Project Information

Bid Title

District Wide Tree Cutting & Trimming Services

Issuing Agency

DeKalb County School District (DCSD)

Location

Georgia

Published Date

Feb 14, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 76-726

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation to Bid
Status	Issued
Number	ITB 76-726 (District Wide Tree Cutting & Trimming Services)
Issue Date & Time	2/12/2026 05:00:01 PM (ET)
Close Date & Time	3/5/2026 02:00:00 PM (ET)
Question Cut Off Date	2/20/2026 12:00:00 PM (ET)
Notes	DeKalb County School District (“DCSD”) extends this offer to submit a bid for the qualified contractors to provide districr-wide, on -demand teee cutting, trimming, removal, stump grinding, debris hauling, and related services at all DCSD facilities. The intent of this contract is to maintain safe, accessible, and aesthetically appropriate school campuses in support of DCSD's mission of providing a safe learning environment.  o the following designated specifications, terms, and conditions. This solicitation will require DCSD Board of Education approval. Bid submittals to this solicitation will be received electronically on the DeKalb County School District website at https://dekalbschoolsga.ionwave.net/Login.aspx . All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net/Login.aspx .

Contact Information

Name	DR. TIJAUNA NAYLOR SMITH
Address	1701 Mountain Industrial Blvd Stone Mountian, GA 30083 USA
Phone	1 (678) 676-1313
Fax
Email

Bid Attachments

File Name	Description	File Size
ITB 26-726 District Wide Tree Cutting & Trimming Services.pdf	ITB 26-726 District Wide Tree Cutting & Trimming Services	851 KB	337791	7203415
ITB 26-726 Appendix A-Sample Service Agreement.pdf	ITB 26-726 Appendix A-Sample Service Agreement	595 KB	337791	7203416

Attachment Preview

ITB 26-726

5

District Wide Tree Cutting & Trimming Services

Vendor Services Department

Procurement

1701 Mountain Industrial Boulevard

Stone Mountain, Georgia 30083

PAGE 1

Invitation to Bid (ITB) 26-726

District Wide Tree Cutting & Trimming Services

EVENT

Schedule of Events (All times are EST)

DATE(S)

TIME

LOCATION

Solicitation Posts

February 12, 2026 5:00 PM

https://dekalbschoolsga.ionwave.net

Optional Pre-Bid Conference February 17, 2026 11:00 AM Via Microsoft Teams (registration required)

Deadline to Submit

Questions (Q&A)

February 20, 2026 12:00 pm

https://dekalbschoolsga.ionwave.net

Q&A Deadline Responses

February 27, 2026 4:30 pm

https://dekalbschoolsga.ionwave.net

Submission Deadline

March 5, 2026

Virtual Public Bid Opening March 5, 2026

2:00 pm

https://dekalbschoolsga.ionwave.net

3:30 pm Via Microsoft Teams (Registration required)

Anticipated Board Approval April 2026

SUBMISSIONS MUST BE RECEIVED ELECTRONICALLY VIA https://dekalbschoolsga.ionwave.net

DeKalb County School District Solicitation Contact Person:

Fred Christopher, Procurement Manager III Non-Capital

(678) 676- 0217 and/or email at solicitationquestions@dekalbschoolsga.org

ITB 26-726

District Wide Tree Cutting & Trimming Services

PAGE 2

1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083

https://dekalbschoolsga.ionwave.net

INVITIATION TO BID

ITB 26-726

Tree Cutting & Trimming Services

ITB 26-726

District Wide Tree Cutting & Trimming Services

PAGE 3

TABLE OF CONTENTS

Title Page................................................................................................................................... 2

Table of Contents.................................................................................................................... 3-4

Submittal Terms.............................................................................................................................................................. 5-7

Attachments ........................................................................................................................ 24-39

PART I – BACKGROUND AND INFORMATION

A.

Objectives ................................................................................................................. 8

B.

General Information ................................................................................................... 8

C.

Procurement Process ................................................................................................ 8

D.

Addenda .................................................................................................................... 8

E.

Bidder Contact Persons ............................................................................................. 8

F.

Prohibited Contacts.................................................................................................... 9

G.

Optional Virtual Pre-Bid Conference……………………………………………………... 9

H.

Bid Submission Deadline ........................................................................................... 9

I.

Virtual Public Bid Opening ……………………………………………………….. ........... 9

J.

Questions and Answers.……………………………………………………................... ..9

PART II – GENERAL REQUIREMENTS

A.

Bidder Performance ................................................................................................ 11

B.

Bidder Internal Coordination .................................................................................... 11

C.

News Release ......................................................................................................... 11

D.

Non-Discrimination .................................................................................................. 11

E.

