or reject all proposals should this project not be approved for any reason.

*Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are: price, quality of item,

location of responder, safety record of responder, past relationship with responder, and/or any relevant criteria specifically listed.

Termination of Agreement

The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the City of

Huntsville, the successful vendor’s performance is not acceptable, or if the deliveries and servicing of this

contract do not conform to the requirements detailed herein. If though any cause, the vendor fails to fulfill

its obligations under this contract, or if the vendor violates any of the agreements of this contract, the City

has the right to terminate this contract by giving the successful responder thirty (30) calendar days written

notice. The vendor will be compensated for the satisfactorily deliveries performed before the termination

date. The vendor may terminate the contract for any reason with a thirty (30) calendar day written notice.

Contract may be terminated immediately should there be any illegal or unprofessional activities, alleged or

otherwise, occurring on City premises.

Special Terms & Conditions

It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services

and/or qualification for any or all products and/or services covered in this solicitation and to waive

informalities or defects or to accept such qualifications as it shall deem to be in the best interests of the

City of Huntsville. If less than three responses are received, the City of Huntsville reserves the right to

rebid as it deems to be in the best interest of the City. Each elected responder will receive a purchase order

at prices quoted. Responders must be able to complete the job within a reasonable time of request for

service. Should awarded responder not be able to respond, the City reserves the right to offer service to

next available responder. The City of Huntsville reserves the right to make the award of proposal line

items in whole, parts or to reject any and all proposals or proposal line items if it is determined to be in the

RFQ # 26-15 Page 3 of 32 Firm Name:____________________________________________ Initials:________

best interest of the City. The Bid Terms and Conditions reference any and all indemnification language

that is required and not stated to the fullest extent of the law. The City of Huntsville has the sole last and

final determination to determine award with no recourse to the fullest extent of the law.

Preparation of Proposal

Each proposal must be submitted on the prescribed form. All blank spaces for prices must be filled in, in

ink or typewritten and must be fully completed and executed when submitted. If the unit price and the

total amount named for an item are not in agreement, the unit price alone will be considered as

representing the responder's intention and the total will be corrected to conform thereto. The responder

must sign their proposal in the space provided on the responder’s form. If the proposal is submitted by a

partnership or corporation, the name and address of the partnership or corporation must be shown, together

with the name and address of the partners or corporate officers. Proposals submitted by a partnership must

be signed by one of the partners. Proposals submitted by a corporation must be signed by one of the

corporate officials having, under the corporate structure, the power to act in this capacity. Proposals

submitted by a sole proprietorship must be signed by the proprietor.

Written Modification

Any responder may modify their proposal by letter, electronic or other written communication at any time

prior to the scheduled closing time for receipt, provided such written communication is received by the

City prior to the closing time, and provided further, the City is satisfied that the written modification bears

the signature of the responder. The written communication should not reveal the proposal price but should

provide the addition or subtraction or other modification so that the final prices or terms will not be known

by the City until the sealed bid is opened. It is the responsibility of responder to ensure modification was

received by the City.

Qualification of Responders

No prequalification of responders is required. Before award of any contract can be approved, however,

the City shall be satisfied that the responder involved: (1) maintains a permanent place of business, (2) has

adequate plant and equipment to do the work properly and expeditiously, (3) has a suitable financial status

to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit a

satisfactory performance record.

Change Orders

It is the City’s desire to have all questions and/or comments addressed prior to issuing a purchase order;

any change order will be greatly scrutinized and could impede future awards. No change orders will be

accepted unless written approval by the City Manager. Any work completed without written approval by

the City Manager is subject to non-payment

Addenda & Interpretations

All questions or request for interpretation concerning this solicitation, shall be directed to the Purchasing

Department, in writing via e-mail at purchasing@huntsvilletx.gov or sent via mail addressed to the

Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320.

All questions or request for interpretation must be received by April 2, 2026 @ 5:00 P.M.

A final written addendum will be issued as a response and will be posted on or before April 6, 2026 @

5:00 P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business Daily

website. All addenda issued shall become part of the contract documents, and receipt thereof shall be

acknowledged in the space provided in the solicitation document. It is the responsibility of the Vendor to

verify all addenda and interpretations.

RFQ # 26-15 Page 4 of 32 Firm Name:____________________________________________ Initials:________

Laws and Regulations

The responder's attention is directed to the fact that all applicable State laws, municipal ordinances, and

the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to

the contract throughout, and they will be deemed to be included in the contract the same as though herein

written out in full.

Bid Bond

A bid bond made payable to the City of Huntsville, Texas in an amount of 10% of the bid submitted must

accompany each bid as a guarantee that if awarded the contract, the bidder will enter into a contract and

execute such bonds as required within ten (10) days of award of contract of City Council.

Payment and Performance Bond

Based on receiving notification of City Council approval, the Contractor shall furnish a performance bond

to the City for the full estimated amount of the contract within ten (10) business days.

Based on receiving notification of City Council approval, the Contractor shall furnish a payment bond to

the City for the full estimated amount of the contract within ten (10) business days.

The bonds shall remain in effect until both the final payment is made and the closeout of the project

is finalized.

Bond Information

The failure of the successful responder to execute the agreement and supply the required bonds within ten

(10) days after the request, or within such extended period as the City may grant, shall constitute a default

and the City may, at its option either award the contract to the next lowest responsible responder, or re-

advertise for bids. In either case, the City may charge against the bidder the difference between the

amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether

this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-

advertisement, the defaulting bidder shall have no claim against the City for a refund.

Obligation of Responder

At the time of the opening of the solicitation each responder will be presumed to have inspected the site

and to have read and to be thoroughly familiar with the plans and contract documents (including all

addenda). The failure or omission of any responder to examine any form, instrument or document shall in

no way relieve any responder from any obligation in respect of his bid.

Alternate Items

Prices for all alternate items included by the City in the itemized pricing table and shall be completed

along with all other items, unless such Alternate Items are indicated as "optional" on the schedule.

Bid Tabulation

Results,

please

log

on

to

our

website

at

http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/. If you have any other questions,

please contact the Purchasing Department, via email at purchasing@huntsvilletx.gov.

Project Information

Summary and Background

The purpose of this Request for Proposal (RFP) is to solicit proposals from various candidate

organizations, conduct a fair and extensive evaluation based on criteria listed herein, and select the

candidate who best represents the direction the City of Huntsville wishes to go.

RFQ # 26-15 Page 5 of 32 Firm Name:____________________________________________ Initials:________

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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