Drug Free Workplace .............................................................................................. 11

F.

Smoke Free Workplace .......................................................................................... 11

G.

Background Checks................................................................................................. 11

H.

Costs Incurred ......................................................................................................... 12

I.

Rebates and Special Provisions .............................................................................. 12

J.

Insurance ................................................................................................................. 12

K.

Indemnification......................................................................................................... 14

L.

Illegal Immigration Reform and Enforcement Act of 2011 ........................................ 15

M.

Price Provisions ....................................................................................................... 15

N.

Permits and Applicable Laws ................................................................................... 16

O.

Infringement ............................................................................................................. 16

P.

Ownership Rights..................................................................................................... 16

Q.

Non-Collusion .......................................................................................................... 16

R.

Conflict of Interest .................................................................................................... 16

S.

Financial Stability ..................................................................................................... 17

T.

No Obligation/No Contract Guaranteed ................................................................... 17

U.

Confidentiality and Non-Disclosure .......................................................................... 17

V.

Business License ..................................................................................................... 17

W.

Protest Process……………………………………………………………………… ....…18

ITB 26-726

District Wide Tree Cutting & Trimming Services

TABLE OF CONTENTS (CONT’D)

PART III – SCOPE OF WORK

PAGE 4

A.

Purpose / Project Overview ................................................................................... 20

B

Project Scope of Work...................................................................................... 20-22

C.

References............................................................................................................ 22

D.

Brochures, Catalogs, Manuals, Websites, Literature ............................................ 22

E.

Required Content / Document Checklist ............................................................... 23

ATTACHMENTS

Attachment A – Bid Form .................................................................................................... 24-26

Attachment B – Critical Paragraphs ......................................................................................... 27

Attachment C – Bidder’s Client Reference Form ..................................................................... 28

Attachment D – Confidentiality and Non-Disclosure ................................................................ 29

Attachment E – Suspension and Debarment ........................................................................... 30

Attachment F – Conflict of Interest ........................................................................................... 31

Attachment G- Illegal Immigration Reform and Enforcement Act of 2011

Certification ................................................................................................ 32-37

Attachment H- Vendor Questionnaire ................................................................................. 38-39

Attachment I- Non-Collusion .................................................................................................... 40

Attachment J- Signature Page ................................................................................................. 41

Final Page................................................................................................................................ 42

APPENDIX

(Separate File From ITB)

Appendix A – Sample Service Agreement

ITB 26-726

District Wide Tree Cutting & Trimming Services

PAGE 5

DeKalb County School District (“DCSD”) extends this offer to submit a bid for the possible purchase of services

conforming to the following designated specifications, terms, and conditions. This solicitation will require DCSD

Board of Education approval.

Format and Submission of Invitation to Bid

Submittal responses to this solicitation will be received electronically on the DeKalb County School District

website at https://dekalbschoolsga.ionwave.net.

All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net.

Approval by the DeKalb County Board of Education

Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be

construed to be formed without the advance official approval of the DeKalb County Board of Education. The

successful offeror will be notified after DeKalb County Board of Education approval.

Funding Provisions

No award or contract will be made if funding is not approved by the DeKalb County Board of Education.

Fiscal Year Funding Implications

The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may

contain renewal and extension options.

This solicitation, any resulting contract(s), and any renewal and extension options shall terminate absolutely

without further obligation on the part of DCSD at the end of the fiscal year in which this solicitation was issued and

at each June 30 renewal anniversary date thereafter unless the successful offeror is notified otherwise and agrees

in writing to the exercise of renewal and extension options.

Compliance with Specifications

Bidder must indicate below whether or not this bid is in complete compliance with the stated specifications. If

there are any deviations from the specifications, the bidder must indicate in writing what the deviations are and

must submit with the bid a complete descriptive literature on the actual items bid. Attach and label additional

sheets if necessary.

___ Bid is in complete compliance with bid specifications.

___ Bid deviates from stated specifications as follows:

_____________________________________________________________________________________

_____________________________________________________________________________________

Cancellation

Awards, contracts, and extensions may be canceled for convenience by the DeKalb County School District

(DCSD) at any time. In the event of termination of contract by DCSD, the DCSD will be responsible only for those

services that have been delivered and accepted according to the ITB requirements. Any cancellation for

convenience by DCSD shall be effective three (3) business days after receipt of the Notice of Cancellation for

convenience from DCSD by the Offeror.

Payment to Successful Vendor(s)

Payment for goods and services will be made by electronic funds transfer (EFT). Vendor(s) doing business with

DCSD are required to provide EFT payment information when registering as a DCSD vendor at:

https://www.dekalbschoolsga.org/purchasing/.

Commodity Codes

• NAICS 561730Landscaping Services

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